420_State+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

This contract is for maintenance of the Automated Weather Observation Stations (AWOS) Automated Surface Observing System (ASOS) to the national weather reporting system (NADIN) network to comply with the maintenance requirements of the Federal Aviation Administration (FAA), Federal Communication Commission (FCC) and the National Weather Service (NWS).

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to N.D.C.C § 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C § 39-04.2, and the International Peace Garden (hereafter known as “Ordering Agencies”). Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known. Contractor may contact the Procurement Officer for assistance in determining whether an entity is eligible to purchase under this contract.

LIST OF AIRPORTS

The State wants to continue to make the weather information available to the FAA reporting system, NADIN. Below is the list of airports, frequency and contact information related to the maintenance:

The following AWOS systems are currently connected to the federal system of weather reporting and will not require connection or maintenance. List provided for reference only:

SCHEDULED MAINTENANCE

The contractor will perform tri-annual inspections of airport AWOS sites to be performed by a certified technician according to the Federal Aviation Administration (FAA) requirements. The contractor shall conduct the inspections in March, July and November of each year. The scheduled maintenance is inclusive of all labor, associated travel expense, materials, assemblies, cables and miscellaneous items.

REMOTE MONITORING AND MAINTENANCE

System maintenance sites must be automatically monitored and checked on a continual basis, missing parameters flagged for follow-up and remote diagnostics performed for flagged sites.

REPORTING AND COMMUNICATION

The contractor will be required to contact each airport sponsor prior to each AWOS inspection to communicate when the inspection with occur and the inspector will communicate the results and any issues to the airport sponsor after each AWOS inspection. Significant AWOS issues should also be communicated to the Purchasing Agency as soon as possible.

The contractor shall maintain logs and reports in the entirety and maintained in strict compliance with the applicable rules and regulations established by the FAA and FCC. The contractor shall provide The State a report of scheduled maintenance activities including time spent on each site, the actions performed, and a report of any maintenance concerns requiring follow-up. The contractor shall provide reports of unscheduled maintenance activities customized to The State’s particular concerns and may include updates on the repairs or inspections completed during the month, parts used at each site, status on open repairs, and upcoming concerns with recommended actions. The State and the contractor can agree to the contents of the reports and the agreed upon reporting timeframe.

PARTS

The price of replacement parts is not included in the annual scheduled maintenance or unscheduled maintenance. The contractor will include the price parts in a repair proposal submitted to each airport sponsor, including how parts will be acquired.

UNSCHEDULED MAINTENACE, RESPONSE TIME AND REPAIR TIME

The When the contractor is alerted of a need for unscheduled maintenance by malfunctions flagged by the remote monitoring system or a call received from an airport manager, The State, FAA personnel or NWS forecasters, the response time and repair time guidelines are as follows:

The contractor shall provide an initial response within 24 hours that includes telephone support, email support, or remote maintenance and diagnostic activities. The contractor will provide the estimated timeline for the repair.

The contractor shall provide the repair time within 120 hours when outages are repairable through remote maintenance or by using available spare parts. The repair time when replacement parts are required, especially in the event of catastrophic failure, repairs will be made as quickly as possible given the availability of the required parts. If repair includes onsite activities, the contractor will contact the State and airport sponsor regarding the estimated repair time and prepare a repair proposal. Repairs of discovered or reported failures and restoration of service must not be delayed until the next scheduled visit unless approved by the State. The State and the airport sponsor shall be updated on a weekly basis regarding the status of repairs requiring multiple site visits, parts, equipment or material orders.

REPAIR PROPOSAL

The contractor shall submit a proposal to the State for approval, when a repair involves new or additional equipment, material, parts, or labor request which are not covered by the contract or by a current insurance policy prior to installation or ordering of equipment or materials or related labor. Repairs are to be performed in a timely manner in compliance with contract specification and a proposal and approved by the State. A repair proposal will include repair options, estimated time of repairs, cost of repairs, and parts acquisition options. The cost of repairs should be based a flat hourly rate to cover labor, travel and material expenses for all site visits to be completed on a time and materials basis.

CONNECTION OF AWOS OR ASOS SYSTEMS TO NADIN

NADIN connection for each AWOS system is included within this contract. The contractor will research requirements for the airport and AWOS/ASOS system, computer type, and internet service provider and also arrange a web address for the airport’s AWOS site for use as a community enhancement. Airports will be responsible for providing internet service to the airport AWOS terminal. The installation of the NDAIN connection will be considered successful when the airport weather information is accessible through flight planning web sites such as the NOAA’s Aviation Digital Data Service (ADDS) located at web site: http://aviationweather.gov/adds/

ADDITIONAL SITES

The State may connect additional airports on a case by case basis throughout the term of the contract. The State will notify the contractor of any new installations and the contractor will provide a proposal for review and approval.

BILLING INFORMATION

After delivery of services under contract, the Contractor must submit a correct invoice. Payment will be made after inspection and acceptance. Invoices must be addressed to the Purchasing Agency. All invoice and payment inquiries must be directed to the Purchasing Agency.

PURCHASING CARDS

State may make a payment using a government credit card. Contractor will accept a government credit card without passing the processing fees for the government credit card back to State.

PRICING FOR SERVICES

Pricing can be found under the contract attached to the state contract listing.

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