36H79720R0011_3.docx

36H79720R0011

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

679-B02009 679-B02010 36H79720R0011 10-15-2020 Delano Talley, delano.talley@va.gov 708-786-4959 11-17-2020

3:00 PM

Department of Veterans Affairs OPAL, NAC, NCS, HTME Contracts P.O. Box 76 1st Ave, One Block North of Cermak Road Hines IL 60141 X X 333318 1000 Employees N/A X VAMC Tuscaloosa, AL 3701 Loop Road Laundry Facility Bldg #18 Tuscaloosa AL 35404 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

See CONTINUATION Page

NON-PRODUCTION 100/110 LB WASHER EXTRACTOR

SEMI AUTOMATIC CART WASHER/DRYER

X X Latasha Messer Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Specialist 36H797 Delano Talley Department of Veterans Affairs OPAL, NAC, NCS, HTME Contracts P.O. Box 76 1st Ave, One Block North of Cermak Road Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SUPPLIES

This contract will be a single award or multiple award 100% Small Business set-aside contract. The item must be delivered within 90 days after receipt of award. Installation of the equipment shall begin after delivery up to 20 days. The shakedown period of 2 days shall begin after the installation period. The items must be installed in accordance with the attached Technical Performance Specifications. Contractors are requested to provide an offer on the line items listed below. Final price should include the cost of the item, and installation cost, minus any trade-in value. Removal of trade-in equipment shall be the contractor’s responsibility.

ITEM # 1 – NON-PRODUCTION 100/110 LB WASHER EXTRACTOR:

Furnish and install new, one (1) each, front-loading soft-mount washer-extractor. The washer-extractor shall be of the shell and cylinder type. Equipment shall be in accordance with technical specifications.

Unit Price$ ______________ each Total for 1 each $____________ Less Trade-in allowance "AS IS - WHERE IS" condition 1 each – Unimac 125-LB. Washer Extractor Less Trade-in Value – $ __________

Total Installation Costs: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation) Total installed price (Total price of equipment and installation, minus trade-in) Final Cost $ _____________ *************************************************************************************************************ITEM # 2 – SEMI AUTOMATIC CART WASHER/DRYER: Furnish and install one (1) each, semi-automatic linen cart washer/dryer system. Equipment shall be in accordance Technical/performance specifications.

QTY. 1 Unit Price_________________ Total for 1 each $____________ Less Trade-in allowance "AS IS - WHERE IS" condition 1 each – McClure Semi-Automatic Cart Washer – Model 500 Less Trade-in Value – $ _________ 1 each – McClure Truck Washing Station Less Trade-in Value – $ _________ Removal of trade-in shall be the contractor’s responsibility.

Total Installation Costs: $______________ Equipment Rigging Plumbing and Pressure Piping work Electrical work Other (Identify) (Include all material and labor necessary for the installation of equipment and any modifications necessary for its connection and proper operation, in offered price for installation) Total installed price (Total price of equipment and installation, minus trade-in) Final Cost $ _____________

SHIP TO:

VA Medical Center 3701 Loop Road Laundry Facility Bldg. # 18 Tuscaloosa, Alabama 35404 36H79720R0011 Page 1 of Page 1 of

B.3 STATEMENT OF WORK

This contract will be a single award or multiple award 100% Small Business set-aside contract. This acquisition covers equipment replacement of the Small Washer Extractor and Cart Washer, layout, furnishing, installation, electrical and piping of equipment within an existing textile care processing facility located at:

Department of Veterans Affairs Medical Center 3701 Loop Road Laundry Facility Bldg. # 18 Tuscaloosa, Alabama 35404

The contractor shall furnish all supervision, labor, equipment, tools, safety, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes removal of trade-in equipment, delivery, installation and training of new laundry equipment installed at the VA Medical Center, Tuscaloosa, AL., in conformance with the attached Technical Performance Specifications. All items provided by the contractor shall be new. Upon completion of installation, Equipment Management Specialists, from Environmental Programs Service, Department of Veteran Affairs Central Office (VACO), will inspect the installation, equipment and operational testing of the newly installed equipment.

Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance (Ref. Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and National Fire Protection Association (NFPA)) and, if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

The contractor shall supply lock-out/tag-out devices for equipment offered. All lock-out / tag-out and PRCS locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment offered. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out / tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air, hydraulic etc. Relief valves shall be installed for lock-out / tag-out locations to relieve residual air etc.

Number and nomenclature will separately identify all equipment with no less than 2-inch numbers and letters. Each piece of equipment will be separately identified. Example: Washer 1, etc. The equipment offered shall be made compatible to meet operational requirements specified in performance specifications.

Connections to VA supplied utilities shall be within 15 feet to new equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor; wall and ceiling like material. All braces, pipes (steam, condensate, water, electrical), conduit and duct work that will not be utilized shall be removed back to the source.

The textile facility will not be closed during the installation of the new equipment.

A. Project Special Requirements:

1. The contractor shall provide all labor, materials, tools, equipment and layout/installation (LI) services necessary for the complete installation of the washer at the VA laundry in Tuscaloosa, AL.

2. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings where possible.

3. All piping, water, gas, conduit and air shall be new.

4. Waste Material Sorting/Recycling: As much as possible, The Contractor shall divert discarded items and other wastes to recycling than trash disposal. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and construction debris. Also, after recycling, contractors shall provide the Tuscaloosa Contracting Officer’s Representative (COR) receipts or tickets for the amount (i.e. pounds) of products recycled. No trash disposal of electronics is allowed.

Waste materials and items held for recycling shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and in a manner consistent with applicable federal state and VA laws and regulations governing such accumulation. Actions include using drip drains pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing OSHA and NFPA limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least 10 feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste disposal is allowed on Medical Center property.

5. Hurricane Equipment Protection: The Tuscaloosa campus is susceptible to tornado/hurricane damage. As such, all roof mounted equipment vents, washer exhaust ductwork shall be provided with equipment tie downs for the hurricane protection.

B. General Installation Requirements:

1. Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for all equipment shall be within 15 feet of existing equipment. When existing service lines require demolition, they shall be removed back to the source.

2. Should additional utilities be required for the equipment offered, these utilities shall be the responsibility of the contractor. Utilities are electric, gas, water, and air.

3. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

4. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. All mounting holes will be utilized for anchoring equipment.

b. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire retardant material (not foam) and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.).

c. Structural alterations to the building can only be made with prior approval of the Contracting Officer. If required for offered equipment, structural alterations to the building will be the responsibility of the contractor.

d. Contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

e. All installation and/or modifications of utilities and building structures, as required, shall match existing materials. No wooden construction allowed.

f. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new. Energy Star rated; motors shall be FEMP rated.

g. All pipes and ductwork shall be insulated. All conduits and air pipes will not be painted. All vents and drains shall be painted. All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable.

h. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices. Mechanical or grooved fittings on mechanical piping are acceptable.

i. Holes through concrete and masonry shall be cut with diamond core or concrete saw.

j. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required. All drains shall be cleaned.

k. Holes shall be laid out in advance for review by appropriate medical center personnel.

l. If necessary, to drill through structural sections, a structural engineer shall be contacted by the contractor to determine the proper location.

m. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

n. Valve Tags: Furnish and install valve tags on all air, gas and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers and letters not less than 1/2 inch high for number designation and not less than 1/4 inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

o. Steam Trap Tags: Furnish and install all steam trap tags on equipment and connection points of the washer equipment. Tags shall be engraved, black filled numbers and letters not less than 1/2-inch-high for number designation and not less than 1/4 inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

p. Contractor shall provide two (2) valve and steam trap lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, valve type, valve function, steam trap and location area of valve for each service or system to the designated COR and inspectors.

q. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts by guardrails.

r. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

s. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer.

6. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219.

7. Belts, chains, conveyors, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

9. Site Specific Installation requirements:

Plumbing:

Grooved or mechanical fittings allowed on piping.

PROTECTION:

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

2. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

Electrical Installation:

Conduits, Fittings, and Electrical Wire:

All electrical installations shall conform to requirements of the National Electrical Code (NEC).

1. Install a new power disconnect box for each piece of equipment offered.

2. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat, Nylon (THHN)/ Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

3. All power wiring shall have a minimum conduit size of 3/4- inch in diameter. Color coding of all wiring shall be in accordance with established VA Tuscaloosa criteria.

4. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

Electrical Wiring Installation:

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery

Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

Electrical Identification Installation:

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery:

Install nameplates - center on device, cover plate, or enclosure.

1. Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served.

2. Lettering shall include name of equipment including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

3. All labeling shall be on laminated plastic nameplates.

4. Nameplates shall be laminated phenolic with a Blue surface (480 Volts) Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

5. All 4-plex outlets and boxes shall be marked with circuit and branch identification.

Plumbing Installation:

Installation shall be in accordance with the National Standard Plumbing Code and the following:

General:

1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

2. Escutcheons shall be installed at all floor, wall and ceiling locations that pipe, vents and ductwork penetrate.

PERSONS AUTHORIZED TO MAKE CONTRACT CHANGES

The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract.

TECHNICAL INDUSTRY STANDARDS

The supplies or equipment required by this invitation for offer or request for proposal must conform to the standards of the following:

National Electric Code (NEC) 70-11, 2014 Edition

National Electrical Manufacturers Association (NEMA), 2013 Edition:

National Fire Protection Association (NFPA) 2012 Edition:

ALL NFPA Standards and codes.

American National Standards Institute (ANSI) 2010 Edition:

Z8.1-2006 Safety Requirements for Commercial Laundry and Dry Cleaning Operations.

Occupational Safety and Health Administration (OSHA) 29 CFR 1910 – 2014 Edition.

FEMP: Federal Energy Management Program (energy efficient product rating)

Sheet Metal and Air Conditioning Contractors National Association (SMACNA) 2010 Edition

Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2009 Edition

Sheet Metal Contractors National Association Inc. Publication, 2010 Edition:

HVAC Duct Construction Standards-Metal & Flexible

CITY, COUNTY, STATE, VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS.

Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

The contractor shall be required to submit proof that the item(s) he/she furnishes conforms to this requirement of Technical Industry Standards. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

Seal, Label or Stamp Approval: Where an item of equipment or appliance shall conform to requirements of a referenced agency, conformance shall be evidenced by attachment of seal, label or stamp to such item. Seal, label or stamp of Underwriter's Laboratories, Factory Mutual Laboratories, American Gas Association Laboratories, ASME, or suitable nationally recognized testing laboratory listed by National Fire Protection Association, Boston, Massachusetts, will be accepted as evidence that item furnished conforms to the standards.

PRODUCT MODIFICATION, REMOVAL OR RECALL

If any product awarded under this solicitation requires modification, is removed or recalled by the contractor or manufacturer due to defects in the product or potential dangers to patients, or if any required modification, removal or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the contractor or manufacturer:

a. Notify Chief, HTME Contract Administration, VA National Acquisition Center, P.O. Box 76, Building 37, Hines, IL 60141, in writing, by the most expeditious manner possible. Provide two copies of the notification, which shall include, but not be limited to the following:

(1) Complete item description and/or identification, order numbers from customers, and the contract number assigned as a result of an award on this solicitation.

(2) Reasons for modifications, removal or recall.

(3) Necessary instructions for return for credit, replacement or corrective action.

b. A copy of the notification above shall be provided to:

c. Provide the information above to the COR, Mary Bailey, VAMC Tuscaloosa, AL, who purchased the product.

d. Delano Talley, Contracting Specialist, VA NAC, shall be provided a copy of the notification, and a list of all other agencies and/or VA facilities notified

SERVICE BULLETINS

Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery.

PERIOD OF PERFORMANCE: DELIVERY & INSTALLATION

Delivery shall be made within 90 days after the notice of award. The required delivery date shall be annotated on the contract. Delivery dates specified may be adjusted by the Contracting Officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates. Deliveries, cranes or haulage will be arranged so as NOT to interfere with normal ancillary hospital services such as nutrition/food service, laundry delivery, maintenance routes, etc.

Installation shall be completed within 20 calendar days on all line items after delivery for a total period of performance of 112 days which includes 2 day onsite shake-down and training for all line items from notice of award to complete installation.

Staging area: an area for staging of contractor’s support materials will be provided as indicated by the COR.

INSTALLATION

(a) The contractor shall be responsible for determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to design and install the system at each location.

(b) The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. Contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. Contractor shall provide at least two business days’ notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the contractor.

(c) Rigging and special handling costs, if required to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the contractor. Contractor is responsible for protection of the new equipment throughout the construction process.

(d) Contractor is responsible for uncrating of the equipment and removal of associated refuse. The contractor shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The contractor shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer’s Representative. All waste material shall be sorted for recycling.

(e) The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring and cabling to be pulled through conduit and raceways. It is the responsibility of the equipment contractor to install junction boxes; wall/ceiling mounts and support structures it has supplied.

(f) The equipment contractor must provide qualified field engineers or technicians for the two (2) day onsite shakedown/training of the equipment and conduct all necessary tests which shall begin immediately after installation is complete.

(g) It shall be the contractor's responsibility to inform the Contracting Officer and COR of any problems as they occur in connection with installation, or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.

(h) Once installation is started, it shall be continuous, eight (8) hours per day Monday to Friday excluding federal holidays may include additional time frames as agreed upon by the facility and contractor. Compliance with this requirement shall be manifest by the continuous presence of the Project Supervisor plus engineers or technicians on the job site during the daily working period. Project Supervisor shall hold an OSHA 30 certification; all other site personnel shall carry a minimum of OSHA 10 certification. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. A weekly status meeting of all parties with the COR is suggested.

(i) In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such termination of continuous installation shall be made only after notice has been given to the Contracting Officer. Contractor must notify the Contracting Officer within 48 hours of termination of installation.

TRAINING OF OPERATING PERSONNEL

(a) The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training must be provided by professional trainers from the equipment manufacturer and shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the Contracting Officer’s Representative. Operator and maintenance training shall not be conducted concurrently. The training time for both operator and maintenance personnel will be two (2) days.

(b) The contractor shall consult with the COR regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained.

(c) The contractor shall submit a list of the training materials and training videos to be provided to the COR prior to commencement of training.

ACCEPTANCE PROCEDURES

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by VACO, Equipment Management Specialists. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor.

Upon completion of installation the equipment will be turned over to the hospital for use. The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer, VA National Acquisition Center (NAC). Final acceptance of the equipment and installation will be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection, guarantee date of commencement is the date of the final acceptance inspection. If acceptance inspection is not conducted within thirty days from the date of requested inspection, then the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection.

Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

In the event the equipment is rejected, contractor will be advised as to deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection which must be within 30 days of notice of rejection. Re-inspection(s) will be performed by VACO, Equipment Management Specialist's with all costs incurred chargeable deducted from the contractor’s final payment invoice.

If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date of the original final acceptance inspection. If corrections are not accomplished within the specified time, the guarantee commencement date shall then be the date of the final acceptance re-inspection.

AVAILABILITY OF PARTS AND SERVICE

The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years. The contractor shall supply the VA site personnel with a list of recommended spare parts for each and every piece of equipment plus expendables for one (1) month’s operation at acceptance.

SERVICE DURING WARRANTY

Service during the warranty period shall be provided within 24 hours of notice from the Contracting Officer or COR. A service request will be issued upon any failure which degrades system performance, whether it prevents systems operation and disrupts continued operation or not, requires service within 24 hours. Telephone response does not satisfy this requirement. Upon initial notification of equipment failure, response shall be made within 24 hours with a plan to bring equipment back to operational status. Plan must include complete service of equipment within 72 hours. Any parts required to repair equipment must be expedited in order to meet the 72 hour requirement. Warranty service not provided according to these requirements may be subject to termination.

Service required on equipment prior to the start of the warranty period will be performed at no charge to the Government during this period. The one-year warranty after acceptance inspection will include all parts, labor, preventive maintenance and adjustments necessary for operation of the equipment at a level meeting all requirements of the purchase description/salient characteristics/specifications.

GUARANTEED OPERATIONAL UPTIME

Unit must be operable and available for use 95% of the normal operational time. Operational time is considered 0500 to 1530. Repairs are to be made during normal work hours. Downtime will be computed from notification during normal work hours. Scheduled maintenance will be excluded from downtime. Normal work hours are 8:00 to 4:30, Monday through Friday, excluding national holidays. Failure to meet this requirement during any calendar month period will be cause for an extension of the guarantee by twice the down time. Failure to meet this requirement for three consecutive months will be grounds for default action.

Refusal of access to the equipment indicates that the unit is up and running and time will not be considered when determining downtime. Refusal of access to the equipment voids the service request.

SITE SPECIFIC REQUIREMENTS:

Badge requirements:

Contractor’s personnel (including subcontractors) anticipated to be on site for more than 2 days will need to obtain a PIV badge through the VA COR. In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

B.4 LIST OF DELIVERABLES

A. Provided by the Contractor after Award

a. Within 45 days after award contractor is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the COR with three (3) complete layout plans and descriptive literature of all equipment. The drawings shall be ¼ inch scale drawings of layout of the textile care processing equipment offered. Drawings shall include existing equipment to show that equipment offered will fit into the location or space available.

b. The contractor will also provide final as built drawings of the entire laundry at completion of project in AutoCAD electronic format and 3 hard copies to the COR.

c. Contractor bears all responsibility for all new utility connections. These documents shall fully define and illustrate all proposed changes to heating, ventilation, (e.g., air exchanges, etc.) and air conditioning systems (e.g., loads, designated/rated operation of all computer equipment, etc.); utility connections, chases and conduits to include communications; room illumination; plumbing; drains; improvement to floor/ceiling or roof loading capacities; penetrations of fire and load bearing walls and finished floors; and other changes to the characteristics of the existing physical plant necessary for the contractor to install a fully operational system. Contractor shall make maximum use of existing structures (i.e., wall/ceiling mounts, junction boxes, raceways and conduits) in preparation of drawings. Power line recommendations shall conform to NEMA Standard XR2-2000.

d. If the physical structure must be modified to permit transport of the equipment to the installation site, the contractor shall be fully responsible for the modifications and the structure attached to and for restoring the modifications and the structure attached to their original or better condition.

e. The contractor shall identify a responsible and knowledgeable representative to explain the drawings and make any necessary changes. This representative shall visit the site upon request of the Contracting Officer or the COR for review and clarification of the drawings. More than one visit may be required if significant changes are required.

f. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of design submittals and written notification to proceed with installation by the COR.

g. It shall be the responsibility of the contractor to comply with the furnished drawings and/or instructions to provide for the proper installation. Any changes necessary to complete installation caused by incomplete or erroneous drawings and/or instructions furnished shall be the responsibility of the equipment contractor.

B. Provided at the Time of Equipment Delivery:

1. The contractor shall supply two operation/service (maintenance) manuals and two (2) Flash Drive copies with each piece of equipment. As a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this section. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein.

2. Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment.

3. Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions.

4. Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.)

5. Section III, Operation. Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein.

Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related.

6. Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

7. Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration.