4556-20260623141143 JMAA.pdf

REQUEST FOR PROPOSALS (RFP)

for the

SOLID WASTE MANAGEMENT SERVICES

at

JACKSON-MEDGAR WILEY EVERS INTERNATIONAL AIRPORT

AND

HAWKINS FIELD AIRPORT

Project Number: 2026-22

Issued by:

JACKSON MUNICIPAL AIRPORT AUTHORITY

Attn: Christopher Statham

Title: Procurement Director 100 International Drive, Suite 300

Jackson, Mississippi 39208 Telephone: (601) 939-5631

Email: purchasing@jmaa.com mailto:purchasing@jmaa.com

TABLE OF CONTENTS

TABLE OF CONTENTS

Section Page

COVER PAGE 1

TABLE OF CONTENTS 2

PART I: GENERAL INFORMATION FOR VENDORS 3

A. Project Details 3 B. Authorized Contact 3 C. Project Background 4 D. Scope of Work 5 E. Deliverables 6

PART II: GENERAL REQUIREMENTS FOR PROPOSALS 7

A. Procurement Meetings and Deadlines 7 B. Instructions to Bidders 8

PART III: INFORMATION REQUIRED FROM VENDORS 10

A. Requirements for Proposal Preparation 10

1. Identification of Vendor 10

2. Organizational Summary 11

3. Minimum Qualifications 11

4. Licenses 12

5. References 12

6. Management Proposal 12

7. Terminated Contracts, Forfeiture, Bankruptcies 13

8. Staffing 13

9. Scope of Work Confirmation 13 B. Proposal Evaluation and Criteria 13 C. Cost Proposal 15 D. JMAA Terms and Conditions 16

PART IV: APPENDICES AND EXHIBITS 18

Exhibit 1: Identification of Vendor 18 Exhibit 3: Conflicts of Interest and Gratuities 19 Exhibit 4: Vendor Relevant Work Experience 20 Exhibit 5: RESERVED 20 Exhibit 6: RESERVED 20 Exhibit 7: Statement of Affirmations 21 Exhibit 8: Procurement QA and Verification Profile Sheet 22 Exhibit 9: Scope of Work Confirmation 23 Exhibit 10: Price Sheet 24 Exhibit 11: Standard Form of Agreement 26 Exhibit 12: Request for Proposal Checklist 26 Note: Page numbers listed above are approximate and may vary based on final formatting and any addenda issued by JMAA.

PART I: GENERAL INFORMATION FOR VENDORS

SECTION A: PROJECT DETAILS

Jackson Municipal Airport Authority ("JMAA") requests proposals to provide Solid Waste Management Services ("Services") at Jackson-Medgar Wiley Evers International Airport ("JAN") and Hawkins Field Airport ("HKS"), JMAA Project Number 2026-22.

JMAA is a municipal airport authority organized and existing under the Mississippi Airport Authorities Law, Section 61-3-1 et seq., Mississippi Code of 1972, as amended, and is the issuer of this Request for Proposals ("RFP").

The awarded contract will be for three (3) years with two (2) optional renewal terms, which may be exercised at the sole discretion of JMAA. JMAA seeks to enter into a contract for these Services for a firm fixed price, based on unit pricing.

This contract shall require approval by the JMAA Board of Commissioners. If this contract is not approved, it is void and no payment shall be made hereunder.

A copy of this RFP, including all appendices and attachments, and any subsequent amendments, will be posted on the JMAA website at https://www.jmaabids.com. It is the responsibility of all interested vendors to monitor the website for updates regarding this procurement.

PART I: GENERAL INFORMATION FOR VENDORS

SECTION B: AUTHORIZED CONTACT

Christopher Statham, Procurement Director, is the sole point of contact for all matters relating to this solicitation. All communications must be directed to the following:

Christopher Statham, Procurement Director Jackson Municipal Airport Authority 100 International Drive, Suite 300 Jackson, Mississippi 39208 Email: purchasing@jmaa.com

All inquiries, correspondence, and submissions related to this RFP must be directed exclusively to the designated contact identified above. The JMAA Project Name (Solid Waste Management Services) and Project Number (2026-22) must be referenced in the subject line of all communications.

Vendors are strictly prohibited from contacting any member of the JMAA Board of Commissioners, any JMAA employee, or any JMAA representative other than the designated contact regarding this solicitation. Any such unauthorized contact, whether direct or indirect, may result in the Vendor's proposal being disqualified from consideration at the sole discretion of JMAA.

Only interpretations, clarifications, corrections, or other modifications issued in writing by addendum by the JMAA Procurement Department shall be binding on JMAA. Oral statements, informal guidance, and any other interpretations, clarifications, or instructions provided by any person, whether or not affiliated with JMAA, will be without legal effect and shall not be relied upon by any Vendor in preparing or submitting a proposal.

Vendors are responsible for monitoring the JMAA website at https://www.jmaabids.com for any addenda or amendments issued in connection with this RFP. Failure to acknowledge receipt of any addendum may result in rejection of the Vendor's proposal.

PART I: GENERAL INFORMATION FOR VENDORS

SECTION C: PROJECT BACKGROUND

The Jackson Municipal Airport Authority ("JMAA") issues this Request for Proposals ("RFP") to solicit proposals from qualified, experienced, responsible, and financially sound Offerors to provide solid waste collection and disposal services at properties owned and operated by JMAA. The selected Offeror will provide waste collection and disposal services for the Maintenance Department within

JMAA.

JMAA owns and operates two airport facilities: Jackson-Medgar Wiley Evers International Airport ("JAN"), located at 100 International Drive, Jackson, Mississippi 39208; and Hawkins Field Airport ("HKS"), located at 596 West Ramp Street, Jackson, Mississippi 39209. Both facilities require consistent, reliable solid waste management to support daily airport operations, maintain compliance with applicable regulations, and preserve the safety and appearance of all airport properties.

The Services contemplated under this RFP include the provision, placement, and maintenance of dumpsters and compactors at designated locations, the scheduled collection and removal of non-hazardous solid waste, and the lawful transportation and disposal of all collected waste at a permitted landfill facility. The selected Offeror will be responsible for supplying all labor, equipment, vehicles, containers, and materials necessary to perform the Services in accordance with the Scope of Work set forth in Section D of this Part I.

JMAA's objectives for issuing this RFP are as follows:

(a) Obtaining reliable, scheduled solid waste collection and disposal services for all JMAA facilities at JAN and HKS.

(b) Ensuring full compliance with all applicable federal, state, and local environmental laws, regulations, and waste disposal requirements.

(c) Maintaining clean, safe, and professionally managed airport properties that reflect the standards expected of a public airport authority.

The selected Offeror shall perform all Services in a manner consistent with industry best practices and in compliance with all applicable laws, rules, and regulations, including those promulgated by the Mississippi Department of Environmental Quality and the U.S. Environmental Protection Agency.

The Offeror shall coordinate closely with JMAA's Maintenance Department to ensure that waste collection schedules, container placement, and service levels meet the operational needs of both airport facilities throughout the term of the Agreement.

PART I: GENERAL INFORMATION FOR VENDORS

SECTION D: SCOPE OF WORK

The selected Vendor will work closely with JMAA to provide and maintain the pickup and pickup schedule of non-hazardous solid waste from the following specified locations:

Building Address Specifications Jackson-Medgar Wiley Evers International Airport

100 International Drive, Jackson, MS 39208

West Concourse (1) 30 yard self-contained compactor, 1 pickup per week

West Concourse (1) 42 yard cardboard compactor, pickup as needed

Field Maintenance Facilities (1) 8 cubic yard dumpster, 1 pickup per week

South Cargo Building 135 Freightways Drive (1) 8 cubic yard dumpster, 1 pickup per week

Hawkins Field Airport 596 West Ramp Street, Jackson, MS 39209

Hawkins Maintenance Shop (1) 8 cubic yard dumpster, 1 pickup per week

Hawkins Gate 1 Entrance (1) 8 cubic yard dumpster, 1 pickup per week

The Vendor shall supply the number and size of dumpsters and compactors as specified above for each location. All equipment provided by the Vendor shall be maintained in good working condition throughout the term of the Agreement. Offerors must confirm their intention to provide the Services as described by responding to each listed service in the Scope of Work Confirmation (Exhibit 9).

1. ADDITIONAL PICKUPS

JMAA reserves the right to request additional pickups from the Vendor during the term of the contract. The cost of additional pickups will be based on the Vendor's submitted unit pricing (Exhibit 10, Price Sheet). The additional cost will be added to the total cost of the contract. Additional pickups may be annual and recurring, or a one-time request as needed.

2. ADDITIONAL DUMPSTERS

JMAA reserves the right to request additional dumpsters from the Vendor during the term of the contract. The cost of additional dumpsters will be based on the Vendor's submitted unit pricing (Exhibit 10, Price Sheet). The additional cost will be added to the total cost of the contract.

3. GENERAL SERVICE REQUIREMENTS

(a) The Vendor shall perform all pickups during normal business hours unless otherwise directed by JMAA.

(b) The Vendor shall ensure that all collection vehicles and equipment comply with applicable federal, state, and local regulations, including weight limits and environmental standards.

(c) The Vendor shall promptly clean any spillage occurring during collection and transport operations.

(d) The Vendor shall dispose of all collected waste at a permitted landfill facility in compliance with all applicable enviornmentall laws and regulations.

compliance with all applicable environmental laws and regulations.

(e) The Vendor shall notify JMAA's designated representative no less than twenty-four

(24) hours in advance of any scheduled service disruption or change in pickup schedule.

(f) If, during the term of the contract, additional properties are purchased by JMAA, those properties may be added to this contract in accordance with the Vendor's unit pricing as submitted in Exhibit 10.

PART I: GENERAL INFORMATION FOR VENDORS

SECTION E: DELIVERABLES

Each Offeror shall include the following deliverables as part of its Proposal submission. Failure to provide any required deliverable may result in the Proposal being deemed non-responsive and rejected from further consideration.

(a) Scope of Work Confirmation: The Offeror shall submit a completed Scope of Work Confirmation using Exhibit 9, responding to each listed service in accordance with the response categories specified in Part III, Section A.9 of this RFP. The confirmation must address every service location and specification identified in Part I, Section D.

(b) Management Plan: The Offeror shall submit a comprehensive management plan that details, at a minimum, the following components: (a) proposed staffing levels and organizational structure dedicated to the JMAA contract; (b) equipment to be utilized in performing the Services, including the number and type of collection vehicles; (c) communication procedures between the Offeror's staff and JMAA, including escalation protocols and designated points of contact; and (d) problem-solving strategies for addressing service disruptions, missed pickups, equipment failures, and other operational issues. The management plan shall demonstrate the Offeror's ability to maintain consistent, reliable service across all JMAA facilities.

(c) Resumes for Proposed Management Staff: The Offeror shall provide current resumes for all proposed management staff who will be assigned to the JMAA contract. At a minimum, the Offeror must designate and provide a resume for a Project Manager who will serve as the primary point of contact for JMAA. Each resume shall include: (a) duration of employment with the Offeror; (b) all relevant solid waste collection and disposal industry experience; and (c) applicable education, certifications, and professional training.

(d) Certificates of Insurance: The Offeror shall provide current Certificates of Insurance evidencing the coverage types and minimum limits specified in Part III, Section A.3 of this

RFP.

(e) Performance Bond Commitment: The Offeror shall submit a written commitment confirming that, in the event of contract award, a Performance Bond will be supplied to https://www.google.com/search?sca_esv=423019e2d2162a32&rlz=1C1SJWC_enUS1218US1218&q=environmental&spell=1&sa=X&ved=2ahUKEwjcuZf4sJuVAxVynWoFHWGBNywQkeECKAB6BAgOEAE

JMAA in the amount of the three (3) year contract term total price, with increases corresponding to each optional renewal year cost as utilized.

(f) Cost Proposal: The Offeror shall submit a completed Price Sheet (Exhibit 10) in a separate binder or separate electronic file, as specified in Part II, Section B of this RFP. The Cost Proposal must include both the Annual Cost Proposal and Unit Pricing for additional pickups and dumpsters.

All deliverables must be submitted in the format and manner prescribed in Part II of this RFP. JMAA reserves the right to request supplemental information or clarification regarding any deliverable at any time during the evaluation process.

PART II: GENERAL REQUIREMENTS FOR PROPOSALS

SECTION A: PROCUREMENT MEETINGS AND DEADLINES

1. Procurement Schedule Targets. The following schedule sets forth the anticipated timeline for this procurement. All times referenced are Central Time ("CT").

Event When First Advertisement / RFP Released June 24, 2026 Second Advertisement July 1, 2026 Pre-Submission Conference July 9, 2026 Deadline to Submit Questions July 16, 2026, by 2:00 PM CT Anticipated Responses to Questions Posted July 23, 2026 Proposal Submission Deadline July 30, 2026, by 2:00 PM CT Anticipated JMAA Board Approval August 24, 2026 NOTE: Adjustments to the schedule may be made as deemed necessary by the Procurement Department.

2. Pre-Submission Conference. JMAA will hold a non-mandatory pre-submission conference on July 9, 2026 at 9:00 a.m. (CT) in the JMAA Community Room, Third Floor of the Main Terminal Building at Jackson-Medgar Wiley Evers International Airport ("JAN"). Attendance is encouraged but not required as a condition of proposal submission.

3. Proposal Deadline. Sealed proposals will be accepted until 2:00 p.m. (CT) on July 30, 2026.

Proposals must be submitted electronically via the website noted below, by mail, or delivered by hand. JMAA will deem proposals received after the deadline to be non-responsive, and such proposals will be rejected without review. Timely submission is the sole responsibility of the Offeror.

Electronically: https://www.jmaabids.com

By mail or hand-delivered to:

JMAA Administrative Office Jackson-Medgar Wiley Evers International Airport 100 International Drive, Suite 300 Jackson, MS 39208

JMAA will not be responsible for mail delays or lost mail.

4. Questions. All questions regarding this RFP must be directed to purchasing@jmaa.com. The JMAA Project Name (Solid Waste Management Services) and Project Number (2026-22) must be referenced in the subject line of all communications. Questions must be received by JMAA no later than 2:00 PM Central Time on July 16, 2026. Questions received after this date and time will not be considered.

Written responses to all timely submitted questions will be provided via addendum posted to the JMAA website at https://www.jmaabids.com. Only interpretations, clarifications, or corrections issued by written addendum by the JMAA Procurement Department shall be binding. Oral and other interpretations, clarifications, or instructions will be without legal effect.

PART II: GENERAL REQUIREMENTS FOR PROPOSALS

SECTION B: INSTRUCTIONS TO BIDDERS

1. COPIES TO BE PROVIDED. The Vendor is requested to submit one (1) copy of its entire proposal (including all attachments and exhibits) in digital format. The digital copy may be electronically submitted in searchable Adobe PDF format via https://www.jmaabids.com. In addition to the digital copy, the Vendor may submit a hard copy via hand-delivery. The hand-delivered submission shall be placed in a sealed envelope marked with the Project Name, Project Number, Company Name, and "Attention: Procurement Director." Proposals shall be submitted in one (1) binder if submitting hard copy. The Cost Proposal (Exhibit 10) shall be submitted in a separate binder. All other proposal components shall be submitted in a second binder.

2. CONFIDENTIAL INFORMATION. If the proposal contains confidential information, one (1) redacted electronic copy shall also be submitted. If a redacted copy is not submitted, JMAA shall consider the entire Proposal to be public record. The redacted copy should identify which section or information has been redacted, and the Offeror shall provide the specific statutory authority for the exemption. Per Mississippi Code Annotated Section 25-61-9(7), the type of service to be provided, the price to be paid, and the term of the contract cannot be deemed confidential. The redacted copy shall be considered public record and immediately released, without notification to Offeror, pursuant to any request under the Mississippi Public Records Act, Miss. Code Ann. Sections 25-61-1 et seq.

and Miss. Code Ann. Section 79-23-1.

3. FORMATTING. No proposal may exceed thirty (30) pages, excluding appendices and required exhibits. Proposals should be on standard-sized paper (8.5" x 11"), with margins of at least one inch.

Each page must be numbered. The proposal should be prepared simply and economically with a straightforward description of the Vendor's ability to perform the Services. At a minimum, the information specified in Part III must be presented in the order requested and must be complete and accurate.

4. VENDOR REPRESENTATIONS. Each Vendor submitting a proposal represents that it: (a) has read and understands the information contained in this RFP; (b) is familiar with the conditions under which the Services will be performed; (c) has all professional qualifications, licenses, certifications, and registrations necessary to perform the Services; (d) will comply with all federal, state, and local laws, ordinances, rules, and regulations applicable to the Services; (e) is registered to do business in the State of Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State; and

(f) will obtain and maintain a City of Jackson Business Privilege License throughout the Agreement term.

5. PROPOSAL VALIDITY. Any submitted proposal shall remain a valid proposal for one hundred eighty (180) calendar days from the proposal due date.

6. MODIFICATIONS AND WITHDRAWALS. Prior to the proposal due date, a submitted proposal may be withdrawn by submitting a written request signed by the Offeror. An amended proposal may be submitted before the due date as a complete replacement for a previously submitted proposal.

Unless requested by JMAA, no amendments shall be accepted after the due date.

7. INVESTIGATIONS. JMAA reserves the right, in its sole discretion, to reject any and all proposals and to waive any technicality, informality, or irregularity in any proposal received. JMAA specifically reserves the right to reject a proposal that is incomplete or irregular. JMAA may make reasonable investigations to determine the ability of the Offeror to perform the work.

8. ALTERNATE PROPOSALS. Each Offeror, its subsidiaries, affiliates, or related entities shall be limited to one (1) proposal responsive to this RFP. Submission of more than one proposal may result in rejection of all proposals submitted. Proposals shall not include variable or multiple pricing options.

9. AGREEMENT. The selected Vendor will be required to enter into JMAA's Standard Form of Agreement (Exhibit 11). A draft copy of the contract is included for review. Clauses deemed mandatory by JMAA are nonnegotiable.

10. PROPOSAL COSTS. JMAA is not responsible for any costs incurred by a Vendor in preparation of its proposal or any costs incurred before the Agreement's effective date.

11. DISCLOSURE OF RESPONSE CONTENTS. All materials submitted in response to this RFP will be the property of JMAA. Some or all of a proposal may be subject to public inspection under the Mississippi Public Records Law, Section 25-61-1 et seq., Mississippi Code of 1972, as amended.

12. NONDISCRIMINATION. By submitting a Proposal, each Vendor agrees that it understands JMAA is an equal opportunity employer. JMAA complies with all applicable portions of Title VI of the Civil Rights Act of 1964, as amended; Executive Order 11246, as amended and as supplemented by Department of Labor Regulations (41 CFR Part 60); and 49 CFR Part 21, as amended, which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, or disability. The JMAA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

13. DISADVANTAGED BUSINESS ENTERPRISES. JMAA policy is to provide all Minority-owned, Woman-Owned, and Small Business certified firms with the maximum opportunity to participate in the performance of the Services. There is no DBE participation goal for this RFP. The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract. It is the policy of the JMAA to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

14. FAIR LABOR STANDARDS ACT. All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR Part 201, the Federal Fair Labor Standards Act (FLSA). The Vendor has full responsibility for monitoring compliance and must address any claims or disputes directly with the U.S. Department of Labor, Wage and Hour Division.

15. CONFLICTS OF INTEREST AND GRATUITIES. Each Vendor must complete, execute, and submit JMAA's Certification Regarding Gratuities (Exhibit 3) with its Proposal. Failure to do so will be grounds for rejecting the Vendor's Proposal.

16. PROTEST OF SOLICITATION OR AWARD. Any actual or prospective Offeror who is aggrieved in connection with this solicitation or the award of a contract may file a written protest with JMAA's Director of Procurement. Timeliness. Protests must be filed within seven (7) calendar days of either: 1. The posting of the written Notice of Intent to Award; 2. The evaluation, scoring, ranking, or short-listing of Offerors; or 3. A recommendation to reject a proposal. If the protest is based on the solicitation itself (including provisions governing the basis for award, evaluation criteria and weights, specifications, project schedules, or other general solicitation requirements), the protest must be filed within seven (7) calendar days of the solicitation posting. A protest is considered filed when received by the Director of Procurement. Protests filed after the seven (7) day period will not be considered.

Method of Filing. All protests must be addressed to the Director of Procurement and filed with the Procurement Department via hand delivery or mail. Filing of a protest via email is not permitted. The responsibility and burden of proving that a protest has been timely and properly received rests with the Protester, regardless of the method of delivery. If a written protest is not filed within the required timeframe, the right to seek any relief or remedy will be forfeited. Content of Protest. A written protest must, at a minimum: 1. Be addressed to the Director of Procurement; 2. Be labeled "Protest" on the envelope; 3. Identify the solicitation or award in question by number and title (or other language sufficient to identify the procurement); 4. State the Protester's legal standing to protest; 5.

State the reasons for the protest, including material fact(s); and 6. Provide supporting exhibits, evidence, material facts, documents, and legal authority upon which the protest is based. The issues raised and the information contained in the protest must clearly identify and explain the factual and legal basis for any relief sought; otherwise, the protest may be denied on its face by the Director of Procurement. Stay of Solicitation or Award. In the event of a timely protest, JMAA will not proceed further with the solicitation or with the award of a contract unless the Director of Procurement approves a determination that continuation of the solicitation or award without delay is necessary to protect JMAA's substantial interests. Procurement Appeals Board. Upon receipt of a proper and timely filed protest, the Director of Procurement will acknowledge receipt and forward it to the Chief Executive Officer with a request for the appointment of a Procurement Appeals Board ("PAB"). The PAB consists of a chairperson and two additional members appointed by the CEO. The PAB will schedule and provide written notice of the time, date, and place it will hear the protest to the Protester and to those persons or entities that may be directly affected by the resolution of the protest. Standard and Burden of Proof. The Protester bears the burden of providing sufficient evidence to demonstrate that the protest is justified. The standard of review is whether the challenged decision was clearly wrong, made without reason, fraudulent, or lacking any factual or legal basis. Final Action. A majority vote of the PAB is required to recommend that the protest be granted; otherwise, the PAB will recommend denial. Once the CEO or designee acts upon the PAB's recommendation, the decision is final action by JMAA. Written notice of the decision will be posted and provided to the Protester and affected parties.

PART III: INFORMATION REQUIRED FROM VENDORS

SECTION A: REQUIREMENTS FOR PROPOSAL PREPARATION

To be selected, a Proposal must demonstrate that the Vendor is highly qualified by expertise and experience to perform the Services. Any omission, inaccuracy, or misstatement may be cause for rejection of the Proposal. At a minimum, the following information must be presented in the order listed.

1. IDENTIFICATION OF VENDOR

(a) Cover Letter on the Vendor's official letterhead, signed by an authorized representative.

(b) Full, correct, legal name and type of business entity, and state of incorporation or organization. (NOTE: The Vendor, if a corporation, limited partnership, or limited liability company, will be required to be authorized by the Mississippi Secretary of State to do business in Mississippi and be in good standing at all times.)

(c) Vendor's address, including physical address and corporate mailing address.

(d) Name of Vendor's representative for purposes of notice and communications.

(e) Telephone, facsimile numbers, and email address(es).

(f) Name(s), title(s), and business address for each director, senior officer, and any shareholder, partner, or member having an owning or controlling interest of ten percent (10%) or more.

2. ORGANIZATIONAL SUMMARY

(a) Description of the Vendor's organization, including addresses of all offices, number of employees, and major divisions.

(b) Description of key personnel, including education, professional qualifications, length of service, and experience.

3. MINIMUM QUALIFICATIONS (mandatory; failure to meet any requirement may result in disqualification)

(a) Offeror shall have at least five (5) years' experience providing solid waste collection and disposal services for a government entity and/or organization similar in size and/or scope to JMAA. Describe in detail how this requirement is met and indicate the month and year the company was established.

(b) Offeror shall maintain, at its own expense, commercial general liability insurance of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) aggregate for bodily injury and property damage, with JMAA named as additional insured. Insurance carriers must be licensed or hold a Certificate of Authority from the Mississippi Department of Insurance.

(c) Offeror shall maintain, at its own expense, Motor Vehicle Liability coverage with a minimum of One Million Dollars ($1,000,000.00) per occurrence, with JMAA named as additional insured.

(d) Offeror shall maintain workers' compensation insurance in compliance with the Mississippi Workers' Compensation Law.

(e) All Certificates of Insurance shall be included in the proposal submission.

(f) Offeror shall confirm that in the event of contract award, a Performance Bond will be supplied to JMAA. The initial Performance Bond shall be in the amount of the three (3) year contract term total price. The Offeror shall commit to increasing the Performance Bond according to each optional renewal year cost, as utilized.

(g) Offeror shall assign a Project Manager to the JMAA account.

(h) Offeror shall have a standing agreement or commitment with a local landfill for waste disposal for the proposed term of the contract.

4. LICENSES: Before executing an Agreement, the Vendor must be registered to do business in Mississippi and obtain and maintain a City of Jackson Business Privilege License.

5. REFERENCES: Using Exhibit 4, the Vendor shall provide references as follows:

(a) List three (3) largest waste collection and disposal clients for whom you are providing (or have provided) services similar to those in this RFP. For each, provide: (i) client name, contact name, title, address, email, and telephone number; (ii) duration of service; (iii) number of annual pickups; (iv) number of staff utilized; (v) number of trucks utilized; (vi) whether a project/contract manager was provided; and (vii) size of the client.

(b. List three (3) governmental waste collection and disposal clients with the same detail as described above.

(c ) JMAA must be able to complete two (2) reference checks for each category within ten (10) business days of proposal opening.

6. MANAGEMENT PROPOSAL: Respond to each question by restating the question number and requirement, followed by your response. "Will discuss" and "will consider" are not appropriate answers.

(a) Provide a detailed staffing chart of proposed staff dedicated to the JMAA contract, detailing each staff member's responsibilities.

(b) Describe the process and time frame for addressing staff turnover.

(c) Describe any training and/or education provided to staff related to contract services.

(d) Provide resumes for all proposed management staff, including a JMAA Project Manager, with: (i) duration and experience as an employee with the Offeror; (ii) all waste collection and disposal industry experience; (iii) relevant education and training.

(e) State and describe the number of accounts or contracts of similar size and scope the proposed JMAA Project Manager has been responsible for during the past five (5) years.

(f) If the JMAA Project Manager will not be solely dedicated to this contract, indicate the percentage of time dedicated to the JMAA account.

(g) Provide the geographical location of the office where the proposed JMAA Project Manager is based.

(h) Describe in detail the Offeror's management plan for the scope of work.

(i) Detail the number of trucks and/or equipment that will be utilized.

(j) Detail the number of government contracts the Offeror has serviced/managed, including number of dumpsters serviced and pickup schedule.

(k) Describe the Offeror's contract management and problem-solving strategy with detailed examples from previous and/or current contracts.

(l) Describe the communication procedures between the Offeror's proposed staff and JMAA, including notification if/when a Project Manager changes positions or leaves the company.

(m) Describe any industry-specific technology used to manage performance of the scope of work.

7. TERMINATED CONTRACTS, FORFEITURE, BANKRUPTCIES: State the following by completing Exhibit 7:

(a) Any contracts terminated within the past five (5) years, including other party information and dates.

(b) Any forfeited or canceled sureties or bonds within the past five (5) years.

(c) Any judgments and pending or threatened lawsuits during the past five (5) years for similar services.

(d) Any petition in bankruptcy during the past five (5) years.

8. STAFFING: Vendor shall affirm and provide supporting evidence that its organization is sufficiently staffed and capable of performing the Services.

9. SCOPE OF WORK CONFIRMATION: Respond to the Scope of Work (Exhibit 9) by confirming each service listed. Use one of the following responses:

● "Confirmed" if able to provide the service as described.

● "Confirmed, but with exceptions" and state the specific exceptions.

● "Confirmed, service will be provided through subcontractor" and name the subcontractor.

● "Unable to provide this service."

PART III: INFORMATION REQUIRED FROM VENDORS

SECTION B: PROPOSAL EVALUATION AND CRITERIA

All proposals received by the stated deadline will receive a comprehensive, fair, and impartial evaluation. An evaluation committee appointed by JMAA will evaluate the proposals using the three-phase process described below.

1. PHASE 1: COMPLIANCE PHASE (PASS/FAIL)

The Procurement Officer will review all proposals to determine whether the following mandatory requirements have been satisfied:

(a) Proposal submission deadline met.

(b) Required format followed (digital copy, hard copy if applicable, redacted copy if applicable).

(c) Proposal validity period requirement met (180 days).

(d) Minimum Qualifications met (Part III, Section A.3).

(e) Scope of Work Confirmation (Exhibit 9) submitted.

(f) References (Part III, Section A.5) provided.

(g) Management Proposal (Part III, Section A.6) answered.

(h) Cost Proposal (Exhibit 10) provided and submitted separately.

(i) Signed Statement of Affirmations (Exhibit 7) submitted.

(j) Signed Acknowledgement of RFP Amendments, if any, submitted.

(k) Resumes for Key Staff provided.

(l) Conflicts of Interest and Gratuities Certification (Exhibit 3) submitted.

Failure to comply with any of these requirements may result in elimination from further consideration.

2. PHASE 2: ANALYSIS PHASE (SCORED, 100-POINT SCALE)

Evaluation factors are listed below in order of importance and weight:

Evaluation Factor Weight Cost Proposal 60%

a. Price 50%

b. Financial Responsibility 5%

c. Performance Bond Commitment 5% Management Proposal 40% Scope of Services Confirmation Pass/Fail Record of Past Performance Pass/Fail

a. Price (50%): JMAA will use the following formula to allocate points. The maximum fifty (50) points will be assigned to the lowest responsive and responsible proposal price. All other proposals will be scored as follows:

(X / Y) x 50 = Z, where X equals the lowest bid price, Y equals the Offeror's price, and Z equals the assigned points.

b. Financial Responsibility (5%): Offerors shall include statements of financial standing for the last three (3) fiscal years.

c. Performance Bond Commitment (5%): Offerors shall provide a written commitment to supply a Performance Bond as described in this RFP.

d. Management Proposal (40%): The evaluation committee will assess personnel, equipment, facilities, and other resources; the Offeror's ability to implement and maintain the proposed management structure; and the Offeror's documented record of past performance.

e. Scope of Services Confirmation (Pass/Fail): Written confirmation of capability for all core services identified in Exhibit 9.

f. Record of Past Performance (Pass/Fail): Client references will be contacted to verify acceptable performance for programs similar in size and scope.

Upon completion of the Analysis Phase, the top-scoring Offeror and all Offerors within ten (10) points of the top score will be named finalists.

3. PHASE 3: FINALIST PHASE

The evaluation committee will determine, from among the finalists, whose proposal is most advantageous to JMAA.

Best and Final Offer: At JMAA's sole discretion, all finalists may be given the opportunity to provide a "best and final offer" relative to their financial proposal. If a finalist chooses not to submit a best and final offer, the original financial proposal will be considered the best and final offer. Unsolicited best and final offers will not be accepted. Scoring from the Analysis Phase will be adjusted to reflect any best and final offer received.

Selection and Negotiation: JMAA will initiate negotiations with the highest-ranked Vendor. If an agreement cannot be reached, JMAA may reject the ranked Vendor and proceed to the next highest-ranked Vendor. This process will continue until an agreement is reached or JMAA determines that no acceptable agreement can be negotiated.

PART III: INFORMATION REQUIRED FROM VENDORS

SECTION C: COST PROPOSAL

1. SEPARATE SUBMISSION REQUIREMENT. The Cost Proposal must be submitted separately from all other proposal components. If submitting hard copies, the Cost Proposal shall be placed in its own sealed binder, clearly labeled with the Project Name, Project Number 2026-22, Company Name, and the designation "Cost Proposal." If submitting electronically, the Cost Proposal shall be uploaded as a separate file from the technical proposal.

2. EXHIBIT 10: PRICE SHEET. All pricing shall be submitted exclusively on the Price Sheet provided as Exhibit 10. The Offeror shall complete all fields in both Table 1 (Annual Cost Proposal) and Table 2 (Unit Pricing). Incomplete or partially completed Price Sheets may result in the proposal being deemed non-responsive.

3. PRICING INCLUSIONS. The price stated in the Cost Proposal shall include the full cost of providing the Services described in the Scope of Work (Part I, Section D), including but not limited to:

(a) Supply and placement of all dumpsters and compactors in the number, size, and type specified for each location.

(b) All scheduled pickups at the frequencies stated in the Scope of Work.

(c) Transportation of collected waste to an approved disposal facility.

(d) All disposal and landfill fees, tipping fees, and related charges.

(e) All labor, fuel, equipment, maintenance, and overhead costs.

(f) All applicable taxes, permits, and regulatory compliance costs.

4. UNIT PRICING. The Offeror shall provide unit pricing for additional pickups and additional dumpsters as set forth in Table 2 of Exhibit 10. Unit pricing will govern the cost of any additional services requested by JMAA during the term of the Agreement, as described in Part I, Section D.

5. RATE GUARANTEE. All rates and pricing quoted in the Cost Proposal are guaranteed and shall remain firm through the initial three (3) year contract term. Pricing for optional renewal years (Year 4 and Year 5) shall also be stated in Exhibit 10 and shall remain firm if the applicable renewal term is exercised by JMAA.

6. NO VARIABLE PRICING. Proposals shall not include variable, conditional, or multiple pricing options. Any Cost Proposal containing alternative pricing structures will be rejected as non-responsive.

7. ANTI-COLLUSION CERTIFICATION. By submission of the Cost Proposal, the Offeror certifies the following:

(a) All prices contained in the Cost Proposal have been arrived at independently, without consultation, communication, or agreement with any other Offeror or competitor for the purpose of restricting competition as to any matter relating to such prices.

(b) No attempt has been made, and no attempt will be made, by the Offeror to induce any other person or entity to submit or not submit a proposal for the purpose of restricting competition.

(c) No person or agency has been employed or retained on a percentage, commission, or other contingent arrangement to solicit or secure this contract, except bona fide employees or bona fide established commercial selling agencies maintained by the Offeror for the purpose of securing business.

8. PERFORMANCE BOND COMMITMENT. The Cost Proposal shall include a written commitment from the Offeror to provide a Performance Bond in the amount of the three (3) year contract term total price upon contract award. The Offeror shall also commit to increasing the Performance Bond in accordance with each optional renewal year cost, as exercised by JMAA. The commitment letter shall identify the surety company and confirm that the surety is licensed to do business in the State of Mississippi.

9. FINANCIAL RESPONSIBILITY. The Offeror shall include with the Cost Proposal statements of financial standing for the last three (3) fiscal years. Acceptable documentation includes audited financial statements, reviewed financial statements, or compiled financial statements prepared by a certified public accountant. If such statements are not available, the Offeror shall provide an explanation and submit alternative evidence of financial capacity sufficient to perform the Services for the full contract term.

PART III: INFORMATION REQUIRED FROM VENDORS

SECTION D: JMAA TERMS AND CONDITIONS

1. STANDARD FORM OF AGREEMENT. The selected Vendor will be required to execute JMAA's Standard Form of Agreement, a draft copy of which is included as Exhibit 11. Clauses deemed mandatory by JMAA are nonnegotiable. Vendors should review Exhibit 11 carefully before submitting a Proposal.

2. INSURANCE REQUIREMENTS. Vendors are required to maintain, at their own expense, the following insurance coverage throughout the entire term of the Agreement, including any renewal periods:

(a) Commercial General Liability Insurance: No less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the aggregate for bodily injury and property damage, including blanket contractual liability, broad-form property damage, personal injury, and products/completed operations coverage.

(b) Motor Vehicle Liability Insurance: No less than One Million Dollars ($1,000,000.00) per occurrence covering all owned, hired, and non-owned vehicles used in the performance of the Services.

(c) Workers' Compensation Insurance: In full compliance with the Mississippi Workers' Compensation Law, covering all employees engaged in the performance of the Services.

3. POLICY STANDARDS. All required insurance policies shall:

(a) Be issued by solvent insurance companies licensed to write such insurance in the State of Mississippi or holding a Certificate of Authority from the Mississippi Department of Insurance;

(b) Name JMAA as an additional insured on all liability policies;

(c) Contain a waiver of subrogation in favor of JMAA;

(d) Include blanket contractual insurance coverage; and

(e) Require no less than thirty (30) days' prior written notice to JMAA before any modification, cancellation, or termination of coverage.

4. DEDUCTIBLES AND COVERAGE. The Vendor shall be solely responsible for all deductibles under its insurance policies. The Vendor shall bear all costs and losses arising from any inadequacy or absence of coverage and shall have no claim or recourse against JMAA for any such costs or losses.

5. EVIDENCE OF INSURANCE. Certificates of insurance evidencing all required coverage must be delivered to JMAA: (a) promptly before execution of the Agreement; (b) before commencing any Services; and (c) at such other times as JMAA may request. Failure to provide timely evidence of insurance may delay or prevent execution of the Agreement.

6. PERFORMANCE BOND. The selected Vendor shall provide a Performance Bond in the amount of the three (3) year contract term total price. The Performance Bond shall be issued by a surety company authorized to do business in the State of Mississippi. If JMAA exercises any optional renewal term, the Vendor shall increase the Performance Bond to reflect the renewal year cost prior to the commencement of each renewal period.

7. INDEPENDENT CONTRACTOR. The Vendor shall at all times be regarded as and shall operate as an independent contractor. Nothing in the Agreement shall be construed to create the relationship of principal and agent, partners, joint venturers, or employer and employee between JMAA and the

Vendor. The Vendor shall have no authority to bind JMAA or to make any representation on behalf of

JMAA.

8. GOVERNING LAW, JURISDICTION, AND VENUE. The Agreement shall be governed by and construed in accordance with the laws of the State of Mississippi, without regard to conflict of law principles. Any action or proceeding arising out of or relating to the Agreement shall be brought exclusively in a Mississippi state court of competent jurisdiction. The Vendor consents to the personal jurisdiction of such courts.

9. ATTORNEY FEES. The prevailing party in any action or proceeding arising from or related to the Agreement shall be entitled to recover its actual and reasonable attorney fees and costs as part of any judgment or award.

PART IV: APPENDICES AND EXHIBITS

EXHIBIT 1: IDENTIFICATION OF VENDOR

Vendor's Complete Business Name: _______________________________________________

Entity Type (check one):

[ ] Corporation [ ] Individual

[ ] Limited Partnership [ ] LLC

[ ] General Partnership [ ] Other: ________

State of Incorporation/Organization: _______________________________________________

Street Address: _______________________________________________

Mailing Address: _______________________________________________

Vendor's Representative for Proposal: _______________________________________________

Phone: ___________________ Email: _______________________________________________

AFFIRMATIONS (initial each):

_______ Insurance requirements as stated in this RFP will be met.

_______ Registration with the Mississippi Secretary of State will be completed prior to execution of any Agreement.

_______ City of Jackson Business Privilege License will be obtained and maintained throughout the Agreement term.

Signature: ___________________________ Date: _______________, 2026

Printed Name: ___________________________ Title: ___________________________

NOTARY ACKNOWLEDGMENT

State of _______________ County of _______________

Sworn to and subscribed before me this _______ day of _______________, 2026.

Notary Public My Commission Expires: ______________

EXHIBIT 2: CONFLICTS OF INTEREST AND GRATUITIES

JMAA Policy 1-100: Conflict of Interest and Gratuities. It is the policy of the Jackson Municipal Airport Authority that all Authority actions shall be free from improper influence. In accordance with Miss. Code Ann., Sec. 25-4-101, et seq., no person or entity doing business with JMAA shall offer, give, or agree to give any gift, gratuity, or favor to any JMAA Commissioner, officer, or employee exceeding twenty-five dollars ($25.00) in value. No cash distributions of any amount are permitted.

CERTIFICATION (Attachment B): The undersigned certifies that no gifts, gratuities, or favors have been or will be offered to any JMAA official or employee in connection with this procurement.

Signature: ___________________________

Date: _______________, 2026

Printed Name: ___________________________

Title: ___________________________

Company: ___________________________

EXHIBIT 3: VENDOR RELEVANT WORK EXPERIENCE

(This form must be used for each relevant work experience provided.)

Vendor Name: ___________________________ Contact Name: ___________________________ Client Name: ___________________________ Client Contact: ___________________________ Address: ___________________________ Phone: ___________________________ Location of Work: ___________________________ Date(s) of Service: ___________________________ Detailed Description of Relevant Work Experience:

EXHIBIT 4: [RESERVED]

EXHIBIT 5: [RESERVED]

EXHIBIT 6: STATEMENT OF AFFIRMATIONS

1. Terminated Contracts, Forfeiture, Bankruptcies:

a. Contracts terminated within the past five (5) years:

b. Forfeited or canceled sureties or bonds within the past five (5) years:

c. Judgments and pending or threatened lawsuits during the past five (5) years:

d. Petitions in bankruptcy during the past five (5) years:

2. Expertise and Special Knowledge: _______________________________________________

3. Professional Qualifications: _______________________________________________

4. The undersigned affirms compliance with all insurance requirements stated in this RFP.

5. The undersigned affirms that Vendor shall operate as an independent contractor.

6. The undersigned affirms that the Agreement shall be governed by the laws of the State of Mississippi, with venue in a Mississippi state court of competent jurisdiction.

7. The undersigned affirms that the prevailing party in any action arising from the Agreement shall be entitled to recover actual and reasonable attorney fees.

Statement of Compliance: We agree to adhere to all conditions and requirements as set forth in JMAA's RFP for Solid Waste Management Services, dated June 11, 2026, including the conditions contained in the Standard Form of Agreement included as Exhibit 11, except as listed below:

Signature: ___________________________ Date: _______________, 2026 Printed Name:

___________________________ Title: ___________________________

NOTARY ACKNOWLEDGMENT

State of _______________ County of _______________

Sworn to and subscribed before me this _______ day of _______________, 2026.

Notary Public My Commission Expires: _______________

EXHIBIT 7: PROCUREMENT Q/A AND VERIFICATION PROFILE SHEET

Company Name: ___________________________

Authorized Agent: ___________________________

Email: ___________________________ Phone: ___________________________

Company Email: ___________________________

W-9 Name: ___________________________ EIN: ___________________________

Address: ___________________________ Owner/Operator: ___________________________

Company Headquarters: ___________________________

Year Founded: ___________________________

Type of Company (check one):

[ ] Sole Proprietorship

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