4-1-SB26014-Invitation to Bid - St. George Courthouse and DWS.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Invitation to Bid

Standard Low Bid Procurement for Grounds Maintenance Services

November 26, 2025

St. George Courthouse

206 W Tabernacle

St. George, UT 84770

St. George Workforce Services

40 S 200 E

St. George, UT 84770

U3P Reference #SB26014

DFCM Invitation to Bid for Grounds Maintenance Services, 10.30.2025 2

Solicitation Summary

The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids from Grounds Maintenance Service Contractors for grounds maintenance, landscaping, and lawn care at the service location(s) listed below:

Service Location:

St. George Courthouse Division of Facilities Construction and Management 206 W Tabernacle St. George, UT 84770

AND

St. George Workforce Service Division of Facilities Construction and Management 40 S 200 E St. George, UT 84770 U3P Reference #SB26014

Brief Description of Services:

Grounds maintenance services, landscaping and lawn care for the Service Location provided. The awarded Contractor is responsible for furnishing all labor, equipment and supplies to provide the contracted services. All work shall be performed to DFCM standards.

Facility Management Coordination and Contact Information:

Facility Manager: Ramiro Galvan| 435-619-2787 | rgalvan@utah.gov

Contract Information:

Contract Period: 3 years Contract Period Effective Date: December 2, 2025 Contract Period Termination Date: November 30, 2028

Solicitation Schedule

Event Date Time Location

Solicitation Posting Wednesday, November 26, 2025 3:00 PM U3P

Mandatory Meeting Thursday, December 4, 2025 10:00 AM Please Meet at St. George Workforce Services parking lot. (40 S 200 E St. George, UT 84770)

Questions Deadline Monday, December 8, 2025 3:00 PM U3P

Addendum Deadline Wednesday, December 10, 2025 3:00 PM U3P

Bid Deadline Monday, December 15, 2025 3:00 PM U3P

Announcement of Awarded Contractor

Tuesday, December 16, 2025 5:00 PM U3P https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM Invitation to Bid for Grounds Maintenance Services, 10.30.2025 3

Solicitation Documents

Solicitation Documents and Forms The solicitation documents consist of all documents listed below and referenced within this solicitation. The following c documents and forms can be accessed in the U3P project for this solicitation:

Solicitation specific documents:

- Invitation to Bid Solicitation

Standard documents and forms:

- DFCM Contractor Performance References Form

- DFCM Grounds Maintenance Service Contract, including:

Attachment A, State of Utah Agency Standard Terms and Conditions for Goods and/or Services

Attachment B, Ground Maintenance and/or Snow Removal Services Payment Schedule

DFCM Invitation to Bid for Grounds Maintenance Services, 10.30.2025 4

Grounds Maintenance Scope of Work

Description of Services and Scope of Work:

Grounds maintenance services, landscaping and lawn care for the Service Location provided. The awarded Contractor is responsible for supplying all labor, equipment and supplies to provide the contracted services. All work shall be performed to DFCM standards.

All work shall be performed by individuals directly employed and supervised by the Contractor.

All work performed outside of the scope of this contract shall be done only after authorized by the DFCM Facility Manager and at the rate quoted by the Contractor and accepted by DFCM.

Standard Grounds Service Specifications and General Requirements:

1. Spring Clean-up and Preparation Leaves shall be removed from all planting areas, lawn areas, and parking lots.

Flowerpots shall be weeded and prepared for summer plantings.

Shrubs and plants shall be pruned and prepared for the Summer growing season.

Post Winter general grounds clean-up and debris removal from the property(s).

Walkways shall be edged.

2. Routine Grounds Maintenance Including Year-Round Services Start-up of the irrigation system.

Weekly debris clean-up and blowing of the parking lots, sidewalks, open decks, patios and curbs shall take place year-round.

Year-round monitoring of the watering of shrubs.

Weekly mowing, trimming, and edging of all lawn areas, including edging of walkways.

Weekly weeding and cultivating of all shrub beds and tree wells.

Annual trimming and pruning of all trees under 15', and all shrubs and bushes.

3. Fertilization Four (4) applications of balance fertilizer on all grass areas annually. Specialized spraying and insect control are additional and not included in this contract.

4. Annual Flower Planting Plant and maintain spring flowers throughout the Spring and Summer seasons and replace them as necessary.

Plant fall bulbs.

5. Sprinkler Repairs Contractor will be responsible for any damage to the sprinkler system which the Contractor causes damage to, including any items under warranty.

Contractor will monitor operation of the system on a weekly basis to ensure it is operating properly.

Any work to sprinkler system beyond this extent are to be provided at the hourly rate provided in your bid.

6. Fall Clean-up and Preparation Leaves shall be removed from all planting areas, lawn areas, and parking lots.

Flowerpots shall be weeded in preparation for winter.

Shrubs and plants shall be pruned in preparation for winter.

General grounds clean-up in preparation for winter.

General grounds clean-up and debris removal from the property(s).

Shutdown of the irrigation system.

DFCM Invitation to Bid for Grounds Maintenance Services, 10.30.2025 5

Procurement Process

1. Mandatory Meeting A mandatory meeting and site walk will be held at the service location on the date and time specified on the Solicitation Schedule. All Contractors wishing to bid on these services must attend this meeting and sign in.

Contractors not in attendance at this meeting are ineligible to bid on these services.

2. Requests for Information, Questions and Addendum All solicitation related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s bid.

3. Bid Deadline Bids are to be submitted electronically through the U3P website until the bid deadline listed in the Solicitation Schedule.

It is the sole responsibility of the Contractor to ensure their bid reaches U3P before the bid deadline. Contractors attempting to submit bids through the U3P website after the bid deadline has passed will not be successful and therefore disqualified from consideration of award of this Contract. Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Bidding Requirements Before submitting a bid, each Contractor shall carefully examine the solicitation documents and shall visit the site services will be provided for; shall fully inform themselves as to all existing conditions and limitations; and shall include in their bid the cost of all work necessary to satisfactorily fulfill the requirements of the Contract.

If the Contractor observes that portions of the solicitation documents are incompliant with applicable laws, rules, and regulations or contain obvious erroneous or uncoordinated information, the Contractor shall promptly notify the DFCM Representative, and the necessary changes shall be accomplished by addendum.

DFCM reserves the right to cancel any Contract in which the Contractor cannot meet the terms of the Contract and requirements for their bid.

6. Evaluation of Bids and Contract Award After the bid deadline listed on the Solicitation Schedule has passed, the bids will be opened, and each Contractor’s services prices will be evaluated. DFCM will review all prices for grounds services provided by the Contractors to determine the Contractor whose prices provide the best value to the State.

Additionally, DFCM will collect reference information for each Contractor. DFCM intends to award the Contract to the responsive and responsible Contractor whose prices are determined to provide the best value to the State provided satisfactory reference information is received by DFCM. If the Contractor whose prices are determined to provide the best value to the State has an unsatisfactory performance rating, DFCM may award the Contract to the Contractor whose prices are determined to provide the next-best value to the State provided satisfactory reference information is received by DFCM. The bid tabulation and evaluation results will be posted in U3P.

By submitting a bid, in any format, the Bidder / Offeror / Vendor certifies that: (1) no product to be supplied by the Bidder / Offeror / Vendor in connection with this Solicitation is a “forced labor product” as that term is defined in Utah Code 63G-6a-121; and (2) to the extent, if any, that this Solicitation involves technology, or technology services, networks or systems, the Bidder / Offeror / Vendor is not a “restricted foreign entity” as that term is defined in Utah Code 63G-6a-121.

A copy of the Contract the successful Contractor will be required to sign can be accessed in the ‘Supporting Documentation’ section of the U3P solicitation and is part of this solicitation. The term of the Contract will be as indicated in this solicitation.

7. Past Performance References Form and Evaluation If a Contractor has not held a minimum of three DFCM contracts within the past five years, they shall submit the DFCM Performance References Form with supplementary reference information for non-DFCM contracts that have been held https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

DFCM Invitation to Bid for Grounds Maintenance Services, 10.30.2025 6 by the Contractor within the past five years. The supplementary performance reference information must be for contracts of comparable type, scope and size, and were held for a minimum of one year.

Reference information for contracts held with DFCM over the past five years will be provided by the DFCM Facility Managers. If less than three contracts have been held with DFCM within the past five years, the available DFCM references in addition to the supplementary references provided will be collected to ensure each Contractor has a total of three references for use in this evaluation. The three reference ratings will be used.

All reference information must be submitted on the provided DFCM Performance References Form. All references must be for Contracts in which the Contractor held the contract directly with the owner. It is the Contractor’s responsibility to provide complete and adequate reference information. If DFCM cannot collect a minimum of three ratings, the Contractor may be disqualified from award of the Contract.

8. Contractor’s Insurance Section 18 of the DFCM Grounds Maintenance Service Contract, Attachment A - State of Utah Agency Standard Terms and Conditions for Goods and/or Service requires Contractors to provide and maintain the insurance coverage stated below. The Certificate of Insurance, showing up-to-date coverage, shall be on file with DFCM before the Contract may commence.

- Workers’ compensation insurance during the term of this Contract for all its employees and any subcontractor employees related to this Contract. Workers’ compensation insurance shall cover full liability under the workers’ compensation laws of the jurisdiction in which the work is performed at the statutory limits required by said jurisdiction.

- Commercial general liability [CGL] insurance from an insurance company authorized to do business in the State of Utah. The limits of the CGL insurance policy will be no less than one million dollars ($1,000,000.00) per person per occurrence and three million dollars ($3,000,000.00) aggregate.

- Commercial automobile liability [CAL] insurance from an insurance company authorized to do business in the State of Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to all vehicles used in your performance of services under this Contract whether owned, non-owned, leased, or hired. The minimum liability limit must be $1,000,000 per occurrence, combined single limit. The CAL insurance policy is required if Contractor will use a vehicle in the performance of this Contract.

The State reserves the right to require higher or lower insurance limits where warranted. Failure to provide proof of insurance as required will be deemed a material breach of this Contract. Contractor’s failure to maintain this insurance requirement for the term of this Contract will be grounds for immediate termination of this Contract.

9. Withdrawal of Bids Bids may be withdrawn on written request received by DFCM from the Contractor prior to the bid deadline. Negligence on the part of the Contractor in preparing the bid confers no right for withdrawal after it has been opened.

10. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all bids or to waive any formality or technicality in any bid in the best interest of the State.

Any Contractor who is found to be incompliant with the requirements set forth in the solicitation or Contract may be debarred from consideration for award of any Contracts for a period of up to three years.

11. Licensure The Contractor shall comply with the license laws as required by the State of Utah.

12. Financial Responsibility of Contractors Contractors shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Contractor.

13. Monthly Invoicing Requirements Invoices shall be submitted to DFCM via email to dfcmap@utah.gov in the first week of each month following any month work is performed.

mailto:dfcmap@utah.gov