2-15BNAS23R00000003 - Proposal Instructions (Camera and Fiber).pdf

PROPOSAL PREPARATION INSTRUCTIONS

Proposals are expected to conform to and be prepared in accordance with FAR 52.212-1, Instructions to Offerors— Commercial Items. To aid in evaluation, proposals shall be clearly and concisely written as well as neat, indexed (cross-indexed as appropriate) and logically assembled.

Proposals shall be clearly marked with the following statement, “SOURCE SELECTION INFORMATION SEE FAR 3.104.”

All proposals shall be appropriately numbered and identified with the name of the offeror, date, and Request for Proposal (RFP) number to the extent practicable.

Addendums to 52.212-1

The overall arrangement of the proposal shall be as follows:

Since the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The overall proposal shall consist of two (2) separate volumes, individually entitled as stated below. The required quantity of each volume is shown below. Each volume shall be numbered sequentially.

Each volume shall be its own separate and individual attachment submitted with the proposal.

Paper offers will not be accepted, and proposals shall be organized in 2 volumes labeled:

VOLUME #1 PRICE PROPOSAL, AND PAST PERFORMANCE:

• This is consisting of the actual offer to enter a contract to perform the desired work. It also includes required representations, certifications, other statements of the offeror and any other administrative information.

• Format and content- Volume #1 shall include the following documents in the order listed below:

• On letterhead or business stationary, the following information is required:

o The solicitation number;

o The name, address, and telephone number of the offeror including contractor’s DUNS number;

o Acknowledge of Solicitation Amendments, if any;

o Since the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

o Pricing Schedules - Contract Pricing - Contract pricing shall be per unit of each CLIN identified in the Schedule of Items. Contract pricing shall include all charges to the Government (e.g. overheard, profit, shipping, training, etc.).

o Past Performance Questionnaire

VOLUME #2 TECHNICAL PROPOSAL:

• Sub-factor A, B, and C - Written technical proposal. This written proposal shall contain the following: (DUE NO LATER

THAN PROPOSAL DUE DATE)

o Technical specifications addressing all requirements in the statement of work (SOW) and Evaluation Criteria.

o Offeror's technical proposal/quote should be prepared simply and economically, providing a straightforward of what it is the offeror will do to satisfy the requirements of the RFP.

o Offeror shall not include pricing in the volume #2 technical proposals/quotes.

ADDITIONAL INSTRUCTIONS

• Offerors who fail to furnish or follow any of the instructions may be excluded from consideration.

• It is the Offeror’s sole responsibility to ensure their offers are received timely and pdf files are accessible, legible, and each individual file shall not exceed 12Mb size.

• All proposals shall be clear, legible, and conform to the following requirements: Times New Roman at a font size of 12 points with a twenty (20) page limit. Offers shall notate pages which contain confidential/proprietary information.

• Proposal pricing shall remain valid for 90 days from the close of the solicitation.

• Proposals/Quotes shall be submitted electronically to Sylvia Perine-Fonteno at sperinefonteno@bop.gov and cc: Paul Brown at P4Brown@bop.gov. The subject line of the email must state “15BNAS23R00000003(Camera & Fiber) Proposal- (Company Name).”

• Proposals must be received no later than 2:00 p.m. EDT on

Monday, May 08, 2023.

• All Questions concerning this solicitation must be emailed to sperinefonteno@bop.gov and P4Brown@bop.gov no later than 2:00 p.m. EDT on Tuesday, May 02, 2023. The subject line of the email must state “15BNAS23R00000003(Camera & Fiber) Offeror Questions-(Company Name).”

• All answers will be posted in writing as an amendment to the solicitation on SAM.gov. Questions will not be answered verbally or individually.

• Past Performance Questionnaires shall be submitted electronically to Sylvia Perine-Fonteno at sperinefonteno@bop.gov and cc: Paul Brown at P4Brown@bop.gov. The subject line of the email must state “15BNAS23R00000003(Camera & Fiber) Past Performance- (Company Name)” prior to the closing of the solicitation.

The Past Performance must be from the company or person overseeing the contract action and must be from the prime company only. Questionnaires with the previous solicitation number listed will be accepted.

mailto:sperinefonteno@bop.gov mailto:P4Brown@bop.gov mailto:sperinefonteno@bop.gov mailto:P4Brown@bop.gov mailto:sperinefonteno@bop.gov mailto:P4Brown@bop.gov