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RFP 36E77618R0053 RENOVATE 5TH FLOOR SURGERY TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET
ITEM
NO.
| DATE QUESTION RECEIVED |
| DATE QUESTION ANSWERED |
| QUESTION |
| GOVERNMENT RESPONSE |
| 1. |
| 4.21.18 |
| 5.1.18 |
| In Spec Section 01 33 24 Electronic Submittal Procedures, it specifies that the Contractor shall provide Submittal Exchange Services. Should this be considered a sole source item? The package does not currently have a sole source J&A for this item, will the VA be providing one? |
| Spec Section 01 33 24 will be rewritten by the Architect/Engineer indicating that the SFVAHCS will be providing the services of Submittal Exchange® for this project. The rewrite will be issued as part of Amendment 00002. |
| 1. |
| 4.26.18 |
| 5.1.18 |
| The solicitation refers to the contractor being responsible for Submittal Exchange. It was our understanding that VISN 23 had a contract for this service and that it would be available to the contractor at no expense. Please clarify that the contractor will be responsible for the costs associated. |
| Spec Section 01 33 24 will be rewritten by the Architect/Engineer indicating that the SFVAHCS will be providing the services of Submittal Exchange® for this project. The rewrite will be issued as part of Amendment 00002. |
| 1. |
| 4.26.18 |
| 5.1.18 |
| At the pre-bid meeting, it was stated, questioned and repeated, that ALL on site project personnel will need to be OSHA 30. In our experience, the general contractor’s superintendent (as designated competent person on site) is the only person required to be OSHA 30; all other on-site personnel are to be OSHA 10. Over the course of this project, we anticipate 80 – 100 tradespeople working on site in some capacity. If we require each of them to have 30 hours of training at a typical labor rate with fringe of $65.00/hour, the cost to train that person will be $1950.00 in labor and $100.00 - $200.00 for the course itself. Multiplied by 80 to 100 tradespeople, the cost for training will easily approach $200,000.00. Because this is not a standard industry requirement, the training is not a cost we can expect trades contractors to absorb and as a result it will be carried in their proposals. Please confirm that all tradespeople on site will be required to be OSHA 30. |
| ALL TRADESPEOPLE ON SITE WILL NOT BE REQUIRED TO HAVE OSHA 30 TRAINING. Safety training requirements are outlined in Spec Section 01 35 26, SAFETY REQUIREMENTS. A Competent Person (CP) can have collateral duties, but each trade shall be covered by a CP, which can be the prime Contractor’s SSHO or CP, as long as they are trained in the specialized CP role (i.e. Asbestos, Electrical, Cranes & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations). |
| 1. |
| 4.26.18 |
| 5.1.18 |
| Has the work area for this project been surveyed for lead containing materials? |
| No. |
| 1. |
| 4.26.18 |
| 5.1.18 |
| The auditorium walls will need to be patched where the existing speaker boxes will be demolished. The contractor will have to paint the patched in area. Please advise on the extent of painting required given the large surface area of the wall. |
| The Architect/Engineer will revise Keynote 6 on plan sheet 5-AI101 to say “Infill opening behind speaker grill with 2-hour shaft wall as indicated on Detail 4/AI501, WALL LADDER DETAIL. Existing speaker grill to remain on auditorium side of wall.” This revision will be part of Amendment 00002. |
| 1. |
| 4.26.18 |
| 5.1.18 |
| Can we assume that there will be no noise restriction during 5th floor demolition? If there are restrictions, please advise. |
| The Contractor will be required to follow Spec Section 01 57 19, Part 1, Section 1.5, Paragraph F. Reduction of Noise. Because areas below the construction level on 5th Floor are occupied during the day, the Contractor will be required to “minimize noise using every action possible.” |
| 1. |
| 4.26.18 |
| 5.1.18 |
| Given the complexity of this project, several trades have asked for an extended construction duration. Can the project duration be extended by another 120 calendar days as requested at the pre-bid site walk? |
| As requested by several of the contractors during the Site Visit, the project duration will be revised from 365 days to 485 days after the Notice to Proceed. The project duration will be revised as part of Amendment 00002. |
| 1. |
| 4.26.18 |
| 5.1.18 |
| We would like to use a small scissors lift in the space. Can the VA provide information on the maximum load per sf that the existing floor can support or has the VA had experience with using lifts on upper floors of the building? |
| The VA does not have information on the maximum load that the existing floor can support, but the VA has previously had small scissors lifts on upper floors of the facility. The contractor will be required to contact the SFVAHCS’s elevator maintenance contractor, Kone Corporation, to determine the carrying capacity of elevator “D”, the elevator carrying the lift up and especially down the elevator. Point of Contact at Kone is Chuck Beard (605) 336-1578. |
| 1. |
| 4.26.18 |
| 5.1.18 |
| Where will the laydown area be located for this project? |
| The laydown area for the project will by the area north of Building 1 (Main Hospital) near the connecting corridor between Building 5 and 1. In lieu of hauling debris down the elevator, a debris chute shall be used to dispose of construction debris from 5th Floor down to a dumpster on the ground, |
| 1. |
| 4.26.18 |
| 5.1.18 |
| There is a considerable amount of VA equipment in the project space. Will the VA remove that equipment or is that the contractor’s responsibility? If it is the contractor’s responsibility, where would you like us to put it? |
| The SFVAHCS will remove all materials and equipment within the construction area prior to the start of the construction project by the Contractor |
| 1. |
| 4.26.18 |
| 5.1.18 |
| Do we need to provide a porta-john for tradespeople or can they use VA restrooms? |
| The Contractor shall provide temporary sanitary toilet accommodations for their workers as per the General Requirements Section 01 00 00, page 17. |
| 1. |
| 5.3.18 |
| 5.7.18 |
| The Amendment 002 cover page (Form 30) references an acknowledgment date of May 11, 2018, 2 pm ET. Sometimes we see a revised 1442 issued. Can you confirm the bid date has been pushed back to May 11, 2018 at 2 pm ET. If so, will you be re-issuing a 1442? |
| The Amendment 002 cover page is correct, the bid date has been pushed to May 11, 2018 at 2 PM ET. We will not be re-issuing a 1442 |
| 1. |
| 5.3.18 |
| 5.7.18 |
| Amendment 003 has the “date specified for receipt to Offers” checked as “is not extended” |
| The “date specified for receipt to Offers” checked as “is not extended” due to amendment three not being extended. Amendment 002 was the only amendment that was extended which was the date of May 11, 2018 at 2 PM ET. |
| 1. |
| 5.3.18 |
| 5.9.18 |
| The equipment schedule on plan sheet IF101 calls for a contractor supplied and contractor installed portable ramp. Section 10 40 01 of the spec book states in part 2.5 that the ramp needs to be a “portable roll up ramp” with “Roll-A-Ramp” being the basis of design. It also states that the width should be 42-inches if the existing conditions allow for it. A ramp with a 42-inch width is not offered by the manufacturer/company Roll-A-Ramp – confirmed today. They also do not offer customizable width fabrications. This is a specialty product (patented) and we have not been able to source a similar product. The standard widths closest in size manufactured by Roll-A-Ramp are 36 or 48 inches. Please advise on an alternate supplier for specification requested or please provide the requested width offered by Roll-A-Ramp. |
| The Government requests a ramp width of 48 inches. The basis of design remains unchanged. |
| 1. |
| 5.7.18 |
| 5.8.18 |
| The project specifications, section 01 35 26 Safety Requirements, subsection 1.13 Tuberculosis Screening, calls for TB screening to be done on all contract employees within 90 days of assignment to the worksite. Please confirm that this would be a requirement as it can have an impact on the cost of the project given the number of anticipated trade personnel. |
| This requirement is to be removed from the specs. Does not apply. |