408329_Abstract.pdf

In te rn al

Solicitation 408329

HRSD Procurement Office Page 1 of 30

Solicitation 408329

Title Teledyne ISCO Model 5800 Refrigerated Sampler - VIP Due Date 18-SEP-2026 14:30:00 Award Date Not Specified

Time Zone Eastern Time

Responses shall only be accepted online through Hampton Roads Sanitation District 's (HRSD) Oracle ERP system "iSupplier Portal" by the due date and time specified. Late responses and other types of responses shall not be accepted.

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Solicitation 408329

HRSD Procurement Office Page 2 of 30

Table of Contents

1 Header Information

1.1 General Information

1.2 Collaboration Team

1.3 Terms

1.4 Requirements

1.5 Abstract and Forms - Solicitation Posting- DO NOT ADD AN ABSTRACT IF THIS IS A

CLOSED SOLICITATION

1.6 Attachments

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

3 Invited Suppliers rn al

Solicitation 408329

HRSD Procurement Office Page 3 of 30

1 Header Information

1.1 General Information

Title Teledyne ISCO Model 5800 Refrigerated Sampler - VIP

Description Contractor shall supply and deliver one (1) Teledyne ISCO Model 5800 Refrigerated Sampler in accordance with the requirements, line-item description, terms, and conditions. EQUALS SHALL NOT BE ACCEPTED.

Due Date 18-SEP-2026 14:30:00 Award Date Not Specified Purchaser Pankey, Shanna

Email spankey@hrsd.com Security Level Internal Private Operating Unit HRSD

Approval Status Approved Solicitation Style Standard Negotiation

1.2 Collaboration Team

Member Position Approver Access Task Target

Date Atienza, Stephanie Anne

Procurement Manager.Proc.000753

No Full

Austin, Terrel Latrice

Senior Procurement Business Partner.Proc.000717

No Full

Bittler, Robert Procurement Business Partner.Proc.000815

No Full

Conneen, Katelyn Senior Procurement Business Partner.Proc.000718

No Full

Dye, Mark Procurement Business Partner.Proc.000719

No Full

Geer, Caitlin Gray Senior Procurement Business Partner.Proc.000720

No Full

Johnson, Tamara K ProCard and Contract Administrator.Proc.00071

No Full

Jones, Kiara Admin Assistant.Proc.000828

No Full

Matthews, Lisa Ann Business Analyst.Business Intelligence Group.001100

No View Only

Murphy, Amy C Director of Procurement.Proc.000070

No Full

Pankey, Shanna Procurement Coordinator.Proc.000031

No Full

Sheehy, Katherine Admin Assistant.Proc.000032

No Full

Solano, Dominique- Venus Theresa (Dominique)

Procurement Manager.Proc.000715

Yes Full

Starowicz, Jaclyn Decastillia (Jackie)

Senior Business Analyst.Business Intelligence Group.001102

No View Only

1.3 Terms

Ship-To Address VIP Bill-To Address Accounts Payable rn al

Solicitation 408329

HRSD Procurement Office Page 4 of 30

4201 Powhatan Avenue Norfolk, VA 23508 United States

PO BOX 5915

Virginia Beach, VA 23471-0915 United States

Payment Terms Net 30 Carrier Best Way FOB Destination Freight Terms Freight Prepaid

1.4 Requirements

Display scoring criteria to Suppliers No Team Scoring enabled Yes

Bidders/Offerors Certification Maximum Score 0 By the submission of this online response, the Bidder/Offeror is duly authorized to bind the company and is familiar with all aspects of the bid/proposal and fully meets the requirements found in this solicitation.

Scoring None, Maximum Score 0, Knockout Score

Acceptable Values

Yes General Information

Maximum Score 0 Number of year's business has been in operation?

Value Type Numeric Value only Scoring None, Maximum Score 0, Knockout Score Number of Employees?

Value Type Numeric Value only Scoring None, Maximum Score 0, Knockout Score Number of year's experience providing/servicing same or similar goods/services?

Value Type Numeric Value only Scoring None, Maximum Score 0, Knockout Score Reference - 1

Maximum Score 0 1 - Name of Firm

Scoring None, Maximum Score 0, Knockout Score 1 - Address

Scoring None, Maximum Score 0, Knockout Score 1 - Contact Name

Scoring None, Maximum Score 0, Knockout Score 1 - Title

Scoring None, Maximum Score 0, Knockout Score 1 - Phone

Scoring None, Maximum Score 0, Knockout Score 1 - Email

Scoring None, Maximum Score 0, Knockout Score 1 - Describe the goods and/or services that were provided.

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Solicitation 408329

HRSD Procurement Office Page 5 of 30

Reference - 1 Maximum Score 0 Scoring None, Maximum Score 0, Knockout Score 1 - State the start and completion date of services provided.

Scoring None, Maximum Score 0, Knockout Score Reference - 2

Maximum Score 0 2 - Name of Firm

Scoring None, Maximum Score 0, Knockout Score 2 - Address

Scoring None, Maximum Score 0, Knockout Score 2 - Contact Name

Scoring None, Maximum Score 0, Knockout Score 2 - Title

Scoring None, Maximum Score 0, Knockout Score 2 - Phone

Scoring None, Maximum Score 0, Knockout Score 2 - Email

Scoring None, Maximum Score 0, Knockout Score 2 - Describe the goods and/or services that were provided.

Scoring None, Maximum Score 0, Knockout Score 2 - State the start and completion date of services provided.

Scoring None, Maximum Score 0, Knockout Score Reference - 3

Maximum Score 0 3 - Name of Firm

Scoring None, Maximum Score 0, Knockout Score 3 - Address

Scoring None, Maximum Score 0, Knockout Score 3 - Contact Name

Scoring None, Maximum Score 0, Knockout Score 3 - Phone

Scoring None, Maximum Score 0, Knockout Score 3 - Email

Scoring None, Maximum Score 0, Knockout Score 3 - Describe goods and/or services that were provided.

Scoring None, Maximum Score 0, Knockout Score 3 - State start and completion dates for services provided.

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Solicitation 408329

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Reference - 3 Maximum Score 0

Scoring None, Maximum Score 0, Knockout Score Reference - 4

Maximum Score 0 4 - Name of Firm

Scoring None, Maximum Score 0, Knockout Score 4 - Address

Scoring None, Maximum Score 0, Knockout Score 4 - Contact Name

Scoring None, Maximum Score 0, Knockout Score 4 - Title

Scoring None, Maximum Score 0, Knockout Score 4 - Phone

Scoring None, Maximum Score 0, Knockout Score 4 - Email

Scoring None, Maximum Score 0, Knockout Score 4 - Describe goods and/or services that were provided.

Scoring None, Maximum Score 0, Knockout Score 4 - State the start and completion date of services provided.

Scoring None, Maximum Score 0, Knockout Score Submittal Requirements

Maximum Score 0 Have you attached copies of your detailed product literature/documentation?

Scoring None, Maximum Score 0, Knockout Score

Acceptable Values

Yes No N/A

Have you attached a copy of your warranty statement?

Scoring None, Maximum Score 0, Knockout Score

Acceptable Values

Yes No N/A

1.5 Abstract and Forms - Solicitation Posting- DO NOT ADD AN ABSTRACT IF THIS IS A

CLOSED SOLICITATION.

Name Version Abstract 1 rn al

Solicitation 408329

HRSD Procurement Office Page 7 of 30

1.6 Attachments

Name Data Type Description Category Solicitation Viewing Instructions

Short Text In order to view this solicitation and all associated documents you must log into HRSD's Online Procurement System.

To Supplier rn al

Solicitation 408329

HRSD Procurement Office Page 8 of 30

2 Price Schedule

2.1 Line Information

Line Item, Rev Number of Units

Unit

1 Teledyne ISCO Model 5800 Refrigerated Sampler (115 VAC, 60 Hz).Includes control panel, refrigeration unit, distributor arm & two pump tubes.

1 Each

2 Freight costs, if applicable, must be bid as a firm fixed cost and shall be a NOT TO EXCEED amount. If you are not charging for freight, please enter $.01 for bid submission purposes only.

2.2 Line Details

2.2.1 Line 1 Teledyne ISCO Model 5800 Refrigerated Sampler (115 VAC, 60 Hz).Includes control panel, refrigeration unit, distributor arm & two pump tubes.

Line Type Goods Requisition 3270634 Need-By Date Not Specified NIGP Code

(CURRENCY_COD

E=USD)

Not Specified

Ship-To Address VIP 4201 Powhatan Avenue Norfolk, VA 23508 United States

Current Price (USD) Not Specified

2.2.2 Line 2 Freight costs, if applicable, must be bid as a firm fixed cost and shall be a NOT TO EXCEED amount. If you are not charging for freight, please enter $.01 for bid submission purposes only.

Line Type Dollar Based Services Requisition 3270634 Need-By Date Not Specified NIGP Code

(CURRENCY_COD

E=USD)

Not Specified

Ship-To Address VIP 4201 Powhatan Avenue Norfolk, VA 23508 United States

Current Price (USD) Not Specified rn al

Solicitation 408329

HRSD Procurement Office Page 9 of 30

3 Invited Suppliers Supplier Supplier Site Contact Additional Contact

Email Access

CLEARWATER

INC

General FRASER, JOHN Full

A LA

CONTRACTOR

INC

FIELDS,

ADELINA

Full

AB SCIEX LLC EDWARDS,

JUSTIN

Full

ADVANCED

ENVIRONMENTA

L

LABORATORIES,

INC

ROMERO, TODD Full

AGILENT

TECHNOLOGIES

INC

FOSTER,

GEORGANN

Full

AGS Scientific, Inc. Warning, Gene Full

AIRGAS INC DBA

AIRGAS USA LLC

MERRITT, DEREK Full

ALBERTUS

ENERGY INC

BOYD, JASON Full

AMERICAN

ANALYTICS, LLC

Havalias, George Full

AMETEK

ARIZONA

INSTRUMENT

LLC

CASTRO, JEFF Full

AQUATIC

BIOSYSTEMS INC

KELLMAN,

SCOTT

Full

ARES

DISTRIBUTION

LLC

CHARPENTIER,

JESSICA

Full

ATLANTIC

TECHNOLOGY

GROUP

JENKINS, DAVE Full

AquaPhoenix Scientific

MCANELLY,

RYAN

Full

BATTELLE

MEMORIAL

INSTITUTE

THORN,

JONATHAN

Full

BBP SALES LLC HARING, BEN Full

BIO-CARE, INC. KORNHAUS,

BRYAN

Full

BIOMERIEUX COOGAN,

CHRISTIAN

Full

BIOTAGE LLC BO, Mr. KIM SAN Full

BLUEINGREEN

LLC

ROSS, PRESTON Full

BUREAU

VERITAS

CANADA INC

POLLEN,

STEPHANIE

Full

CAROLINA

BIOLOGICAL

SUPPLY

COMPANY

STANFIELD, Ms.

ELIZABETH

Full

CEC CONTROLS BRINK, CRAIG Full rn al

Solicitation 408329

HRSD Procurement Office Page 10 of 30

Supplier Supplier Site Contact Additional Contact Email

Access

COMPANY INC.

COLE PARMER

INSTRUMENT

COMPANY DBA

DAVIS

INSTRUMENTS

ROTFELD, JAMES Full

COMPASS

RESOURCES, LLC

CONLEY, PETE Full

CONCIERGE

CLEANING AND

ORGANIZATION

LLC

Faulcon, Mr. Tione Full

Catalyst Air Management, Inc.

PATEL, AMISHA Full

DAI SCIENTIFIC

EQUIPMENT

steiner, jamie Full

DAVID V. REVAY

DBA REVAY

COATING

CONSULTANTS,

INC.

REVAY, DAVID Full

DOVE MEDICAL

SUPPLY

TAYLOR, JOSH Full

EMD MILLIPORE

CORPORATION

FOPIANO, JILL Full

EUROFINS

ENVIRONMENT

TESTING

AMERICA

HOLDINGS, INC

DBA EUROFINS

LANCASTER

LABORATORIES

ENVIRONMENT

TESTING, LLC

BODNAR,

SAMANTHA

Full

FILTER

TECHNOLOGIES

DBA FILTER

PROCESS &

SUPPLY

TEAM, SALES Full

GETINGE USA

SALES, LLC

ABREU, JUNOT Full

GILSON INC VINUEZA,

SHARON

Full

GOVERNMENT

SCIENTIFIC

SOURCE INC

SCI,

GOVERNMENT

Full

Geneva Scientific

LLC

Urlakis, John Full

HI-TEK

ENVIRONMENTA

L LLC DBA

STERLING

LABS/STAT

ANALYSIS

BROWN, JUSTIN Full

HORIZON

TECHNOLOGY

BELMONT, Mrs.

JUSTINE

Full rn al

Solicitation 408329

HRSD Procurement Office Page 11 of 30

Supplier Supplier Site Contact Additional Contact Email

Access

INC

INTERBORO

PACKAGING

CORP

BANDA, BLIMY Full

KAS HOLDINGS

DBA KATAHDIN

ANALYTICAL

SERVICES LLC

FLANDERS, MIKE Full

LABREPCO, LLC GOW, JESSICA Full

LANCER SALES

USA INC

SALES, LANCER Full

MANSCI INC GOTWAY,

AARON

Full

MCHALE &

ASSOCIATES INC.

DICKERSON,

MIKE

Full

MCMASTER

CARR SUPPLY

COMPANY

DEPARTMENT,

SALES

Full

METTLER-

TOLEDO,

INTERNATIONAL

INC. DBA

METTLER-

TOLEDO RAININ

LLC

BENAVIDES,

MAGDA

Full

MICROHUB

INTERNATIONAL

LLC

DONG, NANCY Full

MOLDPRO INC. SOUTHGATE,

CHIP

Full

MONTROSE

ENVIRONMENTA

L GROUP, INC

DBA ENTHALPY

ANALYTICAL,

LLC

CHRISTMANN,

JENNIFER

Full

COLONIAL

SCIENTIFIC INC

BARNETT,

DILLON

Full

FIALAB

INSTRUMENTS

INC.

SUMMERS,

BRENT

Full

FISHER

SCIENTIFIC

COMPANY LLC

ORDERS, FS Full

HACH COMPANY

DBA ELE

INTERNATIONAL

, OTT

HYDROMET,

ENVIRONMENTA

L TEST SYSTEMS,

SEABIRD

COASTAL,

SIGMA MARSH

BIDS, HACH Full

Mid-Atlantic Laboratories

CREECH, TIM Full

NETA MACY, ELAINE Full rn al

Solicitation 408329

HRSD Procurement Office Page 12 of 30

Supplier Supplier Site Contact Additional Contact Email

Access

SCIENTIFIC INC

PACE

ANALYTICAL

SERVICES

CLARK, JASON Full

PACIFIC STAR

CORPORATION

Delgado, Angelica Full

PARAGON

INTEGRATED

SERVICES

GROUP, LLC

MAPLE, SHEA Full

PINA M INC DBA

PINA SOLUTIONS

Coria, Ms. Maria Full

PS ANALYTICAL

INC

Coates, Mr. Jim Full rn al

Solicitation 408329

HRSD Page 13 of 30

Terms and Conditions

Table of Contents

Terms and Conditions

I. PURPOSE

A. Purpose

II. SCOPE OF WORK/DESCRIPTION OF ITEMS

A. Scope of Work/Description of Items

III. PRE-BID CONFERENCE/INSPECTION OF JOBSITE

A. Pre-Bid conference/Inspection of Jobsite

IV. SOLICITATION INSTRUCTIONS

A. Instructions to Bidders B. Solicitation Inquiries C. Submittal of Responses D. Technical Assistance E. Receipt and Opening of Solicitations

V. GENERAL TERMS AND CONDITIONS

A. Announcement of Award B. Anti-Discrimination C. Anti-Trust D. Applicable Law and Courts E. Assignment of Contract F. Authorization to Transact Business in Virginia G. Availability of Funds H. Changes I. Clarification of Terms J. Contract Documents K. Debarment Status L. Default M. Discounts N. Disputes O. Drug-Free Workplace P. Ethics in Public Contracting Q. Faith-based Organizations R. Forced or Indentured Child Labor S. HRSD Procurement Policy T. Immigration Reform and Control Act of 1986 U. Indemnification V. Informality W. Invoices/Payment X. Mandatory Use of HRSD Form and Terms and Conditions Y. Minority Owned Businesses Subcontracting and Reporting Z. Non-Publicity AA. Precedence of Terms AB. Qualifications of Bidders/Offerors AC. Taxes rn al

Solicitation 408329

HRSD Page 14 of 30

AD. Testing/Inspection AE. Title VI Civil Rights Obligations AF. Virginia's Freedom of Information Act (FOIA) AG. Withdrawal or Modification of Responses Prior to Due Date

VI. SPECIAL TERMS AND CONDITIONS

A. Award of Contract B. Bid Acceptance Period C. Bid Prices D. Definitions E. Delivery, Transportation, and Packaging F. Errors in Bids G. Federally Imposed Tariffs H. Laws and Regulations I. Maintenance Manuals J. Negotiation with the Lowest Bidder K. New Equipment L. Ordering Options M. Preparation and Submission of Bids N. Product Information O. Quantities P. References Q. Replacement Parts R. Silence of Specifications S. Use of Contract by Other Public Bodies T. Warranty U. Proprietary Purchase

VII. METHOD OF PAYMENT

A. Method of Payment

VIII. PRICING

A. Pricing rn al

Solicitation 408329

HRSD Page 15 of 30

Terms and Conditions

I. PURPOSE

A. Purpose

The purpose of this Request for Quote, RFQ # 408329, is to solicit sealed bids to establish a contract through competitive bidding for the purchase of one (1) Teledyne ISCO Model 5800 Refrigerated Sampler for HRSD.

II. SCOPE OF WORK/DESCRIPTION OF ITEMS

A. Scope of Work/Description of Items

The successful Contractor shall furnish and deliver one (1) Teledyne ISCO Model 5800 Refrigerated Sampler for the Virginia Initiative Plant located at 4201 Powhatan Avenue, Norfolk, VA 23508.

III. PRE-BID CONFERENCE/INSPECTION OF JOBSITE

A. Pre-Bid conference/Inspection of Jobsite

A pre-bid conference/inspection of job site is not a requirement for this Request for Quote.

IV. SOLICITATION INSTRUCTIONS

A. Instructions to Bidders

This is an HRSD Request for Quote solicitation for quotes to establish a contract through competitive bidding for the requested goods/services. THIS IS NOT AN ORDER.

B. Solicitation Inquiries

Please direct all questions concerning this solicitation to the HRSD Procurement Office Purchaser indicated in the solicitation. Direct contact with HRSD departments, other than the Procurement Office, concerning this solicitation is prohibited. HRSD disclaims any responsibility for documents distributed by other parties. Any changes to this solicitation shall be issued from HRSD's Procurement Office through HRSD's Online Oracle ERP system.

C. Submittal of Responses

HRSD only accepts responses submitted online through HRSD's Online Oracle ERP system. Failure to submit a response through HRSD's Online Oracle ERP system will be rejected by HRSD. It is the responsibility of the Bidder to assure that their response is submitted in HRSD's Online Oracle ERP system prior to the due date and rn al

Solicitation 408329

HRSD Page 16 of 30 time. All times listed in the HRSD solicitation are Eastern Standard Times. Late responses shall not be accepted.

HRSD shall not be responsible for late or lost responses due to an improper online submittal by Bidder.

D. Technical Assistance

If you experience difficulties logging into your account or using HRSD's Oracle ERP system, please contact the help desk at erphelp@hrsd.com for assistance.

E. Receipt and Opening of Solicitations

Online responses received will be opened at the HRSD Department of Finance Procurement Office, 1434 Air Rail Ave., Virginia Beach, VA 23455 at the time stated in the solicitation. For Request for Quote and Invitation for Bid, Bidders' names and prices will be made public for the information of Bidders and others interested who may be present either in person or by representative. For Request for Proposal and Request for Technical Proposals, only the Offerors' names shall be made public. The official or agent of HRSD, whose duty it is to open them, will decide when the specified time has arrived. No responsibility will be attached to any official or agent for the premature opening of a response not properly submitted. No decisions relating to an award of a contract shall be made at the solicitation opening.

V. GENERAL TERMS AND CONDITIONS

A. Announcement of Award

Upon the award or the announcement of the decision to award a contract as a result of this solicitation, results will be available on HRSD'S web site (https://erpprodext.hrsd.com:4443).You must log in to the system to view this information otherwise you can find a list of all awards located on HRSD's website under Procurement Public Notices at https://www.hrsd.com/bids-and-rfps.

B. Anti-Discrimination

By submitting your response, Bidders/Offerors certify to HRSD that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with HRSD to account for the use of the funds provided; however, if the faith-based organization segregates HRSD funds into separate accounts, only the accounts and programs funded with HRSD funds shall be subject to audit by HRSD. (Code of Virginia, § 2.2- 4343.1E).

In every contract over $10,000 the provisions in 1. and 2. below apply:

mailto:erphelp@hrsd.com https://erpprodext.hrsd.com:4443 https://www.hrsd.com/bids-and-rfps rn al

Solicitation 408329

HRSD Page 17 of 30

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, status as military family, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. If the contractor employs more than five employees, the contractor shall (i) provide annual training on the contractor's sexual harassment policy to all supervisors and employees providing services at HRSD and (ii) post the contractor's sexual harassment policy in (a) a conspicuous public place in each building located in the Commonwealth that the contractor owns or leases for business purposes and (b) the contractor's employee handbook.

e. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor violates one of these provisions, HRSD may terminate the affected part of this contract for breach, or at its option, the whole contract. Violation of one of these provisions may also result in debarment from State contracting regardless of whether the specific contract is terminated.

f. In accordance with Executive Order 61 (2017), a prohibition on discrimination by the contractor, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, disability, or veteran status, is hereby incorporated in this contract.

2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or supplier.

C. Anti-Trust

By entering into a contract, the Contractor conveys, sells, assigns, and transfers to HRSD all rights, title and interest in and to all causes of the action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by HRSD under said contract.

D. Applicable Law and Courts

This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto shall be brought in the circuit courts of the Commonwealth. HRSD and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute rn al

Solicitation 408329

HRSD Page 18 of 30

Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). The contractor shall comply with all applicable federal, state and local laws, rules and regulations.

E. Assignment of Contract

The Contractor may not assign, in whole or in part, the Contract or its rights, duties, obligations, or responsibilities hereunder without the prior written consent of HRSD, which consent may be withheld at the sole and absolute discretion of HRSD. For the purposes of the Contract, the term "assign" shall include, but shall not be limited to, the sale, gift, assignment, pledge, or other transfer of any ownership interest in the Contractor provided, however, that the term shall not apply to the sale or other transfer of stock of a publicly traded company. Any assignment consented to by HRSD shall be evidenced by a written assignment agreement executed by the Contractor and its assignee in which the assignee agrees to be legally bound by all the terms and conditions of the Contract and to assume the duties, obligations, and responsibilities being assigned.

F. Authorization to Transact Business in Virginia

By submitting a response to HRSD a contractor organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described above that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.

G. Availability of Funds

It is understood and agreed between the parties herein that HRSD shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

H. Changes

By written notice to the Contractor, HRSD may from time to time make changes, within the general scope of the contract, in the goods or services to be provided by the Contractor, the method of shipment or packing, or the place of delivery or the place of performance. The Contractor shall promptly comply with the notice and shall make all subsequent shipments of goods and performance of services in conformity to the notice. If any such change causes an increase or decrease in the Contractor's cost of performance or the time required for performance, an equitable adjustment in the contract price and/or the time allowed for performance of the contract shall be negotiated and the contract modified accordingly by written supplemental agreement. Any claim by the Contractor for adjustment under this clause must be asserted by written notice to the purchasing agent within (30) days from the date of receipt by the Contractor of the change notice. If the parties fail to agree to an adjustment, the question of an increase or decrease in the contract price or time allowed for performance shall be resolved in accordance with the procedures for resolving disputes provided by the disputes clause of the contract. Neither the existence of a claim, a dispute, submission of the dispute to HRSD resolution process, rn al

Solicitation 408329

HRSD Page 19 of 30 litigation or any portion of this provision or changes shall excuse the Contractor from promptly proceeding with performance of the contract as changed by the notice.

I. Clarification of Terms

It shall be the responsibility of the Bidders/Offerors to examine the entire contents of the solicitation. If any prospective Bidder/Offeror has questions about the specifications or other solicitation documents, the prospective Bidder/Offeror should contact the Procurement Official whose name appears on the face of the solicitation prior to the due date. Any revisions to the solicitation will be made only by an amendment issued by the Procurement Office.

J. Contract Documents

The Contract entered into by the parties shall consist of the online submittal by the Contractor through HRSD's online procurement system, HRSD's Purchase Order, General and Special Terms and Conditions, the Specifications with drawings, if any, including all modifications thereof, all of which shall be referred to collectively as the Contract Documents.

Bidders are advised that HRSD does not sign standard contract forms which may be used by the Bidder. Your online submittal certifies the Bidder is an agent or officer authorized to bind the company to the terms and conditions of this solicitation.

K. Debarment Status

By submitting their response, Bidders/Offerors certify that they are not currently debarred by HRSD or the Commonwealth of Virginia from submitting responses on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

L. Default

In case of failure to deliver goods or services in accordance with the contract terms and conditions, HRSD, after due oral and written notice, may procure them from other sources and hold the Contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies, which HRSD may have.

M. Discounts

Payment discounts shall be considered at time of payment but will not be an award factor.

N. Disputes

Contractual claims, whether for money or other relief, shall be submitted in writing to the issuing procurement rn al

Solicitation 408329

HRSD Page 20 of 30 office no later than sixty (60) days after final payment; however, written notice of the contractor's intention to file such claim shall have been given at the time of the occurrence of beginning of the work upon which the claim is based. Nothing herein shall preclude a contractor from requiring submission of an invoice for final payment within a certain time after completion and acceptance of the work or acceptance of the goods. Pending claims shall not delay payment of amounts agreed due in the final payments (Code of Virginia). A contractor may not institute legal action prior to receipt of the procurement office's decision on the claim, unless that office fails to render such decision within thirty (30) days. The decision of the procurement office shall be final and conclusive unless the contractor, within six months of the date of the final decision on the claim, institutes legal action as provided in the Code of Virginia.

O. Drug-Free Workplace

During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and

(iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or contractor.

P. Ethics in Public Contracting

By submitting their response, all Bidders/Offerors certify that their responses are made without collusion or fraud and that they have not offered or received any kickbacks or inducement from any other Bidder/Offeror, supplier, manufacturer or subcontractor in connection with their solicitation/proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.

Q. Faith-based Organizations

HRSD does not and shall not discriminate against faith-based organizations.

R. Forced or Indentured Child Labor

During the performance of this contract the use of forced or indentured child labor is prohibited. Any Prime Contractor shall include such prohibition in every subcontract that exceeds $10,000 and shall be binding upon each subcontractor or supplier.

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HRSD Page 21 of 30 or service and for which such person does not offer himself voluntarily or performed by any person younger than 18 years of age pursuant to a contract the enforcement of which can be accomplished by process or penalties.

S. HRSD Procurement Policy

This solicitation is subject to the provisions of HRSD's Procurement Policy, and any revisions thereto, which are hereby incorporated into this contract in their entirety. The policy is available at https://www.hrsd.com/sites/default/files/assets/Documents/pdfs/CommissionPolicies/ProcurementPolicy2025.pd f

T. Immigration Reform and Control Act of 1986

By submitting their response, Bidders/Offerors certify that they do not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform and Control Act of 1986.

U. Indemnification

Contractor agrees to indemnify, defend and hold harmless HRSD, its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by the Contractor/any services of any kind or nature furnished by the Contractor, provided that such liability is not attributable to the sole negligence of the using agency or to failure of the using agency to use the materials, goods, or equipment in the manner already and permanently described by the Contractor on the materials, goods, or equipment delivered.

V. Informality

HRSD reserves the right to waive informalities. Informality is a minor defect or variation of a solicitation or proposal from the exact requirements of the request, which does not affect the price, quality, and quantity or delivery schedule for the goods, services or construction being procured. The Director of Procurement's decision shall be final.

W. Invoices/Payment

1. To Prime Contractor:

a. Invoices for items ordered, delivered and accepted shall be submitted by the Contractor directly to HRSD per the "Method of Payment" section of the solicitation. All invoices shall show the HRSD contract number and or purchase order number; social security number (for individual contractors) or the federal employer identification number (for proprietorships, partnerships, and corporations).

b. Any payment terms requiring payment in less than thirty (30) days will be regarded as requiring payment thirty (30) days after invoice or delivery, whichever occurs last. This shall https://www.hrsd.com/sites/default/files/assets/Documents/pdfs/CommissionPolicies/ProcurementPolicy2025.pdf https://www.hrsd.com/sites/default/files/assets/Documents/pdfs/CommissionPolicies/ProcurementPolicy2025.pdf rn al

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c. All goods or services provided under this contract shall be billed by the Contractor at the contract price.

d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail.

2. To Subcontractors:

a. A Contractor awarded a contract under this solicitation is hereby obligated:

i. To pay the subcontractor(s) within seven (7) days of the Contractor's receipt of payment from HRSD for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or ii.To notify the HRSD Procurement Office and the subcontractor(s), in writing, of the Contractor's intention to withhold payment and the reason. Notification to be made within seven (7) days of the Contractor's receipt of payment from HRSD.

b. The Contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the Contractor that remain unpaid seven (7) days following receipt of payment from HRSD, except for amounts withheld as stated in section (2) above. The date of mailing of any payment by U.S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier Contractor performing under the primary contract. A Contractor's obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of HRSD.

X. Mandatory Use of HRSD Form and Terms and Conditions

Modification of or additions to any portion of the solicitation may be cause for rejection of the response;

however, HRSD reserves the right to decide on a case by case basis, in its sole discretion, whether or not to reject a response as non-responsive.

Y. Minority Owned Businesses Subcontracting and Reporting

Where it is practical for any portion of the awarded contract to be subcontracted to other suppliers, the Contractor is encouraged to offer such business to minority businesses. Names of such firms may be available from the Procurement Officer. When such business has been subcontracted to these firms and upon completion of the contract, the Contractor agrees to furnish the Procurement Office the following information: name of firm, phone number, total dollar amount subcontracted and type of product/service provided.

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Neither the Supplier/Consultant, nor any of its employees or agents shall use HRSD's name, logo, or site photographs in any format for any personal or professional marketing or public relations material or social media use without prior review and approval from HRSD's Chief Communication Officer. These materials include, but are not limited to, advertisements, news releases, published articles, customer lists, advertorials or any other promotional purposes.

AA. Precedence of Terms

Paragraphs B-D, J, O-Q, T-U of these General Terms and Conditions shall apply in all instances. In the event there is a conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.

AB. Qualifications of Bidders/Offerors

HRSD may make such reasonable investigations as deemed proper and necessary to determine the ability of the Bidder/Offeror to perform the services/furnish the goods and the Bidder/Offeror shall furnish to HRSD all such information and data for this purpose as may be requested. HRSD reserves the right to inspect Bidder's/Offeror's physical facilities prior to award to satisfy questions regarding the Bidder's/Offeror's capabilities. HRSD further reserves the right to reject any response if the evidence submitted by, or investigations of such Bidder/Offeror fails to satisfy HRSD that such Bidder/Offeror is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

AC. Taxes

Sales to HRSD are normally exempt from state sales tax. State sales and use tax certificates of exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall be free of federal excise and transportation taxes. HRSD's excise tax exemption registration number is 10-546001749-001.

AD. Testing/Inspection

HRSD reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications.

AE. Title VI Civil Rights Obligations

HRSD, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, hereby notifies all Bidders/Offerors that it will affirmatively ensure that for any contract entered into pursuant to this solicitation, disadvantaged business enterprises will be afforded full and fair opportunity to submit a response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

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(hereinafter referred to as the "contractor") agrees that the contractor will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities.

During the performance of this contract, the contractor agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

AF. Virginia's Freedom of Information Act (FOIA)

Any resulting agreement is governed by and subject to the Commonwealth of Virginia's Freedom of

Information Act (FOIA). All pricing information, consistent with the public interest and the underlying policy of the Commonwealth of Virginia, is open to the inspection of any qualified requestor and cannot be designated as confidential, proprietary or trade secret to avoid disclosure. Pricing information is also shared on a need-to-know basis both within HRSD and its affiliates and consultants for purposes of operational review, transaction management, contract compliance & monitoring, benchmarking, and performance improvement. Attempts to prevent disclosure of pricing information by designating it as confidential, proprietary or trade rn al

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HRSD Page 25 of 30 secret will be ignored. In addition, any non-price information considered by a firm to be proprietary or to constitute trade secret(s) is also subject to disclosure under FOIA, except that information provided by Selected Firm that constitutes proprietary information or trade secret(s), other than pricing information, may be exempted from disclosure if Selected Firm invokes the protections of Virginia Code Section 2.2-4342(F) in writing and follows its stated requirements prior to or upon submission of the information for which Selected Firm is seeking protection.

AG. Withdrawal or Modification of Responses Prior to Due Date

Response may be withdrawn or modified by logging into HRSD's online Oracle ERP system prior to the time fixed for bid receipt. If you experience difficulties logging into your account, please contact the help desk at erphelp@hrsd.com.

VI. SPECIAL TERMS AND CONDITIONS

A. Award of Contract

Awards are made to the lowest responsive and responsible Bidder. Evaluation will be based on net prices. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. HRSD reserves the right to reject any and all bids in whole or in part, to waive informality, and to delete items prior to making an award.

HRSD reserves the right to make a separate award of each item, a group of items or all items, and to make an award either in whole or in part, whichever is deemed in the best interest HRSD.

B. Bid Acceptance Period

Any bid in response to this solicitation shall be valid for thirty (30) days. At the end of the thirty (30)-day period the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

C. Bid Prices

Bid shall be in the form of a firm unit price for each item during the contract period. All pricing shall include all delivery charges and shipping terms shall be F.O.B. Destination, freight prepaid, (Bidder pays and bears all freight charges and owns goods in transit). Any other special charges, fees, or special taxes shall be shown separate from the bid price.

D. Definitions

The term "HRSD" as used herein, shall mean the Hampton Roads Sanitation District.

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The term "Contractor" means the person, firm or corporation named as such in the contract and includes the plural number and the feminine gender when such are named in the contract as the Contractor.

The term "Subcontractor" means only those having a direct contract with the Contractor and it includes one who furnishes material work to a special design but does not include one who merely furnishes material not so worked.

E. Delivery, Transportation, and Packaging

Note delivery required, and in quoting, insure you indicate an accurate delivery date. All prices are to be F.O.B.

destination, as indicated. Additions for packing or inside delivery must be shown on this quotation unless otherwise agreed upon. By submitting their bids/proposals, Bidders/Offerors certify and warrant that the price bid/proposed for F.O.B. destination includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging, packing and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order number, commodity description, and quantity.

F. Errors in Bids

A bidder may withdraw his bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

G. Federally Imposed Tariffs

In the event that the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a "tariff"), on an imported good that results in an increase in contractor's costs to a level that renders performance under the Agreement impracticable, HRSD shall have the sole discretion to agree or disagree to an increase to the purchase price for the affected goods.

Prior to HRSD agreeing to a price increase pursuant to this Section, the contractor must provide HRSD the following documentation, all of which must be satisfactory to HRSD:

• evidence demonstrating: (i) the unit price paid by contractor as of the date of award for the good or raw material used to furnish the goods to HRSD under this Agreement, (ii) the applicability of the tariff to the specific good or raw material, and (iii) contractor's payment of the increased import duty or tariff (either directly or through an increase to the cost paid for the good or raw material). The evidence submitted shall be sufficient in detail and content to allow HRSD to verify that the tariff is the cause of the price change.

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• a certification signed by contractor that it has made all reasonable efforts to obtain the good or the raw materials comprising the good procured by HRSD at a lower cost from a different source located outside of the country against which the tariff has been imposed.

• a certification signed by contractor that the documentation, statements, and any other evidence it submits in support of its request for a price increase under this Section are true and correct, and that the contractor would otherwise be unable to perform under this Agreement without such price increase.

• as requested by HRSD, written instructions authorizing HRSD to request additional documentation from individuals or entities that provide the good or the raw materials to verify the information submitted by contractor.

If HRSD agrees to a price increase pursuant to this Section, the parties further agree to add the following terms to this Agreement:

• During the Term and for five (5) years after the termination of this Agreement, contractor shall retain, and HRSD and its authorized representatives shall have the right to audit, examine, and make copies of, all of contractors books, accounts, and other records related to this Agreement and contractor's costs for providing goods to HRSD, including, but not limited to those kept by the contractor's agents, assigns, successors, and subcontractors.

• Notwithstanding anything to the contrary in this Agreement, HRSD shall have the right to terminate this Agreement for HRSD's convenience upon 15 days' written notice to contractor.

• In the event the import duty or tariff is repealed or reduced prior to termination of this Agreement, the increase in HRSD's contract price shall be reduced by the same amount and adjusted accordingly.

• Any material misrepresentation of fact by contractor relating in any way to HRSD's payment of additional sums due to tariffs shall be fraud against our rate payers of the Commonwealth of Virginia and subject contractor to the maximum damages permitted by the Virginia Governmental Frauds Act.

H. Laws and Regulations

The Contractor shall give all notices and comply with all laws, ordinances, regulations and lawful orders of any public authority bearing on the performance of the work.

This contract and all other contracts and subcontracts are subject to the provisions of…