4-15BNAS23R00000003 - Evaluation Criteria (Camera and Fiber).pdf

Evaluation Criteria Camera Reform Act (CRA) 2023

Federal Bureau of Prisons (BOP)

The Bureau will evaluate each proposals received using the evaluation criteria that represents best value. In determining best value, the Bureau will consider among other factors such as technical, past performance, and price. Evaluations will note the strengths, deficiencies, weaknesses (to include significant weaknesses) and risks of each proposal, in a summary format with supporting narrative.

Definitions:

• Strength is an aspect of the proposal that increases the likelihood of successful contract performance.

• Deficiency is a material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

• A weakness is a flaw in the proposal that increases the risk of unsuccessful contract performance. A “significant weakness” in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

• A Risk is a potential to cause disruption of schedule, increased cost or degradation of performance.

The Bureau will consider among other factors, the following:

1. Technical – Evaluation Panel

2. Past Performance – Evaluation Panel

3. Price – Contracting Staff

NON-PRICED FACTORS:

I. TECHNICAL

The Government will assess the contractor’s ability to meet the following requirements on an Acceptable/Unacceptable basis. In evaluating the technical requirements, the BOP shall consider how current and the relevance of the information as well as the source.

• The offeror must be Authorize Reseller of the item and services.

• All installers/ technicians shall be certified by the manufacturer to install, program, and test the new Fiber and Camera installation.

• The offeror must have five (5) years’ experience of installation of Fiber and approved Cameras along with the Video Management Systems used BOP wide.

NON-PRICED FACTORS:

Factor 1: – Technical Requirements I. Sub-Factor A - Capabilities and Software/Hardware Features (addressed in the SOW)

The vendor’s proposal addresses the capabilities required, including:

CONTRACT REQUIREMENTS

The offeror shall sufficiently demonstrate the ability to meet the following requirements of the Statement of Work (SOW)?

1. The offeror shall provide documentation that they are certified Installer of Single Mode Fiber (SMF).

2. The offeror shall provide documentation and specific technical information that NEC, BICSI and/or EIA/TIA ITS Technician technical standards are being utilized during all work.

3. The offeror shall provide documentation that they have experience providing fiber test to industry standards based on TIA/EIA and IEC Fiber testing.

4. The offeror shall provide documentation they are qualified to perform both Inside Site Surveys (ISS) and Outside Site Surveys (OSS).

5. The offeror shall provide past performance and documentation that they can design detailed fiber solutions and fiber specs to reflect National Electrical Code (NEC) and provide to the BOP.

6. The offeror shall provide documentation of their ability to provide technical assistance for the installation of required cameras as stated in the Scope of Work (SOW).

7. The offeror shall provide documentation of its ability to provide configuration support for camaras and installation of Video Management System (VMS)equipment.

8. The offeror shall provide documentation outlining their abilities at providing troubleshooting analysis and diagnostic research when it comes to SMF and camera installation.

9. The offeror shall provide documentation outlining their abilities at providing application support.

10. The offeror shall outline their abilities at providing adequate survey, design, and installation of SMF across the United States.

11. The offeror shall outline their abilities at tracking and inventorying materials along with scheduling logistical support.

12. The offeror shall provide documentation of the contractor’s ability to provide a nationwide ability to perform the support needed on a timely basis.

13. The offeror shall provide documentation that the contractor can provide both Conceptual drawings and as-builts in Cad format.

14. Warranty:

The offeror shall provide documentation and warranty information to the items and services as outlined in the

SOW.

Sub-Factor B - Special Security and Clearance Requirements (Addressed in the SOW)

The offeror shall sufficiently demonstrate the ability to meet the following requirements of the Statement of Work (SOW)?

1. The offeror shall provide documentation that the contractor is willing and able to comply with the critical-sensitive full field investigation (BI) and/or the non-critical sensitive limited background investigation (LBI) for site inspectors.

Sub-Factor C – Payment and Invoicing (addressed in the SOW)

1. The offeror shall acknowledge acceptance of all terms included in this section of the SOW.

II. PAST PERFORMANCE

Recent and relevant past performance will be evaluated on its performance under existing and prior contracts for similar services, with an emphasis on the similarity of the Offeror’s experience to the Request for Proposal (RFP). The purpose of Past Performance is to allow the government to review the Offerors recent and historical probability of meeting the solicitation requirements.

An Offeror’s past performance information shall include three

(3) of the contractor’s most recent contracts occurring during the past five (5) years which are similar and relevant in nature to the services required in the Statement of Work. Contracts listed may include those entered into with the Federal Government, agencies of state and local government, and commercial entities. The Government may consider efforts performed by the offeror for agencies of the federal, state, or local governments and commercial customers as potentially relevant to the Past Performance evaluation. Past Performance shall be submitted electronically to Sylvia Perine-Fonteno at sperinefonteno@bop.gov and cc: Paul Brown at P4Brown@bop.gov.

The subject line of the email must state “15BNAS23R00000003(Camera & Fiber) Past Performance-(Company Name).”

Offerors should not provide general information on their performance on the identified contracts. General performance information MUST be obtained from the references on the Past Performance Questionnaire and submitted along with the contractor’s proposal.

Offerors without a record of relevant company past performance or for whom information on Past Performance is not available will not be evaluated favorably or unfavorably on Past Performance. References other than those identified by the offeror may be contacted. Information utilized may be obtained from the references listed in the proposal, other customers known to the Government or of whom it becomes aware, and any others who may have useful and relevant information (i.e., Past mailto:sperinefonteno@bop.gov mailto:P4Brown@bop.gov

Performance Information Retrieval System (PPIRS), System for Award Management (SAM), Federal Awardee Performance & Integrity Information System (FAPIIS), and internet). Past performance problems may have an adverse effect on the past performance evaluation.

III. PRICE

Award will be based on technical and past performance, when combined, are substantially greater than price. The proposed offer shall be responsive and a responsible offeror. By submission of its offer, the offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offers, with satisfactory past performance, shall be treated equally except for their prices. Failure to meet a requirement may result in a quote being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. The Government intends to select ONE contractor for award of this effort.