42240093_Roof Replacement-Lickdale_SPECS.pdf

PROJECT MANUAL

DMVA PROJECT NO. 42240093

For

ROOF REPLACEMENT

THE LICKDALE FACILITY

40 FISHER AVENUUE – JONESTOWN – LEBANON COUNTY – PENNSYLVANIA

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF MILITARY AND VETERANS’ AFFAIRS

ANNVILLE, PENNSYLVANIA

Josh Shapiro, GOVERNOR Major General Mark J. Schindler, ADJUTANT GENERAL

Date: 09 AUGUST, 2024

DEPARTMENT OF MILITARY AND VETERANS' AFFAIRS

Office of Facilities and Engineering

Bureau of Design and Project Management Bldg. 0-10, Ft. Indiantown Gap

Annville, Lebanon County, Pa. 17003 Phone: (717) 861-9748 Fax: (717) 861-8583

DMVA Project#: 42240093 TOC - 000002 Roof Replacement – The Lickdale Facility

TABLE OF CONTENTS

SECTION TITLE

DIVISION 01 GENERAL DOCUMENTS

Section 000001 Cover Sheet

Section 000002 Table of Contents

Section 010100 Scope of Work

Section 011200 Coordination and Control

Section 013100 Sequence and Milestones of Construction

Section 013300 Submittals (w/ attached Submittal Request Form 66)

Section 014000 Inspections (w/ attached required Inspections Form)

Section 016350 DMVA Supplemental Provisions

Section 017700 Closeout Procedures

Section 017823 Operation and Maintenance Manuals

Section 017839 Record Documents

DIVISION 02 EXISTING CONDITIONS

Section 024116 Demolition

Section 024120 Cutting and Patching

DIVISION 07 THERMAL AND MOISTURE PROTECTION

Section 072101 Polyisocyanurate Roof Insulation (Polyiso)

Section 075423 Thermoplastic Ployolefin Roofing (TPO)

Section 076200 Sheet Metal Flashing and Trim

Section 077100 Roof Specialties

Section 079200 Joint Sealants

DRAWING INDEX

G.1.0 Cover Sheet A.1.0 Existing/Demo Plan A.1.1 New Roofing Layout A.2.0 Notes and Details

DMVA Project#: 42240093 010100 - 1

SECTION 010100

SUMMARY OF WORK

PART 1 – GENERAL

1.1 STIPULATIONS

a. The General Conditions, drawings and all other attached documents form a part of this Section and all other Sections by reference thereto and have the same force and effect as if printed herewith in full. The Contractor shall be strictly accountable for the cognizance of carrying out the provisions thereof. Contractor shall note that reference to “Project Design Documents” refers to any and all documentation included within the Project Bid and/or Award Package. This includes, but is not limited to drawings, specifications, Government forms, contractual literature, etc.

1.2 SCOPE OF WORK, GENERAL

a. The work under this Contract shall generally consist of, but not necessarily be limited to, providing all labor, material, devices, tools and equipment required for the replacement of approx.

36,500 sf of existing TPO and EPDM roofing located at 40 Fisher Avenue, Jonestown, Lebanon County, Pennsylvania and shall be in total accordance with the specifications and drawings and subject to the terms and conditions of all other Contract Documents.

1.3 PERFORMANCE PERIOD

a. One hundred and twenty (120) calendar days from Government granted Notice to Proceed.

1.4 WAGE SCALES

a. Wage Scales ARE REQUIRED to be paid on this Project.

1.5 QUESTIONS DURING BID PROCESS

a. Direct all questions pertaining to the project as shown and described in the contract documents to both persons listed below.

Ms. Tina Rebuck Contracting Representative

DMVA, Bureau of Office Services Building 0-47, Fort Indiantown Gap Annville, PA 17003 Email: trebuck@pa.gov Ph.: 717.861.8794 Fax: 717.861.2932

Mr. Mark Griffin Project Manager DMVA – Bureau of Design & Project Management Bldg. 0-10, Fort Indiantown Gap

DMVA Project#: 42240093 010100 - 2

Annville, PA 17003 Email: mgriffin@pa.gov Ph.: 717.861.8237 Fax: 717.861.8683

Mr. Jason R. Nye Government Design Professional

DMVA - Bureau of Design & Project Management Bldg. 0-10, Fort Indiantown Gap Annville, PA 17003 Email: jnye@pa.gov Ph.: 717.861.9748 Fax: 717.861.8683

b. Should the contractor submit an RFI via email, the subject line shall appear as follows:

1. DMVA Project#: 42240093_Roof Replacement: The Lickdale Facility

2. Additional information can be included thereafter.

1.6 SUBMITTALS

a. See individual Sections and “SCHEDULE OF MATERIAL SUBMITTALS (AF FORM 66)” included within the project Design Documents

b. Submittals shall be forwarded to Department of Military & Veteran’s Affairs; Bureau of Design and Project Managment, Building 0-10, Fort Indiantown Gap, Annville, Pa 17003

c. Each submittal shall include the following:

1. Project number

2. Contract number

3. Related specification section

4. Contractor’s approval stamp

5. Contractors initials and date

6. Area for DMVA-BMCE review stamp

d. All submittals must be approved by the DMVA-BDPM Design Professional prior to incorporation into the project.

1.7 REQUIRED WARRANTIES

a. Contractor shall provide all required warranties as outlined within the Project Design Specifications and on all included Government AF Form 66’s.

PART 2 – OUTLINE OF REQUIRED WORK

2.1 The work of this project consists of but is not necessarily limited to the following. Detailed requirements of the work are described on the pertinent specification sections and/or shown on the drawings.

a. (GENERAL – POINT 1)

DMVA Project#: 42240093 010100 - 3

1. Prepare and submit all necessary pre-construction documentation as outlined within the project Design Documents.

2. Provide all required submittals per the provided AF Form 66 prior to the commencement of construction.

3. Submit a contractor/manufacturer approved taper/sloping plan that aligns with and/or modifies the DMVA-BDPM provided plan(s).

2. Demolition of existing EPDM and TPO roofing, to include: all existing (tapered and non-tapered) polyiso insulation, expansion joints, drip edges, copings, termination bars, counter flashing, vent boots, wall caps, fascia, etc.

3. Remove two (2) existing roof top located access ladders.

4 Inspect existing roof decking and report any deficiencies to Government Design Professional.

5. Existing roof drains to remain in place. Clean and protect existing drains and report any deficiencies to Government Design Professional.

6. Prepare existing roof decking per manufacturer’s recommendations for installation of new roofing materials.

7. Install new polyiso rigid insulation (tapered and non-tapered). New insulation shall be mechanically fastened to existing roof decking.

8. Adhesively install new TPO roofing material atop rigid insulation. Seam material and provide expansion joints per manufacturer’s written recommendations.

9. Install all new roofing appurtenances to include: crickets, vent boots, copings, fascia, wall caps, counterflashing, drip edges, termination bars, etc.

10. Install two (2) new roof top based access ladders in existing ladder locations.

11. Complete Punch Lists and Final Cleaning.

12. Provide all required closeout documentation to include: O&M Manuals, required Warranties and As- Built Drawings per the Project Design Documents prior to deeming/granting the project complete.

13. Once project has been deemed “Complete”, submit Final Payment Request.

END OF SECTION 010100

DMVA Project#: 42240093 011200 - 1

SECTION 011200

COORDINATION AND CONTROL

PART 1 - GENERAL

1.1 STIPULATIONS

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Division 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.3 SUMMARY

A. Section includes a summary of each contract, including responsibilities for coordination and temporary facilities and controls that govern the performance of the work to complete this project.

B. Specific requirements for work of each contract are also indicated in individual Specification Sections and on Drawings.

1.4 PRIME CONTRACTS FOR CONSTRUCTION

A. Single Prime: Point 1 – General

1.5 WORK HOURS

A. Regular work hours will be Monday through Friday, 7:00 am to 4:30 pm.

B. Holidays: No work will be allowed on holidays observed by the State and Federal Government.

C. Weekends: No work will be allowed on weekends.

D. Exceptions: If deemed necessary, exceptions to the above can be made. Prime Contractors must submit, in writing, justification for such an exception and approval from the Department must be obtained prior to commencement of any work.

1. Any and all work that takes place outside of the working hours as listed herein, shall be coordinated with the DMVA-BDPM Project Manager. Contractor(s) performing work on approved dates shall submit, in writing, a list of all employees that will be on site for the days approved.

DMVA Project#: 42240093 011200 - 2

1.6 COORDINATION

A. The General Contractor shall be responsible for coordination between all sub-contractors.

1. Construction operations shall be coordinated to ensure efficient and orderly installation of each part of the work.

2. Coordinate installation of different components with other Contractors to ensure accessibility for required construction operations.

3. Make necessary provisions to accommodate items scheduled for later installation.

PART 2 - TEMPORARY FACILITIES AND EQUIPMENT

2.1 GENERAL

A. It shall be the responsibility of the Contractor to provide, maintain, and remove all facilities and equipment necessary for construction operations for individual Contracts.

1. These items include, but are not limited to:

a. Costs and use charges associated with the facility.

b. Plug-in cords, power cords, and extension cords, power tools.

c. Task lighting and special lighting necessary for construction operations.

d. Storage and fabrication structures/areas.

e. Temporary enclosures for construction activities.

f. Hoisting equipment for construction activities.

g. Waste disposal facilities, including collection and legal disposal of its own waste materials.

h. Daily cleaning of work area.

i. Secure lockup of tools, materials, and equipment.

j. Construction aids, services, and facilities necessary for individual construction activities.

2.2 FIELD OFFICES

A. CONTRACTOR TRAILERS/OFFICES

1. The Contractor, if necessary, shall provide and maintain, at their cost, a suitable office on the premises. Trailer/offices shall be located based on the either the staging area depicted on the Project Design Documents and/or the location determined during the Pre-Construction Coordination Meeting. The Contractor shall provide and maintain all necessary services and utilities for their respective offices and/or trailers, to include, but not limited to; electrical services, sanitary and water services, heating and cooling, telephone/fax and internet services.

B. SANITARY FACILITIES

DMVA Project#: 42240093 011200 - 3

1. Portable Toilets (Porta Johns) – Contractor, at their costs, shall be responsible for providing and maintaining any and all temporary toilet facilities. Toilets are to be utilized by all persons (Contractors, Sub-Contractors, DMVA Personnel, etc.) associated with the project.

a. Cleaning, Pumping and Maintenance of the portable toilets shall be the responsibility of the General Contractor.

PART 3 - TEMPORARY SERVICES/UTILITIES DURING CONSTRUCTION

3.1 CONTRACTOR RESPONSIBILTIES

A. The Contractor shall be responsible for all temporary heating, cooling, ventilation, power, lighting and water/sewer. This shall include, unless otherwise indicated, utility-use charges, temporary meters, and temporary connections, necessary during construction operations.

B. The Contractor shall install, operate, protect and maintain the respective temporary services as specified herein during the duration of the entire project.

C. Temporary connections to new and/or existing permanent service lines shall be made at locations as directed by the Department, and when the temporary service lines are no longer required, they shall be removed by the Contractor. Any part or parts of the permanent service lines, grounds and building, disturbed and damaged by the installation and/or removal of the temporary service lines, shall be restored to their original condition by the Contractor responsible for the temporary installation.

D. If the Contractor fails to carry out its responsibility in supplying temporary services as set forth in this contract it is responsible for such failure and the Department may take such action as it deems proper for the protection and conduct of the work and shall deduct the cost involved from the amount due the Contractor. Only those temporary utilities required for construction need to be extended to the work area(s).

3.2 INTERRUPTION OF SERVICES

A. Contractor shall have all needed equipment and material to complete planned work at the site prior to shutting down any system.

B. No additional compensation or time will be given to the Contractor if work must be performed on State or National Holidays or on weekends or on overtime. See Paragraph 1.4 on ‘Working Hours’.

3.3 WELDING

A. Any Contractor using electrical power for welding on the site shall use self-contained engine generating units.

3.4 FIRE EXTINGUISHERS

A. Contractor shall provide UL listed, NFPA approved fire extinguishers (ten (10) lb. minimum) at the construction site during operations, suitable for all types of fires in accordance with OSHA.

DMVA Project#: 42240093 011200 - 4

PART 4 - RESTORATION AND REPAIRS

4.1 RESTORATION

A. All restoration required due to contract operations, shall be the responsibility of the Contractor for their location/area of operation, at no expense to the Department.

4.2 REPAIRS

A. Contractor shall be responsible for any and all repairs to work areas, to include repairs to both existing finishes and completed work.

B. Contractor will be responsible for damages resulting from on-going work, neglect and/or carelessness of their associated sub-contractors. Parties responsible for any damages, no matter the circumstances, will be required to repair all damages at no expense to the Department.

END OF SECTION 011200

DMVA Project#: 42240093 013100 - 1

SECTION 013100

SEQUENCE OF CONSTRUCTION AND MILESTONES

Part 1 GENERAL

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Division 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.3 GENERAL REQUIREMENTS

A. Before beginning work, the Contractor will be required to prepare a schedule in consultation with the Department. The work must be carried out in full accordance with the schedule. The Contractor shall arrange without any unnecessary interference with the Institution’s operation.

1.4 CRITICAL MATERIALS AND EQUIPMENT

A. The Contractor is cautioned that all necessary and required critical materials and equipment shall be ordered as quickly as possible, in order that the shipping will not delay the progress of the work or completion of the project.

1.5 CRITICIAL ITEMS TO BE NOTED AS MILESTONES

A. Refer to the General Conditions regarding construction progress Milestones to be established by the Lead Contractor.

B. The Lead Contractor shall submit a construction schedule, for the total project, including all prime contractors critical path work items. The schedule shall be submitted at the pre-construction meeting.

The schedule will be reviewed and approved by the designer and the using agency to confirm compliance with construction sequencing and Using Agency training schedule.

1. GENERAL CONSTRUCTION (.1)

a. Construction Sequencing

DMVA Project#: 42240093 013100 - 2

1) Submission of all required pre-construction documentation. Submittals and taper/slope layout.

2) Mobilization

3) Demolition of all existing roofing materials and appurtenances per design documents.

4) Removal of existing roof top access ladders.

5) Conduct existing roof decking inspection.

6) Repair/Replace any existing roof decking deemed necessary.

7) Prepare existing roof decking for installation of new roofing materials.

8) Install new polyiso rigid insulation per design documents.

9) Install new TPO roofing material per design documents.

10) Install all new roofing appurtenances to include: copings, fasica, wall caps, sounterflashings, etc.

11) Complete any Punchlist items.

12) Conduct Final Cleaning

13) Submit all required closeout documentation.

14) Submit Final Payment Request.

END OF SECTION 013100

DMVA Project#: 42240093 013300 - 1

SECTION 013300

SUBMITTALS

Part 1 GENERAL

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Division 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provision of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.3 SUMMARY

A. Included in this section of the specifications is a list of approvals required for all materials incorporated into the project. The Department reserves the right to require additional approvals if necessary. No material, equipment or supplies listed herein shall be incorporated into the work until the Contractor has obtained prior approval from the Department.

B. Submittals required by contract are indicated within AF Form 66 “Schedule of Material Submittals” attached to the end of Section 013300.

1.4 SUBMITTAL PROCEDURES

A. Refer to ‘Submittals’ of the General Conditions.

B. Comply with the following or resubmission will be required:

1. Indicate contract number, specification section and building number (as shown on the drawings) on each item submitted.

2. Signify approval by stamp, initialing and dating each item prior to submission to the Professional.

C. Items requiring testing shall be forwarded directly to the approved laboratory. The Contractor shall pay all costs associated with testing.

D. Expedite critical materials, equipment and shop drawings, and other required submissions.

E. Incomplete submissions will be returned for resubmission.

F. Use of substitutions for materials or details shown on the contract drawings or called for in these specifications require written approval from the Department. See General Conditions.

1.5 PRODUCT DATA

DMVA Project#: 42240093 013300 - 2

A. Manufacturer's printed directions and manufacturer's standard specifications showing all dimensions, cuts, finishes, etc., as well as catalog cuts and ratings of all material will be required and shall be submitted in advance prior to application and/or installation.

1.6 TESTS

A. Refer to ‘Tests’ of the General Conditions.

B. Submit required reports listing items tested, tests conducted and results obtained as specified.

1.7 CERTIFICATIONS

A. Submit required certifications in written form identifying authorized representative, manufacturer, systems designer and other required data as specified.

1.8 WARRANTIES

A. Refer to Specifications for required warranties. Copies of proposed warranties specified for products shall accompany the designated submittal of that product.

1.9 OPERATION AND MAINTENANCE MANUALS

A. Refer to Specifications for information pertaining to the submission of O&M Manuals.

1.10 SUBMITTALS LIST

A. See attached AF FORM 66 “Schedule of Material Submittals” organized by prime contract.

END OF SECTION 013000

AF FORM 66, OCT 89 (COMPUTER GENERATED) PREVIOUS EDITION WILL BE USED 1 of 1

SCHEDULE OF MATERIAL SUBMITTALS

Roofing Materials

PROJECT NUMBER

DMVA/BDPM -

42240093

PROJECT TITLE

Roof Replacement The Lickdale Facility

SOLICITATION/CONTRACT NUMBER

TO BE COMPLETED BY PROJECT ENGINEER

TO BE COMPLETED BY CONTRACT ADMINISTRATOR

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(077100) X X X X X X NTP

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DMVA Project#: 42240093

014000 - 1

SECTION 014000

QUALITY CONTROL REQUIREMENTS

PART 1 - GENERAL

1.1 STIPULATIONS

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Divi-sion 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.3 SUMMARY

A. Section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.

1. Specific quality-assurance and -control requirements for individual construction activities are specified in the Sections that specify those activities. Requirements in those Sections may also cover production of standard products.

2. Specified tests, inspections, and related actions do not limit Contractor's other quality-assurance and -control procedures that facilitate compliance with the Contract Document requirements.

3. Requirements for Contractor to provide quality-assurance and -control services required by the Department of Military and Veterans’ Affairs or authorities having jurisdiction are not limited by provisions of this Section.

4. Specific test and inspection requirements are not specified in this Section.

1.4 DEFINITIONS

A. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that actual products incorporated into the Work and completed construction comply with requirements. Services do not include contract enforcement activities performed by Government Design Professionals. All Quality Control Services shall be at the Contractor's cost, which shall be included proportionally in all items of payment or contained in any Base Bid or Unit Price on the Proposal.

B. Preconstruction Testing: Tests and inspections performed specifically for Project before products and materials are incorporated into the Work, to verify performance or compliance with specified criteria.

C. Product Testing: Tests and inspections that are performed by an NRTL, an NVLAP, or a testing agency qualified to conduct product testing and acceptable to authorities having jurisdiction, to establish product performance and compliance with specified requirements.

014000 - 2

D. Source Quality-Control Testing: Tests and inspections that are performed at the source, e.g., plant, mill, factory, or shop.

E. Field Quality-Control Testing: Tests and inspections that are performed on-site for installation of the Work and for completed Work.

F. Testing Agency: An entity engaged by the contractor to perform specific tests, inspections, or both.

Testing laboratory shall mean the same as testing agency.

G. Government Required Inspections: All inspections deemed necessary per the DMVA Inspection Form, will require oversight and verification by DMVA-Bureau of Design and Project Management personnel.

H. Installer/Applicator/Erector: Contractor or another entity engaged by Contractor as an employee, Subcontractor, or Sub-subcontractor, to perform a particular construction operation, including installation, erection, application, and similar operations.

1. Use of trade-specific terminology in referring to a trade or entity does not require that certain construction activities be performed by accredited or unionized individuals, or that requirements specified apply exclusively to specific trade(s).

I. Experienced: When used with an entity or individual, "experienced" means having successfully completed a minimum of five previous projects similar in nature, size, and extent to this Project; being familiar with special requirements indicated; and having complied with requirements of authorities having jurisdiction.

1.5 CONFLICTING REQUIREMENTS

A. Referenced Standards: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to the Government Design Professional(s) for a decision before proceeding.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to the Government Design Professional(s) for a decision before proceeding.

1.6 TESTING SUBMITTALS

A. Schedule of Tests: Testing submittals shall include the following:

1. Specification Section number and title.

2. Entity responsible for performing tests and inspections.

3. Description of test and inspection.

4. Identification of applicable standards.

5. Identification of test and inspection methods.

6. Number of tests and inspections required.

7. Time schedule or time span for tests and inspections.

8. Requirements for obtaining samples.

9. Unique characteristics of each quality-control service.

014000 - 3

1.7 CONTRACTOR'S QUALITY-CONTROL PLAN

A. Quality-Control Plan, General: Submit quality-control plan within ten (10) days of Notice to Proceed, and not less than five (5) days prior to preconstruction conference. Submit in format acceptable to DMVA- BDPM Project Manager. Identify personnel, procedures, controls, instructions, tests, records, and forms to be used to carry out Contractor's quality-assurance and quality-control responsibilities. Coordinate with Contractor's construction schedule.

B. Quality-Control Personnel Qualifications: Engage qualified personnel trained and experienced in managing and executing quality-assurance and quality-control procedures similar in nature and extent to those required for Project.

1. Project quality-control manager may also serve as Project superintendent.

C. Testing and Inspection: In quality-control plan, include a comprehensive schedule of Work requiring testing or inspection, including the following:

1. Contractor-performed tests including subcontractor-performed tests. Include required tests and inspections and Contractor-elected tests and inspections.

D. Continuous Inspection of Workmanship: Describe process for continuous inspection during construction to identify and correct deficiencies in workmanship in addition to testing and inspection specified.

Indicate types of corrective actions to be required to bring work into compliance with standards of workmanship established by Contract requirements and approved mockups.

E. Monitoring and Documentation: Maintain testing and inspection reports including log of approved and rejected results. Include work Government Design Professional and/or Project Manager has indicated as nonconforming or defective. Indicate corrective actions taken to bring nonconforming work into compliance with requirements. Comply with requirements of authorities having jurisdiction.

1.8 REPORTS AND DOCUMENTS

A. Test and Inspection Reports: Prepare and submit certified written reports specified in other Sections.

Include the following:

1. Date of issue.

2. Project title and number.

3. Name, address, and telephone number of testing agency.

4. Dates and locations of samples and tests or inspections.

5. Names of individuals making tests and inspections.

6. Description of the Work and test and inspection method.

7. Identification of product and Specification Section.

8. Complete test or inspection data.

9. Test and inspection results and an interpretation of test results.

10. Record of temperature and weather conditions at time of sample taking and testing and inspecting.

11. Comments or professional opinion on whether tested or inspected Work complies with the

Contract Document requirements.

12. Name and signature of laboratory inspector.

13. Recommendations on retesting and re-inspecting.

B. Manufacturer's Technical Representative's Field Reports: Prepare written information documenting manufacturer's technical representative's tests and inspections specified in other Sections. Include the following:

1. Name, address, and telephone number of technical representatives making report.

2. Statement on condition of substrates and their acceptability for installation of product.

014000 - 4

3. Statement that products at Project site comply with requirements.

4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

5. Results of operational and other tests and a statement of whether observed performance complies with requirements.

6. Statement whether conditions, products, and installation will affect warranty.

7. Other required items indicated in individual Specification Sections.

C. Factory-Authorized Service Representative's Reports: Prepare written information documenting manufacturer's factory-authorized service representative's tests and inspections specified in other Sections. Include the following:

1. Name, address, and telephone number of factory-authorized service representative making report.

2. Statement that equipment complies with requirements.

3. Results of operational and other tests and a statement of whether observed performance complies with requirements.

4. Statement whether conditions, products, and installation will affect warranty.

5. Other required items indicated in individual Specification Sections.

D. Permits, Licenses, and Certificates: For Government’s records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.

1.9 QUALITY ASSURANCE

A. General: Qualifications paragraphs in this article establish the minimum qualification levels required;

individual Specification Sections specify additional requirements.

B. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units.

C. Fabricator Qualifications: A firm experienced in producing products similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units.

D. Installer Qualifications: A firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance.

E. Manufacturer's Technical Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to observe and inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project.

F. Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project.

1. Testing Agency Responsibilities: Submit a certified written report of each test, inspection, and similar quality-assurance service to Government Design Professional, with copy to Contractor.

Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from the Contract Documents.

014000 - 5

1.10 QUALITY CONTROL

1. Government will furnish Contractor with names, addresses, and telephone numbers of personnel or testing agencies engaged and a description of types of testing and inspecting they are engaged to perform.

B. Contractor Responsibilities: All testing requirements outlined within the Project Design Documents and/or requested by the Government Project Representatives, are to be the Contractor's responsibility.

Perform additional quality-control activities required to verify that the Work complies with requirements, whether specified or not.

1. Where services are indicated as Contractor's responsibility, engage a qualified testing agency to perform these quality-control services.

a. Contractor shall not employ same entity engaged by the Government, unless agreed to in writing by Government.

2. Where quality-control services are indicated as Contractor's responsibility, submit a certified written report, in duplicate, of each quality-control service.

3. Testing and inspecting requested by Contractor and not required by the Contract Documents are Contractor's responsibility.

4. Submit additional copies of each written report directly to authorities having jurisdiction, when they so direct.

C. Manufacturer's Field Services: Where indicated, engage a factory-authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing as specified in Section 013300 "Submittal Procedures."

D. Manufacturer's Technical Services: Where indicated, engage a manufacturer's technical representative to observe and inspect the Work. Manufacturer's technical representative's services include participation in preinstallation conferences, examination of substrates and conditions, verification of materials, observation of Installer activities, inspection of completed portions of the Work, and submittal of written reports.

E. Retesting/Re-inspecting: Regardless of whether original tests or inspections were Contractor's responsibility, provide quality-control services, including retesting and re-inspecting, for construction work that failed to comply with the Contract Documents.

F. Coordination: Coordinate sequence of activities to accommodate required quality-assurance and -control services with a minimum of delay and to avoid necessity of removing and replacing construction to accommodate testing and inspecting.

1. Schedule times for tests, inspections, obtaining samples, and similar activities.

1.11 TESTS AND INSPECTION PROCEDURES

A. Required Tests: Contractors shall refer to the Project Specifications for all testing requirements pertaining to individual aspects of the project.

B. Notification of Inspections and Tests: Contractor shall notify the DMVA-BDPM Project Manager of a required or specified inspection and/or inform them of an upcoming test. Contractor shall refer to the DMVA Inspection Log for the required allowance of notification (in business days) for requesting inspections and/or observations of tests.

014000 - 6

1. Notification of required inspections or tests shall not be less than 48 hours prior to the inspection and/or test. Weekends and Observed Government Holidays shall not be factored into notifications and are not considered as business days.

C. Upon the completion of an inspection or test. The Government Design Professional or Project Manager will approve or dis-approve the work in question and sign and date the Inspection Log within forty-eight

(48) hours of the test or inspection being completed.

D. At no time shall any work of any type outlined within the DMVA Inspection Log be covered-up or concealed from view until all required inspections and/or tests have been conducted and the Department has approved it.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 REPAIR AND PROTECTION

A. General: On completion of testing, inspecting, sample taking, and similar services, repair damaged construction and restore substrates and finishes.

1. Provide materials that comply with installation requirements specified in corresponding Specification Sections or matching existing substrates and finishes. Restore patched areas and extend restoration into adjoining areas with durable seams, that show no visible signs of damage or repair.

B. Protect construction exposed by or for quality-control service activities.

C. In the event of work being deemed unacceptable due to poor workmanship, code violations, failure to meet design intent or following of the design documents, etc., corrective actions will be provided to the contractor along with a timeframe in which the contractor will have to complete the corrective actions.

Communication to the contractor(s) regarding corrective actions will be in the form of meeting minute comments and/or formal (email or written) correspondence provided by the Government Contracting Office.

D. Repair and protection are Contractor's responsibility, regardless of the assignment of responsibility for quality-control services.

E. Failure of the contractor to correct work of any type deemed to be unacceptable, could result in the Government taking actions as outlined within the Project General Conditions.

END OF SECTION 014000

REQ. INSPECTION

NOTICE

(Business

Days)

DEPARTMENT

REPRESENTATIVE (SIGNATURE)

DATE

ACCEPTED

NO WORK MAY BE CONCEALED FROM VIEW, UNTIL THE DEPARTMENT HAS APPROVED IT.

Project Name:

Project Location:

DMVA - BUREAU OF DESIGN AND PROJECT MANAGEMENT

INTERNATIONAL BUILDING CODE INSPECTION LOG

Phone Number:Project Manager:

Email:

DMVA Project#: 42240093 016350-1

SECTION 016350

DEPTARTMENT OF MILITARY & VETERANS AFFAIRS’

SUPPLEMENTAL PROVISIONS

PART 1 – GENERAL

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Division 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.3 PERSONAL BEHAVIOR

A. Contractors are responsible for informing their employees of the special restrictions on personal behavior and the procedures/potential penalties for violations.

B. Identification tags or badges to be furnished by the Project Manager must be worn at all times while on facility property.

C. Smoking is not permitted in any facility.

1.4 WORKING HOURS

A. Refer to specification Section 011200 “Coordination & Control”, for working hours. Any extension outside of these hours must be accomplished in accordance with the General Conditions and with the consent of both the Department and Institution Manager.

1.5 VEHICLES

A. Construction vehicles, as well as employees’ vehicles, will be parked in an area designated by the Project Manager and Department and locked at all times. If any vehicles are to be left overnight, the license number or numbers of vehicles must be reported to the Project Manager daily.

1.6 TOOLS

A. Tools shall be kept in a secure (locked) area when not in use and inventoried daily to ensure complete and total accountability. While the tools are being used, they shall be kept in view or on person. Broken or non-usable tools are to be disposed of away from Institutional property.

1.7 FRATERNIZATION

DMVA Project#: 42240093 016350-2

A. There shall be no fraternization or private relationships of Contractors' employees with residents and Institution Staff. This includes, but is not limited to, trading, bartering or receiving gifts, money, favors from the residents, or the residents’ friends, relatives or representatives.

1.8 ALCOHOL AND CONTROLLED SUBSTANCES

A. Alcoholic beverages and controlled substances shall not be carried, stored, or consumed on Department property nor left in any vehicle.

1.9 SECURITY REQUIREMENTS

A. General Personnel Register

1. Contractor shall be responsible for creating, updating and revising a typed list of all employees on site, along with a copy of each individual’s photo identification. This information shall also include any and all sub-contractors. The list and copies of identification will be revised and updated as construction progresses. A copy of the list and copies of identification shall be provided to the DMVA Project Manager, listed in Section 010400-1.4. Contractors shall provide their initial list of employees to the Project Manager at the pre-construction conference. All future updates to the initial list, to include photo identifications should be delivered to the Project manager at least three (3) days prior to those individuals entering the project site.

END OF SECTION 016350

DMVA Project#: 42240093 017700- 1

SECTION 017700

CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 STIPULATIONS

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Division 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.3 SUMMARY

A. This Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Inspection procedures.

2. Warranties.

3. Final cleaning.

B. Related Sections include the following:

1. Division 1 Section "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data.

2. Division 1 Section "Operation and Maintenance Data" for operation and maintenance manual requirements.

3. Divisions 2 through 33 Sections for specific closeout and special cleaning requirements for the Work in those Sections.

1.4 SUBSTANTIAL COMPLETION (BENEFICAL OCCUPANCY)

A. Preliminary Procedures: Before requesting inspection for determining date of Substantial Completion, complete the following. List items below that are incomplete in request.

1. Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

2. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

3. Prepare and submit Project Record Documents, operation and maintenance manuals, Final Completion construction, damage or settlement surveys, property surveys, and similar final record information.

4. Deliver tools, spare parts, extra materials, and similar items to location designated by Owner.

Label with manufacturer's name and model number where applicable.

DMVA Project#: 42240093 017700- 2

5. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's personnel of changeover in security provisions.

6. Complete startup testing of systems.

7. Submit test/adjust/balance records.

8. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

9. Advise Owner of changeover in heat and other utilities.

10. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.

11. Complete final cleaning requirements, including touchup painting.

12. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

B. Inspection: Submit a written request for inspection for Substantial Completion. Upon receipt of request, Government Design Professional and Government Inspector will either proceed with inspection or notify Contractor of unfulfilled requirements. The Contracting Officer will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by Design Professional and/or Inspector, that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for Final Completion.

1.5 FINAL COMPLETION

A. Preliminary Procedures: Before requesting final inspection for determining date of Final Completion, complete the following:

1. Submit a final Application for Payment according to the Government Contracting Office’s "Payment Procedures."

2. Submit certified copy of Government Design Professional's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by the Design Professional.

The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

3. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

4. Instruct Owner's personnel in operation, adjustment, and maintenance of products, equipment, and systems.

B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request, Government Design Professional and Inspector will either proceed with inspection or notify Contractor of unfulfilled requirements. The Contracting Officer will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

1.6 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. Preparation: Submit copies of list. Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

1. Organize list of spaces in sequential order, starting with exterior areas first then proceeding on the

DMVA Project#: 42240093 017700- 3 interior from the Main Entrance clockwise throughout the facility.

2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems.

3. Include the following information at the top of each page:

a. Project name.

b. Date

c. Name of Contractor.

d. Page number.

1.7 WARRANTIES

A. Submittal Time: Submit written warranties on request of the Government Design Professional (per FORM 66’s) for designated portions of the Work where commencement of warranties other than date of Substantial Completion is indicated.

B. Organize warranty documents within the Project Operation and Maintenance Manuals.

PART 2 - EXECUTION

2.1 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program.

Comply with manufacturer's written instructions.

1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

a. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

c. Rake grounds that are neither planted nor paved to a smooth, even-textured surface.

d. Remove tools, construction equipment, machinery, and surplus material from Project site.

e. Clean exposed exterior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces.

Restore reflective surfaces to their original condition.

f. Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.

g. Touch up and otherwise repair and restore marred, exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration.

1) Do not paint over "UL" and similar labels, including mechanical and electrical nameplates.

h. Leave Project clean and ready for occupancy.

DMVA Project#: 42240093 017700- 4

C. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Owner's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.

PART 3 - PRODUCTS

3.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

END OF SECTION 017700

DMVA Project#: 42240093 017823 - 1

SECTION 017823

OPERATION AND MAINTENANCE

PART 1 - GENERAL

1.1 STIPULATIONS

A. The specifications “General Conditions of the Construction Contract”, “Special Conditions” and “Division 1 – General Requirements” form a part of this Section by this reference thereto and shall have the same force and effect as if printed herewith in full.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification…