2230023198AppendixH.xlsx
XLSX spreadsheet 62 KB Posted
- Contract number
- 23198
- Issued by
- New York
About this file
This document is an Appendix H Contract Usage Reporting Template for New York State (NYS) Contract Number 23198, specifically designed for reporting contract usage in the Group 22300 category of Voting Systems and Related Services and Accessories. The template is structured for contractors to document detailed transaction information when selling products or services under this state contract, with specific fields for tracking sales across different authorized users and entities.
The contract appears to cover voting systems, e-poll book systems, accessories, training services, and support services. The reporting template requires contractors to document granular transaction details including invoice numbers, dates, purchase orders, product categories, authorized user names, manufacturer information, quantities, pricing (both NYS Contract Price and Authorized User Price), and percentage discounts. The template allows for tracking unit prices, extended prices, and provides a standardized format for reporting contract usage, with a sample entry demonstrating how a transaction for a memory card might be documented, including specific details like manufacturer part numbers, unit of measure, and pricing variations.
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Other files
| File | Type | Posted |
|---|---|---|
| 2230023198AppendixC.pdf | ||
| 2230023198AppendixF.pdf | ||
| 2230023198ra.pdf | ||
| 2230023198Attachment2.pdf | ||
| 2230023198Attachment1.pdf | ||
| 2230023198AppendixB.pdf | ||
| 2230023198AppendixA.pdf | ||
| 2230023198p.pdf | ||
| 2230023198howtouse.pdf |
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Text version
Instructions
APPENDIX H - REPORT OF CONTRACT USAGE
Award 23198
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | |
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity |
| Invoice Date | Date on Contractor's invoice to ordering entity |
| PO # | Number on ordering entity's purchase order |
| Product Category | Category name of the products awarded by OGS. |
| Authorized User Name | Authorized User placing purchase order with Contractor. |
| Contractor's Part/Stock Number | Part/Stock used for ordering |
| Product Description | Description of part/stock product |
| Manufacturer Name | Manufacturer of the Item purchased |
| Manufacturer's Part Number | The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields |
| Unit of Measure | Packing size of product |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period |
| NYS Contract Price (Unit Price) | Price published on the NYS Contract Price for the item purchased |
| Extended Price (NYS Contract Price) | The multiplied value of Quantity and NYS Contract Price |
| Authorized User Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced |
| Extended Price (Authorized User Price) | The multiplied value of Quantity and Authorized User Price |
| % Discount off NYS Contract Price | The percent difference between NYS Contract Price and Authorized User Price |
&"Arial,Regular"&9Group 22300 - Voting Systems and Related Services and Accessories &"Arial,Regular"&9&A Page &P of &N
&"Arial,Regular"&9 23198 Appendix H Report of Contract Usage &"Arial,Regular"&9March 2021
ContractUsage
| Contractor Name: |
| Contract Number: |
| Contract Reporting Period (Dates): |
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Product Category | Authorized User Name | Contractor's Part/Stock Number | Product Description | Manufacturer Name | Manufacturer's Part Number | Unit of Measure | Quantity | NYS Contract Price | ||||||
| (Unit Price) | Extended Price (NYS Contract Price) | Authorized User Price | |||||||||||||||
| (Unit Price) | Extended Price (Authorized User Price) | % Discount off NYS Contract Price | Product Category | ||||||||||||||
| Sample: ABC123 | 3/29/21 | 12-12345 | Accessories | Albany County Board of Elections | A1234 | Memory Card | Acme Co. | 4567B | each | 100 | $ 17.00 | $ 1,700.00 | $ 13.50 | $ 1,350.00 | 21% | E-Poll Book Systems | |
| Related Products | |||||||||||||||||
| Training Services | |||||||||||||||||
| Support Services |
&"Arial,Regular"&9Group 22300 - Voting Systems and Related Services and Accessories &"Arial,Regular"&9&A Page &P of &N
&"Arial,Regular"&9 23198 Appendix H Report of Contract Usage &"Arial,Regular"&9March 2021
Sheet1
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