38893_Sep_28_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation issued by the New Milford Board of Education in Connecticut for the design, equipment procurement, and installation of an IP video distribution system for confidence monitoring at New Milford High School. The project encompasses six spaces: Band Room, Chorus Room, Electronic Music Room, Woodshop Room, Room 1503, and Theatre Lobby/Hallway. The system must deliver 4K60 capability and enable routing of audio and video feeds from any source to any display across these areas for use during rehearsals, recordings, and performances. The solicitation opened September 8, 2026 at 12:00 PM EDT and closes October 2, 2026 at 12:00 PM EDT. A mandatory pre-bid site visit is scheduled for September 23, 2026 at 11:00 AM, and vendor questions are due by September 25, 2026 at 12:00 PM EDT. The contact for this procurement is Jane Cornelis at 25 Sunny Valley Road, Suite A, New Milford, Connecticut 06776, telephone 860-354-8726.

Pricing shall be itemized by unit and quantity per the District's Appendix D, with all contingencies, profit, and administrative fees included in the proposal. The District is tax-exempt and will not pay federal, state, or local taxes on purchases. Selected bidders must submit three printed copies and one electronic copy on USB drive, provide at least three references from similar-sized clients using the District's reference form, and furnish proof of insurance prior to work commencement, including Worker's Compensation at statutory limits with $500,000 Employer's Liability, General Liability of $1,000,000 per occurrence and $2,000,000 aggregate with $1,000,000 umbrella coverage, and Property Damage Insurance of $1,000,000. The District requires the selected bidder to complete design specifications and cost estimates within 30 days of contract award. A one-year warranty covering workmanship and equipment defects is required, with all manufacturer warranties transferring to the Board upon project completion. Proposals remain valid and binding for 90 calendar days from submission. The District reserves the right to reject any or all proposals, negotiate terms, and award regardless of cost.