38351_Aug_25_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Southbury, Connecticut for the design and installation of exercise equipment at Settler's Park under solicitation number 38351 (RFP 2026-019). The scope of work encompasses multiple categories of fitness equipment including cardio machines (arm bike, upright bike, recumbent bike, and elliptical), strength training equipment (push-up bars, parallel bars, dip bench, pull-up bars, climbing rope, chest press, and suspension trainer), core strengthening equipment (sit-up bench or leg lift with balance elements), and lower body training features (adjustable steps, wall ball targets, and obstacles) to be installed on an existing 60-by-30-foot cement slab. The RFP is open to all vendors without stated set-asides or preferences. A mandatory site walk is scheduled for August 17, 2026 at 10:00 a.m., with vendor questions accepted through August 17 at 12:00 p.m. EDT. Proposals are due August 27, 2026 at 12:00 p.m. EDT, with selection anticipated by September 4, 2026 and contract approval by the First Selectman and Board of Selectmen. The Town acknowledges space constraints and seeks vendor recommendations for optimal equipment layout.

Payment terms are Net 30 Days from receipt of properly executed invoices, with the Town being tax-exempt and not responsible for sales tax. The awardee must provide comprehensive insurance coverage including general liability of $1 million combined single limit with $2 million aggregate, automobile liability of $1 million, professional liability of $500,000 per occurrence and $1 million aggregate, and workers' compensation as required by Connecticut General Statutes. A certificate of insurance naming the Town as additional insured must be provided prior to contract execution. The contractor must indemnify the Town against all liability and loss from claims related to injury, death, or property damage. Equipment must include instructional signage and comply with proper safety surfacing standards using poured-in-place rubber or turf. Proposals remain valid for 120 days from submission unless extended by mutual consent. Contact for questions is Meghan Lennon, Parks and Recreation Director, at mlennon@southbury-ct.gov or 203-262-0633.