3870023313Att12.xlsx

XLSX spreadsheet 7 MB Posted Mar 4, 2024

Attached to: Advanced Scientific Equipment and Instruments (Statewide)
Contract number: 23313
Issued by: New York

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File	Type	Posted
3870023313AppendixA.pdf	PDF	Mar 4, 2024
3870023313ra.pdf	PDF	Mar 4, 2024
3870023313AppendixB.pdf	PDF	Mar 4, 2024
3870023313BaseContract.pdf	PDF	Mar 4, 2024
3870023313ContractorInfo.pdf	PDF	Mar 4, 2024
3870023313HowToUse.pdf	PDF	Mar 4, 2024
3870023313history.pdf	PDF	Mar 4, 2024
3870023313p.pdf	PDF	Mar 4, 2024
3870023313AppendixC.pdf	PDF	Mar 4, 2024
3870023313AppendixD.pdf	PDF	Mar 4, 2024
3870023313Att4.pdf	PDF	Mar 4, 2024

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Instructions

ATTACHMENT 12 - PRICE LIST UPDATE TEMPLATE

AWARD #23313

GROUP 38700 - Advanced Scientific Equipment and Instruments (Statewide)

Instructions

A. In General

Price List Update Submission:

A complete Price List Update submission should be submitted via email to the OGS Contract Manager listed on the Advanced Scientific Equipment and Instruments Award (23313) on the OGS website, in accordance with Award 23313, Section titled Price Updates. If your submission is too large to submit via email then please use a file sharing application. Please clearly title each document listed below.

1) Completed Appendix C - Contract Modification Procedure, (Appendix C can be found under the Advanced Scientific Equipment and Instruments Award (23313) on the OGS website);

2) Completed Attachment 12 - Price List Update Template (this document);

3) Proof of Reasonableness of Price (if applicable); and

4) Manufacturer's Retail Price List(s) in a separate excel file

B. Attachment 12 Specifics

Contractors should review the following descriptions of and instructions for each tab included in this Attachment 12 – Price List Update Template prior to completing this attachment. Contractors are responsible for completing all required columns in this attachment for each product offered (numbered by Line in Column B) according to the instructions provided herein. Mandatory items to be completed for submission include:

1) Completed Lot 1 tab (as detailed below)

2) Completed Lot tabs for each additional Lot (2, 3, 4 and/or 5) which is part of the update submission (as detailed below).

Failure to complete Attachment 12 - Price List Update Template per these instructions may result in:

1) the rejection of any incomplete individual product line item(s) in any Lot tabs;

2) the rejection of Lots 2, 3, 4, and/or 5 if the respective Lot tabs are incomplete; and/or

3) or rejection of a Price List update request for failure to complete the Lot 1 tab.

C. Fields Tab

This tab provides a detailed description of fields and information for Lots 1-5 tabs. Contractors should review this tab prior to completing the Lots 1-5 tabs.

D. Lot 1 - Lot 5 Tabs

1) Provide Contractor Name and Federal ID Number in the boxes provided in the upper left hand corner. Contractor must provide this information in the Lot 1 tab, and the entries will automatically populate the Lots 2 – 5 tabs.

2) Contractor must provide all required information for each product offered in each Lot. This includes: the name of the Manufacturer (Column E), Category Name (Column F), Bundled (Column G), SKU/Part Number (Column H), Product Name/Description (Column I), Retail Price (Column J), Category Discount (Column K), Type of Documentation for reasonableness of price (Column M), Contract/Invoice Number for the documentation provided for reasonableness of price (Column N), and Net Contract/Invoice Price as indicated in the documentation provided for reasonableness of price (Column O) (see Fields tab for detailed descriptions of each column).

3) Once Retail Price and category discount are completed, NYS Net Price (Column L) will automatically calculate the NYS Net Price offered for the product by applying the category discount to the Retail Price.

4) Contractor must select from the drop-down in Column P (Item Action) for each line item (see Fields tab for detailed descriptions for this column).

5) Once a field is entered, Column C (Line is Complete) will indicate that the line is “Incomplete” until all required fields in the line are complete, at which time Column C will indicate "Complete.”

6) Once a line is Complete, Column D (NYS Price Comparison) will compare the NYS Net Price to the Net Contract/Invoice Price, and indicate either “NYS Lower,” “Equal,” or “NYS Higher.” OGS reserves the right to conduct additional research and request additional information to verify the information provided and/or assess the reasonableness of pricing. If the NYS Net Price is higher than the Net Contract/Invoice Price, the product may not be included in the resulting Contract Price List.

7) There are indicators in the upper left hand corner that will show the number of complete product offerings and the number of products offered whose NYS Net Price is equal to or lower than the Net Contract/Invoice Price. Indicators are informational only and not binding upon the State.

Contractors are ultimately responsible for reviewing this Attachment 12 - Price List Update Template prior to submittal and ensuring that all necessary fields are complete and accurate.

&8GROUP 38700, AWARD 23313 Advanced Scientific Equipment && Instruments

&8&F

Fields

		Column Title	Type of Field	Entry Type	Explanation/Instruction	Examples (Auto Fill examples are shaded; Contractor Response examples are not shaded)
		Line #	Protected
(No entry required)	Auto Fill	This field consecutively numbers products entered, used for ease of reference.	1, 2, 3, 4… etc.
		Line is Complete	Protected
(No entry required)	Auto Fill	This field indicates whether all required fields for a line have been completed. Incomplete individual product lines may be rejected.	"Complete" or "Incomplete" (this field will be blank until the line is started)
		NYS Price Comparison	Protected
(No entry required)	Auto Fill	This field compares the NYS Net Price to the Net Contract/Invoice Price, indicating whether the NYS Net Price is lower than, equal to, or higher than the Net Contract/Invoice Price.

OGS reserves the right to conduct additional research and request additional information to verify the information provided and/or assess the reasonableness of pricing.

If the NYS Net Price is higher than the Net Contract/Invoice Price, the product may not be included in the resulting Contract Price List.	"NYS Lower", "Equal", or "NYS Higher"
		Manufacturer	Required	Text	This field identifies the Manufacturer of the product offered.	"ABC Company"
		Category	Required	Text	Contractor must group products into designated Category names. Contractor may choose Category groupings and names, as appropriate for the scope of the Lot being bid. Contractor shall list the applicable Category for each product in each Lot separately.	Molecular & Cell Biology, Spectroscopy, Chromatography… etc.
		Bundled	Required	Drop-Down	Contractor will select "Yes" if product is part of a bundled offering (several products for sale as one combined product with a unique SKU/Part Number). Contractor will select "No" if product is not part of a bundled offering.	"Yes" or "No"
		SKU/Part Number	Required	Text	Enter numbers/letters assigned by a manufacturer to identify a specific product.
(ALL SKU's listed in this field must be unique to the line item: If product is offered in multiple units of measure, such as a box or a case of boxes, a unique SKU/Part Number must be listed for each unit of measure line item. If product is a bundled offering, the line item must be listed with a unique SKU/Part Number).	ABC-1234

ABC-1234-10

ABC-1234-100

		Product Name/Description	Required	Text	Enter product name or description of product(s) offered.
(If a product is offered in different units of measure, such as a box or a case of boxes, this should be indicated in the Product Name/Description. If part of a bundled offering, this field must include a list of all products).	DNA Sequencer, Mass Spectrometer, Oscilloscope… etc.
		Retail Price	Required	Numeric	Enter the Retail Price which shall mean the price at which a Manufacturer or distributor recommends their products be sold commercially, either nationally or regionally. This applies even if the Manufacturer or Distributor names this recommended pricing differently.
All monetary values shall be extended to two decimal points (e.g., $.123 shall be rounded to $.12) and rounded to the nearest whole cent.	$1,000.00
		NYS Discount	Required	Percentage	Enter the discount off Retail Price being offered to NYS.

The discount must be greater than zero (0.00) percent.

All discount percentage values shall not exceed two decimal places (e.g., 6%, 6.5%, 6.25% are permitted; 6.875% is not permitted).	8%
		NYS Net Price	Protected
(No entry required)	Auto Fill	This field is calculated by applying the NYS Discount to the Retail Price.	$920.00
		Type of Documentation	Required	Drop-Down	Contractor will select from the drop-down the type of documentation provided for reasonableness of price.	"NYS Contract", "Other Government Contract", "Paid Invoices to Government Entities", "Paid Invoices to Other Entities"
		Contract/Invoice Number	Required	Text	Enter the contract or invoice number used to demonstrate reasonableness of price.	PC1234
		Net Contract/Invoice Price	Required	Numeric	Enter the net price of the Product from the contract or invoice provided to demonstrate reasonableness of price.	$950.00
		Item Action	Required	Drop-Down	Contractor will select from the drop-down the type of action taken for each line item.	No Change, Price increase, Price decrease, Product added, Product deleted, Category added, Category deleted, Manufacturer added (Lots 2-5 only), Manufacturer deleted (Lots 2-5 only)

&8GROUP 38700, AWARD 23313 Advanced Scientific Equipment && Instruments

&8&F

Lot 1

Contractor Name
Federal ID Number
0	# Complete Products in Lot
0	# Products NYS Price Equal or Lower

LOT 1: EQUIPMENT & INSTRUMENTS

			NYS BID								REASONABLENESS OF PRICE
Line #	Line is Complete	NYS Price Comparison	Manufacturer	Category Name	Bundled	SKU/Part Number	Product Name/Description	Retail Price	NYS Discount	NYS Net Price	Type of Documentation	Contract/Invoice Number	Net Contract/Invoice Price	Item Action
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File details come from the government source that posted it. Updated Jul 10, 2025.