37777_Aug_3_26_solicitation_doc.pdf

This is a solicitation document issued by the Town of Marlborough, Connecticut for owner's representative and project management services related to planned roof replacement and HVAC/electrical improvements at Marlborough Elementary School. The project encompasses approximately 80,000 square feet and requires a consultant to serve as owner's representative during design and pre-referendum phases. Core responsibilities include drafting an RFP for architect/engineer design services, establishing project goals and standards, managing design coordination, developing milestone schedules, and ensuring budget and schedule compliance. A mandatory building walk-through is scheduled for July 7, 2026 at 9:00 a.m. Written questions must be submitted by July 12, 2026 at 12:00 p.m., with responses released July 17. Proposals are due August 7, 2026 at 2:00 p.m. EDT. The selection process includes short-listed firm notifications on September 8, interviews on September 22, and final selection on October 2, with the selected consultant expected to commence services within five days of Notice to Proceed.

Respondent firms must demonstrate experience as owner's representative on at least three school construction projects in Connecticut with minimum budgets of $10 million completed within the last seven years, with specific emphasis on HVAC and roof replacement projects in occupied schools. Key personnel must have at least ten years of construction experience and five years of owner's representative experience. Fee proposals must be submitted separately in sealed form using the provided Appendix A form, identifying reimbursable expenses and any multipliers applied to actual costs. The project is funded by the Town of Marlborough with reimbursement from the Connecticut Office of Grants and Awardees. Evaluation criteria include clarity of proposal, technical competence, Connecticut educational project experience, environmental awareness, coordination capabilities, past performance, knowledge of federal and state policies, Office of Grants and Awardees experience, and high-performance building certification knowledge. The selection process complies with Connecticut General Statutes Section 10-287(b)(4).