36E77619R0048-003.docx

VA Boston Healthcare System West Roxbury Division 1400 VFW Parkway West Roxbury, MA 02132

STATEMENT OF WORK

Project #523A4-CSI-211 Project Title: SPECT/CT (Rm 2C-118)

1.0 GENERAL:

It is the intent of this scope of work that a Design-Build Contractor shall provide architect/Engineer professional services and construction services for site preparation for the installation of new equipment in Room 2C-118 of Building 3, West Roxbury Division.

This project will provide construction of utility services and finishes necessary in the designated locations to allow for the installation of 2 x Siemens Symbia Intevo SPECT/CT by the Equipment Contractor. The project will have to be phased in which one system must be up and running continuously. The work shall include, but not limited to, all labor, transportation, materials, apparatus, tools, equipment and permits necessary to provide for the extension of the room, removal of the existing flooring, ceiling, sinks, casework, doors and installation of new flooring, ceiling, casework, doors, sinks, lighting, painting and relocation of electrical work. Work to be performed at VAMC West Roxbury in accordance with the Statement of Work, Specifications, Drawings, Federal, State, and Local Codes.

Strict noise and infection control measures shall be followed. Existing life safety systems within Building 3 shall not be impaired at any time during the performance of the work.

2.0 PROJECT SCOPE OF WORK:

1. After award, but prior to the start of any construction, the Design-Build Contractor shall contact the VA COR to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, and the contractor’s site- specific safety plan. Field work shall not commence until these plans have been submitted, accepted and/or approved as detailed below.

2. General Contractor’s (GC) employees and sub-contractor employees shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge. See specification 01 00 00 subpart 1.5 Construction Security Requirements for more full requirements.

3. General Contractor shall furnish and post a board where directed by the Contracting Officer, VA Project Engineer (COR) and VA Safety Specialist that includes, but is not limited to, a copy of Rates and Wages, the Construction Wage Rate Requirements Statute (formally the Davis-Bacon Act) poster & schedules, ILSM/ICRA/GEMS/Patient Safety signed determinations, Site Specific Emergency Contact information, Construction site fire response procedures & evacuation plan, post the number of accident free days, emergency force contact information with nearest hospital including directions, etc.

4. The GC shall not proceed with mobilization or construction until after Veteran Affairs’ acceptance of all required submittals and coordination drawings.

5. The GC shall submit a Site Superintendent Designation Letter designating the Site Superintendent to be dedicated to this project only. The Site Superintendent shall be physically present at the construction site (Building 3, 2nd Floor) always there are sub-contractors present, work activities are ongoing, materials are being delivered, etc. The GC shall submit, via e-mail, a list identifying key GC personnel, their responsibilities, contact info and 24 hour/7 day per week primary and secondary contacts. Superintendent Communications: At all times during the performance of this contract, the GC’s designated Site Superintendent is to be available by cell phone. After-hours phone number shall be posted at the construction site on the required board in item #2 above.

6. Before placement and installation of work subject to acceptance checks and tests, the GC shall coordinate and notify the VA Project Engineer (COR) in enough time to enable testing personnel to be present at the site in time for proper testing and field inspection. This includes notification prior to closing walls, ceilings, chases, etc. Such prior notice shall be not less than two (2) weeks unless otherwise designated by the VA Project Engineer (COR).

7. The Design-Build Contractor shall provide the following services for the design, documentation, construction, and construction administration for the preparation of installing 2 x Siemens Symbia Intevo SPECT/CT by the Equipment Contractor.

2.1 DESIGN SERVICES:

A. Basic Services: The following tasks shall be performed:

· Provide the services of a design professional that is registered and licensed in the various design disciplines necessary for the work required, to prepare construction documents and to provide construction support services as further described in this Scope of Work.

· Provide conceptual designs for review by the West Roxbury Division staff to determine the appropriate functional arrangement of the space designated for installation of the new equipment. Revise conceptual designs as required to address comments by West Roxbury Division staff. One conceptual design will be accepted by West Roxbury Division staff as the basis for design development.

· Incorporate all items of work required or recommended by the equipment manufacturer for the successful installation and operation of the equipment by the Equipment Contractor.

· Provide architectural design to meet the needs of the proposed use and in accordance with the accepted conceptual design.

· Conduct a structural survey and investigation of the project location to the extent necessary to determine the ability of the existing building structure to support all loads imposed by the work of this project. The structural survey and investigation shall be conducted by a qualified structural engineer. The structural engineer shall determine whether the existing structure can support the new equipment. If the structural engineer determines that the existing structure can support all loads imposed by the work of this project and that no supplemental framing and/or reinforcement is necessary, then the structural engineer shall provide a written certification to that effect.

· Conduct a survey and perform a study of the existing normal and emergency electrical power distribution systems to determine whether enough electrical capacity is available to meet the needs of the proposed use. Determine needs for normal and emergency electrical power. All electrical power needs shall be determined by a qualified electrical engineer and the design of electrical work shall be prepared by a qualified electrical engineer.

· Conduct a survey and investigation of the mechanical, plumbing, and fire protection systems of Building 3 to the extent necessary to determine their available capacities and the ability of these existing systems to meet the needs of the proposed use. The existing fire alarm system is EST-3 as assembled and bench tested by the manufacturer of record Signet Electronics Systems, Inc.

· Investigate the existing HVAC system and determine if the existing system will meet the need of the proposed use. HVAC needs shall be determined by a qualified mechanical engineer and the design of HVAC work, if any, shall be prepared by a qualified mechanical engineer. HVAC work shall tie into the existing building management system (TRANE). The existing BMS system for West Roxbury is TRANE Tracer Summit.

· Provide telecommunications and data connection devices to suit the needs of the proposed use. Telecommunications and data work shall be performed in conformance with West Roxbury Division requirements and standards.

· Provide all necessary engineering and design for plumbing, fire protection, electrical systems, alarms, security, radiation shielding, architectural, structural, and all other work to meet the needs of the proposed use and for a complete and usable installation. Radiation shielding requirements will be developed and tested by a West Roxbury Health Physicist.

· Prepare construction documents for the proposed work. Documents shall consist of construction drawings and technical specifications and shall be prepared in enough detail to fully describe the extent of work required for a complete and fully functional installation and to demonstrate compliance with all VA Standards and contract requirements.

· Provide construction period services by the Design-Build Contractor’s design professional, consisting of review of product and material submittals and shop drawings, respond to inquiries for clarification of construction documents prepared by the design professional, review change order proposals when requested by the VA, and prepare as-built drawings upon completion of the construction.

· Provide site visits by the Design-Build Contractor’s design professional during construction and provide one final inspection of the completed work by the Design-Build Contractor’s design professional to determine whether the work was completed in accordance with the approved construction documents.

· Structural Engineering Design Services: If the investigations by the Design- Build Contractor’s structural engineer determine that the existing structure cannot support the new work, the Design-Build Contractor shall provide design of whatever supplemental framing and/or reinforcement is necessary to carry the weight of the new equipment.

· Electrical Engineering Design Services: If the investigations by the Design- Build Contractor’s electrical engineer determine that either the existing normal or emergency electrical power systems, or both, are insufficient to meet the power needs of the new work, the Design-Build Contractor shall provide design of whatever improvements to the existing electrical power systems are necessary for the proposed use.

· Mechanical Engineering Design Services: If the investigations by the Design- Build Contractor’s mechanical engineer determine the existing HVAC system is insufficient to meet the cooling requirements of the equipment, the Design-Build Contractor shall provide design of whatever improvements to the existing or new mechanical systems are needed to meet the requirements of the equipment.

B. The Design-Build Contractor shall be responsible for the entire design of this project, including confirmation of existing conditions. The Design-Build Contractor shall also be responsible for developing a detailed infection control plan for the construction work. This plan shall be based on medical center infection control policies and will be site specific for the areas involved in the project. The design must include a phasing plan that minimizes any negative effects to the normal operations of the medical center and this building.

2.3 CONSTRUCTION SERVICES:

Provide all construction of site preparation as shown on the construction documents approved by VA West Roxbury Division and in accordance with the instructions and recommendations of the equipment manufacturer.

Phasing will have to be incorporated into design and construction to allow for one system to be operational fully while the other is being replaced. Once the old system is replaced with the new Siemens Symbia Intevo, it must be tested and fully operational with no issues prior to beginning the replacement of the second. The contractor will have to work with the equipment manufacturer to ensure the testing and training is completed accordingly.

Demolition

1. Remove and dispose of existing suspended ceilings.

2. Remove and dispose of existing sheet vinyl floorings and VCT flooring in corridor.

3. Remove and dispose existing cabinetry and sinks.

4. Remove lead-lined doors.

5. Remove existing lighting

6. Remove back section of wall to allow for extension of existing space into corridor.

7. Remove wall located across elevators to provide new egress pathway.

8. Carefully remove the patient lift system and store in secure place.

9. Contractor to provide dumpster(s) for demolition materials.

New Work

1. Provide construction documents consisting of drawings and specifications for the work to be performed. Construction documents shall be prepared by design professionals who are licensed in any US state in their design discipline. See below for further design requirements.

2. Upgrade the room to meet criteria of the Equipment Manufacturer including relocation of sprinkler system, if required.

3. Install a new ceiling grid system with 2 x 2 tiles.

4. Install new LED lighting for the entire room.

5. Install 2 x new staff wall-mounted hands-free stainless-steel sink as shown on the plans.

6. Re-install the patient lift that was removed during construction.

7. Provide 3 x electrical relocation outlets for -80° freezers and possible relocation of units.

8. Install 2 x new automatic lead lined doors.

9. Install new door hardware for both rooms to conform with existing West Roxbury standards. Hardware – Corbin Russwin. Core – Kaba Peaks LFIC 6-pin

10. Install new casework in control room, with Corian counter top with integral backsplash, West Roxbury ID will provide further information on casework upon award.

11. Repair and patch VCT flooring in corridor where needed.

12. Repair and level the existing concrete floor using Ardex self-leveling concrete or equal material to achieve the standards for level and flatness specified by the manufacturer of the new equipment. Flooring shall be seamless vinyl sheet with integral base and with trim caps. Patterns and colors to be determined.

13. Clean, patch and repair existing surfaces. Remove and reinstall items mounted on the walls. Apply paint in two coats; body and finish. First coat applied is body coat and second coat are finish coat. Color shall be as selected by the West Roxbury Interior Designer. Paint the new booth walls and remaining existing and new walls, frames, doors and corridor.

14. Contractor shall provide firestopping within the limits of work, including the firestopping of existing penetrations that are exposed by the work of the project.

15. Restore all other surfaces, disturbed by the work to pre-existing condition.

Electrical, Data/Telecom, and Fire Alarm-

1. Provide electrical work specified by Siemens, the manufacturer of the new Symbia Intevo SPECT/CT. Provide power connections, outlets, terminal boxes, cables, conduit, pull boxes, controls, switches, conduits and raceways, and devices as required for the installation of the new Symbia Intevo SPECT/CT equipment.

2. Siemens shall install all wiring required for the new equipment as indicated on Siemens documents and plans.

3. Provide data connection means at the designated control booth and other locations as required in accordance with the standards of the West Roxbury Division. Installation of both telephone and data must be complete to include all cabling and connections. Work must conform to West Roxbury Cabling and Quad Drop specifications.

4. Termination into the local IT closet and testing of all telephone and data systems is the responsibility of the contractor. The general contractor shall bear the cost of employing the services of E2 Telecom for final connections and testing.

5. Conduit, wiring, connections and programming to the existing BMS are the responsibility of the contractor. TRANE is the existing BMS, no exceptions.

6. Modifications to the existing Fire Alarm system will require fire protection engineering redesign and support using licensed professionals. Existing fire alarm system “as built” or “shop drawings” will be verified by Design-Build A/E against actual system assembly prior to any redesign modification. All modifications will require updated drawings to be delivered to the VA after testing and commissioning has been completed. All work performed must meet current; Healthcare, National Fire Protection Association (NFPA) & The Joint Commission standards. The existing fire alarm system is EST-3 as assembled and bench tested by the manufacturer of record Signet Electronics Systems, Inc.

3.0 SUBMITTALS:

Design Submissions-

The Design-Build Contractor shall retain file copies of all items forwarded to the Contracting Officer or his/her Representative (COR) under various design review submissions. Intent of such a requirement is to save time by resolving questions over the telephone, to ensure that copies are available in the event of loss or damage to the originals during reproduction, and to facilitate rework of documents for amendments made necessary by discovery of problems during later stages of project development. The same official of the Design-Build Contractor with whom the contract was negotiated shall sign all correspondence with the Contracting Officer and his/her Representative (COR). All submissions (drawings, specifications, cost estimates, design analysis, etc.) shall be legibly identified as the percent (%) of design submission. Each submission shall incorporate the comments made by the VA at the prior review stage.

Note that there is a limitation of 6% of construction cost, imposed by law, for the preparation of contract drawings and specifications per 48 CFR, Chapter 8, and Part 836.606-73.

a. Drawings: Base all original drawings on standard VA guidelines. Drawings shall be done in plain view at a minimum scale of 1/8" = 1 '0", where necessary, and generally 1/4" = 1'0" or larger when possible to fit on sheet. Details shall have a minimum scale of 1/4" = 1'0", and if possible, it is preferred larger. All details, title blocks, base plans, etc., shall be drawing as "XREFS" bound to the drawing for submission purposes and final issue only. All other usage shall be drawing from a common Master Set, daily if required, from a source maintained on the architect’s master database. The database shall be available by modem to all design disciplines and the VA. The purpose of this requirement is to insure consistency and to eliminate design conflicts by guaranteeing that common elements of the design stay throughout the design life of the project.

Drawings shall be independent for architectural, mechanical, electrical, structural, civil, and any other design disciplines for the project, and shall show, on separate views, required demolition and reconstruction details for each function.

Drawings shall be prepared in accordance with United States National CAD Standard and VHA Program Guide 18-3, VHA National CAD Standard Application Guide. Electronic version of drawings shall be submitted using IBM compatible "AutoCAD" 2014 and in Portable Document Format (.pdf). Final drawings shall be plotted in ink on 30" x 42" polyester film sheets. Sepias are not acceptable as original drawings. Final drawings submitted by the Design-Build Contractor shall be originals, shall be the result of Design-Build Contractor field investigation, and shall not be direct takeoffs or tracings of any drawing provided as information.

Final drawings shall bear the VA title block and nomenclature on polyester sheets as are the sample sheets supplied by the VA. All drawings in a project set shall be on the same type and size sheets. All drawings are required to show existing conditions as of the date of the design submission.

All contract drawings shall be produced with a view to the use of half-size reductions. Pertinent criteria to assure this result are as follows:

1. Drawings shall provide uniform photographic quality.

2. Minimum lettering height shall be not less than 1/8 inch.

3. Legends and symbols as well as size, spacing and location of notes, dimensions, etc. shall be such as to produce legible half-size reproductions.

4. No lettering, shading or marking on the reverse side is acceptable.

5. Clearly distinguish between new work and existing work.

6. Graphic scales shall be provided on all drawings.

b. Specifications: Provide complete project specifications, to include all sections of CSI Divisions 1-50 that, in the opinion of the Design-Build Contractor, are necessary to properly and adequately construct the project by a construction contractor. Specifications shall be based on the VA Master Construction Specifications. Specifications shall be prepared in MS Word, IBM compatible format. The Design-Build Contractor shall review and edit the applicable sections of the specifications as to completeness, relevance, and correctness. The intent is to provide specifications that are suitable for the project intention and detailed enough to enable the contractor to perform the work in the best and simplest possible manner. It is equally important that the Design-Build Contractor "edit out" portions of the specifications that add additional cost to the project without additional value or quality. Not every portion of the master specification is appropriate to this project. Where choice of items is referenced in the specification section, the Design-Build Contractor shall consult with VAMC Facilities Management Service for direction on which option to select. The contractor shall not be provided options or choices to select from but must be provided the specific selection. The Design-Build Contractor shall obtain from Facilities Management Service the name and type of specialty materials and equipment that are required for use on the project. All items shown in the specifications shall, if named specifically by brand or production name, carry the statement "or approved equal". Exception may occur due to previously purchased or installed items interacting with new construction. In this situation, items used should be the same as existing or matched accordingly. The VA shall provide information on such items. The Design-Build Contractor shall specify construction in detail in all the specification sections. Tolerances, and workmanship, shall not be allowed to default to "common industry/construction practices”, or any similar vague standard. The legal precedence of the specifications over the drawings shall not be used to resolve design ambiguities between the drawings or notes necessary for clarity. Any contradiction, ambiguity, or statements subject to various interpretations shall be immediately corrected to reflect a single clear intention.

c. Minimum Requirements for A/E Submissions: The cost of reproduction of all review materials is included in this contract.

1. CONSTRUCTION DOCUMENT SUBMISSION (60%). The following quantities of design review material are required:

a) 3 sets of Plans (Blueline 2-full and 1-half)

b) 2 sets of Construction Cost Estimate

c) 2 sets of marked-up Sections of the VA Master Construction Specifications

d) 1 Electronic Media (CD ROM) copy of the above documents

2. CONSTRUCTION DOCUMENT SUBMISSION (100%): The following quantities of design review material are required:

a) 3 sets of Plans (Blueline 2-full and 1-half)

b) 2 sets of Construction Cost Estimate

c) 2 sets of Construction Specifications

d) 1 Electronic Media (CD ROM) copy of the above documents

e) 1 copy of responses to VA comments of previous submission

3. CONSTRUCTION DOCUMENT SUBMISSION (Final): Upon completion of all revisions, submit the following items:

a) 2 copies of the final project documents on Electronic Media (CD ROM), with all project documents recorded on a single CD ROM, and each copy containing the following:

· drawings on IBM compatible "AutoCAD" version 2014 and in Portable Document Format (pdf)

· the final specifications in Microsoft Word format

· the final specifications assembled into a single file in Portable Document Format (pdf)

· final construction cost estimate in Microsoft Excel

· Final Design Analysis in a single file in Portable Document Format (pdf).

b) 3 sets of Plans (Blueline- full 2-full and 1-half)

c) 1 set of Original Reproducible Plans with seal of the design professional on each sheet

d) 1 set of Original Reproducible Specifications

e) 1 copy of responses to VA comments of previous submission

d. Delivery Media and Format for Final Documents-

1. Format: CAD Drawings shall be prepared in accordance with VHA Program Guide 18-3, VHA National CAD Standard Application Guide. A copy of all data and files developed under this project shall be delivered to the Government in digital format. The data files should be provided on compact disk (CD ROM) in ISO 9660 format. A “Readme.txt” file must be included with the delivered digital media that includes normal transmittal information.

2. Label: The external label for each digital media shall contain the following information:

a) Contract Number and date.

b) Format and version of operating system software, name and version of utility software used for preparation and copying files to media.

c) Sequence number of digital medias.

d) List of file names on the digital media

3. Quality Assurance/Quality Control: Before a file is placed on the delivery digital media the following shall be performed:

a) Remove all extraneous graphics outside of the border area and set the active parameters to a standard setting.

b) Check to ensure that all reference files are attached without device or directory specifications.

c) All digital files shall be delivered to the Government uncompressed.

d) Include all files both graphic and non-graphic required for the project (i.e. color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.).

e) Make sure that all support files such as those listed above are in the same directory and those references to those files do not include device or directory specifications.

f) Include any standard sheets (i.e. abbreviation sheets, standard symbol sheets, etc.) necessary for a complete project.

g) Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the contractor, or not provided among the Government furnished materials. The contractor shall obtain Government approval before using anything other than the Government standards.

h) Each finished CADD drawing or map shall have its own separate plot file. The plot file for each finished drawing shall be provided to the Government in a specified plotter configuration.

e. Ownership: All electronic files created and reimbursed for this project shall be the property of the Department of Veterans Affairs.

Prior to commencing any construction work, the Design-Build Contractor shall submit to and receive approval of the VA West Roxbury Division for the following:

Construction Submittals

· The contractor shall submit product samples, manufacturers’ literature, and data as required per the project specifications. In addition, the contractor shall pay specific attention to ensure timely submission of all product samples, manufacturers’ literature, and data covering the materials that will be installed in this project.

· The contractor shall submit one (1) copies of each submittal for approval prior to installation of the related equipment. Materials shall not be ordered or installed prior to approval of the submittals. Direct all submittals to the designated COR through the CO.

· Certification from the Contractor/Installer that the system specified meets all identified code and insurance requirements as required by the Government.

· Material Safety Data Sheets (MSDS) for all materials to be used in the construction of the work.

· The GC shall follow the VHA BHS West Roxbury Project’s submittal process attached to specification section 01 33 23. The GC shall supply a master submittal list to track all required submittal items and provide the VA Project Engineer (COR) an updated master submittal list weekly until the submittal process is completed. All submittals shall include appropriate project information, GC signature, adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with the contract document requirements. Catalog cuts submitted for approval shall be legible and clearly identify equipment being submitted (i.e. highlight, cloud, etc.). It is the GC’s responsibility to provide submittals that meet all necessary Federal, State and Local code requirements to be approved. Failure to meet these requirements are the responsibility of the contractor and do not justify a request of time extension.

Upon completion of construction work and before submitting invoice for final payment, provide to the VA West Roxbury Division the following:

· Operation and Maintenance Manuals for new equipment

· Test Reports if applicable

· As-built drawings

4.0 CODE REQUIREMENTS:

All materials and workmanship shall comply with the codes and standards adopted by the VA.

a. OSHA

b. NFPA Life Safety Code (NFPA 101), latest edition

c. International Building Code, latest edition

d. National Standard Plumbing Code, latest edition

e. All applicable Department of Veterans Affairs (VA) master design specifications and master construction specifications (accessible https://www.cfm.va.gov/til/index.asp.

f. Providence VAMC Cabling and Quad Drop Specifications

g. National Electrical Code, latest edition.

h. EIA/TIA Standards

Note that where different specifications require different considerations for the same item of work, the more restrictive specification will generally have precedence and will be followed regardless of the specification publisher.

All materials and workmanship shall comply with the codes and standards adopted by the VA. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

5.0 PLANNING INFORMATION AND STANDARDS:

The applicable portions of Government criteria in conjunction with industry standards shall govern the design and preparation of contract drawings, specifications, cost estimate, and design analysis. The design shall also satisfy applicable State of Rhode Island criteria. Emphasis is placed on the following documents that establish minimum requirements:

1. VA Design Guides

2. VA Design Manual

3. International Building Code (latest edition), the National Standard Plumbing Code (latest edition), the National Electrical Code (latest edition), and other codes and standards cited in VA criteria, standards, and similar documents.

4. United States National CAD Standard and VHA Program Guide 18-3, VHA National CAD Standard Application Guide

5. VHA Program Guide 18-3, Design and Construction Procedures

6. The Illuminating Engineering Society of North America (IESNA) Handbook

7. VA Manual for Preparation of Cost Estimates for Hospital Projects

8. The project shall incorporate features that meet VA standards for the dignity, security and privacy of patients who utilize the facilities constructed by this project. Minimum standards are provided in Appendix A of VHA Handbook 1330.01, Health Care Services for Women Veterans.

9. Guidelines for Design and Construction of Health Care Facilities, latest edition published by the American Institute of Architects

The Design-Build Contractor or A/E shall obtain all data necessary to prepare the design documents required. The Design-Build Contractor shall confirm all existing conditions and field verify any document provided by the VA. The Design-Build Contractor or A/E is wholly responsible for both the accuracy and the level of completeness of the final product and failure to verify information is not acceptable. Information (drawings and other documentation) provided to the Design- Build Contractor or A/E shall be used for reference only.

6.0 DESIGN SITE VISITS AND MEETINGS-

The Design-Build Contractor or A/E shall visit the proposed project site to obtain the details and specifics of the relevant existing field conditions to fully complete the work of this project without omission. Such visits shall include a thorough inspection of normally enclosed or inaccessible areas such as spaces above the ceilings, within walls or chases, in pipe crawl spaces, and in or under basement floors. Where necessary, Design-Build Contractor or A/E shall arrange to have walls or ceilings opened, at no additional expense to the Government, to examine the interior or hidden conditions to provide complete drawings. Arrangements for visits to make inspections shall be made by contacting Facilities Management Service at least 48 hours before the visit.

The Design-Build Contractor or A/E shall attend meetings at the time and place requested by the Contracting Officer and his/her COR. Minutes of the meetings shall be taken by the Design-Build Contractor and submitted to the Contracting Officer and his/her COR. Meetings shall include the following:

a. Pre-Design Meeting - The Design-Build Contractor or A/E shall meet with the Contracting Officer and/or his/her COR, and, if applicable, the Using Service's Representative, to determine project requirements, the arrangement of the areas, and to clarify the scope of work.

b. Design Review Meetings-The Design-Build Contractor or A/E shall attend meetings with the Contracting Officer and his/her COR, and the Using Service's Representative during field investigations and for review conferences as needed to advance progress of the work. As a minimum, attend one review conference after submission of the 100% documents.

c. Attend one Pre-Construction meeting.

7.0 ANSWERING INQUIRIES & ISSUING AMENDMENTS:

The Design-Build Contractor or A/E shall provide prompt answers and recommendations to inquiries made by the Government. In the event of error or omission, the Design-Build Contractor or A/E shall issue design amendments to the project documents to clarify the documents. Those amendments required to correct omissions or errors made by the Design-Build Contractor shall be at no additional cost to the Government.

8.0 WARRANTIES / PROJECT CLOSEOUT REQUIRMENTS:

The Design-Build Contractor shall guarantee all provided materials, equipment, and workmanship for a period of one (1) year from the Date of Acceptance of the entire project. During the term of the guarantee, the Design-Build Contractor shall repair or replace all defective material or equipment within 72-hours of notice without additional cost to the Government.

When the work is completed, the Design-Build Contractor shall provide one copy of as-built drawings that indicate the changes made during construction from the final design documents. The Design-Build Contractor shall also provide operation & maintenance manuals for any equipment installed by the Design-Build Contractor for which the manufacturer recommends periodic maintenance.

9.0 PROPOSED SCHEDULE:

Work shall commence upon receipt of a Notice to Proceed from the government and shall be completed within a total of 310 calendar days after receipt of Notice to Proceed.

Design

Total Design time is 70 calendar days from issuance of the NTP.

Construction

Substantial Completion of Site Preparation Construction (1st system): 160 calendar days after NTP Equipment Installation/Testing/Training Completion (1st System): 190 calendar days after NTP Substantial Completion of Site Preparation Construction (2nd system): 280 calendar days after NTP Equipment Installation/Testing/Training Completion (2nd System): 310 calendar days after NTP

10.0 UTILITY SERVICES:

Utilities Services: Contractor shall always maintain existing utility services for Medical Center. Contractor shall also provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the Medical Center. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the Medical Center COR, in writing, a minimum of 15 calendar days in advance of proposed interruption. A minimum of 15 calendar days is required by Medical Center staff to assess interruption impacts and to prepare mitigation measures; therefore, the requirement to make utility interruption requests a minimum of 15 calendar days in advance of the planned interruption will not be waived. Request shall state specific details of the interruption to include identification of the utility system and device to be interrupted, its location, reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time that such interruption will cause least inconvenience to activities of Medical Center. Interruption time approved by Medical Center will occur at other than Contractor's normal working hours unless the VA determines that the interruption is of a minor nature and will not cause inconvenience to hospital activities.

4. If the Medical Center determines that the requested interruption is of a minor nature and will not cause inconvenience to hospital activities, the Medical Center may allow the interruption to proceed in less than 15 calendar days after receipt of the contractor’s request for interruption.

5. Contractor shall not manipulate any utility device that will interrupt any utility service. Medical Center staff will operate utility devices to initiate and to terminate an approved utility service interruption. Contractor shall comply with lock out/tag out procedures.

6. In case of a contract construction emergency, service will be interrupted on approval of Project Manager. Such approval will be confirmed in writing as soon as practical.

11.0 SAFETY PRECAUTIONS

1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

4. No flammable liquids shall be stored or used in the medical center.

5. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site always of extinguisher inspections.

6. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

7. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

8. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner assigned to the project at the Preconstruction Conference. Multiple ICRA's may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. The Contractor shall also comply with an Interim Life Safety Measures (ILSM) & Green Environmental Management System (GEMS) which will be developed with the COR.

12.0 HAZARDOUS MATERIAL REPORTING

1. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project's completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

2. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

3. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Representative (COR) at (extension 5138) as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

13.0 ENVIRONMENTAL PROTECTION

1. To provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

2. Contract is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor construction.

3. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

4. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the work day of incurred damage.

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