38351_Aug_24_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the Town of Southbury, Connecticut for the design and installation of exercise equipment at Settler's Park. The Town seeks vendor proposals for a comprehensive outdoor fitness installation encompassing cardio equipment (arm bike, upright bike, recumbent bike, and/or elliptical), strength training equipment (push-up bars, parallel bars, dip bench, pull-up bars, climbing rope, chest press, and suspension trainer), core strengthening equipment (sit-up bench or leg lift with balance elements), and lower body training features (adjustable steps, wall ball targets, and obstacles) to be installed on an existing 60-by-30-foot cement slab. The solicitation opened on August 5, 2026 at 3:30 p.m. EDT with proposals due August 27, 2026 at 12:00 p.m. EDT. A mandatory site walk is scheduled for August 17, 2026 at 10:00 a.m., with vendor questions accepted through August 17, 2026 at 12:00 p.m. EDT. Contract award is anticipated by September 4, 2026, subject to approval by the First Selectman and Board of Selectmen. Proposals remain valid for 120 days from submission unless extended by mutual consent.

The RFP is open to all vendors with no stated set-asides or preferences. The Town acknowledges space constraints and seeks vendor recommendations for optimal equipment layout. All equipment must include instructional signage and comply with proper safety surfacing standards using poured-in-place rubber or turf. Payment terms are Net 30 Days from receipt of properly executed invoices. The awardee must carry general liability coverage of $1 million combined single limit with $2 million aggregate, automobile liability of $1 million, professional liability of $500,000 per occurrence and $1 million aggregate, and workers' compensation as required by Connecticut General Statutes. The contractor must provide a certificate of insurance naming the Town as additional insured prior to contract execution and indemnify the Town against all liability and loss from claims related to injury, death, or property damage. The Town is tax-exempt and will not pay sales tax. Contact for the solicitation is Meghan Lennon, Parks and Recreation Director, at mlennon@southbury-ct.gov or 203-262-0633.