47PB0020R0028 Tab 9 Pre-proposal Conference and Sign In Sheets.pdf

O’Neill Hydronic Piping III in Boston, MA

Solicitation 47PB0020R0028

PRE-PROPOSAL CONFERENCE MEETING MINUTES

July 13, 2020 at 1:00PM

OPENING

Introduction:

The following are GSA personnel:

Contract Officer Sotheavy Khon, sotheavy.khon@gsa.gov

Contract Specialist Adam Katzman, adam.katzman@gsa.gov

COR Daniel Cremone, daniel.cremone@gsa.gov

Property Manager Laura Burns, laura.burns@gsa.gov

Property Manager Marilyn Freeman, Marilyn.freeman@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 07/24/2020 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 07/29/2020.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to adam.katzman@gsa.gov and sotheavy.khon@gsa.gov.

SITE VISIT:

The Pre-Proposal Site visit will be held on Tuesday, July 14, 2020. Offerors may elect to attend session 1 from 9:30AM to 11:00AM or session 2 from 12:30AM to 2:30PM. If not already done so, offerors should notify Sotheavy Khon, at sotheavy.khon@gsa.gov of the names of the persons who will attend the Pre-Proposal Site Visit and the preferred session.

mailto:adam.katzman@gsa.gov mailto:sotheavy.khon@gsa.gov

Contractors are required to wear face coverings when gaining access to and working within

GSA-controlled facilities. Exceptions may apply for reasons such as impracticality, health or other bases, and shall be approved by the Contracting Officer. Face coverings will not be provided to contractors by the Government. Contractors should maintain social distancing measures when practicable. Individuals may be required to lower their face coverings if requested when passing through security checkpoints.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to beta.sam.gov

Documents are uploaded to beta.sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and

Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to

Federally-controlled facility.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

Commence work under this contract within 10 calendar days after the contractor receives notice to proceed, Prosecute the work diligently, and

Complete the entire work ready for use not later than 395 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 365 days of NTP

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance-

Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination MA20200001, Modification 03, dated 03/13/20

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the

Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: August 13, 2020

EMAIL: sotheavy.khon@gsa.gov adam.katzman@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

mailto:sotheavy.khon@gsa.gov

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 10/01/2020 and the estimated Notice to Proceed date is 10/15/2020.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $700,000 and $1,500,000.

Method of Award

EVALUATION OF PROPOSALS

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total

Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

(1) The Past Performance of the Offeror;

(2) Technical Excellence;

(3) Personnel Qualifications;

(4) The Experience & Capability of the Offeror

AMENDMENTS

Questions and answers will be posted as an amendment

WORKING HOURS

On Hours: 7AM – 5PM Monday through Friday

Off Hours:

5PM-7AM Monday through Thursday

5PM-7AM Friday through Monday

See Attachment C Hour Chart North Elevation

PARKING FACILITIES

The awardee will have one parking spot on site.

PROJECT SUMMARY OF THE WORK

The piping at the O'Neill is aged and deteriorating and is in dire need of repair/replacement.

This is the third in a series of projects being executed to address the hydronic piping deficiencies at the O'Neill Federal Building. This 3rd project focuses on the north side piping and HVAC system deficiencies that must be addressed according to seasonal temperatures to minimize impact to the building systems and GSA's Customers. The project will include, but is not limited to piping risers, fan coil branch piping, valving, insulation, furniture move and firestopping.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Adam Katzman at adam.katzman@gsa.gov and Sotheavy Khon at sotheavy.khon@gsa.gov.

A list of attendees will be included in the posted meeting minutes.

Attendees:

(Please print legibly and sign or initial to the typed name)

Name Title Organization Phone Number Email Address

Sotheavy Khon Contracting Officer GSA 617-565-8892 sotheavy.khon@gsa.gov

Daniel Cremone Contracting Officer's Representative GSA 617-565-1094 Daniel.Cremone@gsa.gov

Laura Burns Property Manager GSA 617-275-1509 laura.burns@gsa.gov

Marilyn Freeman Property Manager GSA 617-839-8131 Marilyn.freeman@gsa.gov

Rahul Kalro Mechanical Estimator Veterans Development Coproration 781-559-4050 Rahul@vetdevcorp.com

Charlie Kanouff Project Manager CTS 978-777-3344 ckanouff@c-t-s-inc.com

SIGN-IN SHEET

Pre-Proposal Conference

47PB0020R0028

O'Neill Hydronic Piping III

Monday, July 13, 2020 1:00PM

July 14, 2020 at 9:30AM

Solicitation 47PB0020R0028 O'Neill Hydronic Piping III Site Visit

EVALUATION OF PROPOSALS