36C78619Q0365-001.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78619Q00365

Issue Date of Solicitation: August 6, 2019

Response Due Date: Tuesday, August 20, 2019 at 4:00 pm (Eastern)

Applicable NAICS: 561612, Security Guard and Patrol Services $20.5 million

Classification Code: S206, Guard Services

Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: September 9, 2019 thru September 8, 2020 with (4) 1-Year Options through September 8, 2024, if exercised

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contracting Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Memphis National Cemetery 3568 Townes Ave Memphis, TN 38122

Attachments: A – Wage Determination for King County, Washington

B – Statement of Work (SOW) C – Price/Cost Schedule

D – Past Performance Questionnaire E – List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0365.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-02 Effective July 2, 2019

This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB).

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561612, Security Guard and Patrol Services with a business size standard in dollars of $20.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. In accordance with FAR 19.502-4, the Government reserves the right to make multiple contract awards to more than one responsible SDVOSB concern.

Department of Veterans Affairs, National Cemetery Administration, Contracting Service (43C1), is the only activity authorized to issue orders under this contract.

In accordance with Veterans Affairs Acquisition Regulation (VAAR) Clause 852.219-10, Offerors understand at least 51 percent of the cost of personnel for contract performance, will be spent for employees of your business concern or employees of other eligible Service-Disabled Veteran-Owned small business concerns. Offerors must identify in their Technical Proposal, a detailed plan of action on how compliance with this mandate will be met and maintained for the duration of this contract.

NON-PERSONAL SERVICES CONTRACT

The services provided in the contract will involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

PRICE SCHEDULE:

Contractor shall provide all labor, supervision, material, equipment and supplies to provide Unarmed Security Guard services for the Memphis National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Statement of Work, Technical Specifications, Performance Incentives/Disincentives (Quality Assurance Surveillance Plan), terms and conditions contained in this solicitation.

Offeror is to understand that the quantities stated in the schedule are estimates for pricing purposes only.

The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only. The schedule price provided shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

CLIN

No.

Supplies/Services Est. Qty Unit Unit Price Total Price

0001 Description $_________ $___________

SEE ATTACHMENT C - PRICE/COST SCHEDULE

Total $___________

Total Estimated Price Base and all Option periods

SCOPE: The contractor shall be responsible for providing Unarmed Security Guard Services at the Memphis National Cemetery.

Services to be Provided: See Attachment B – Statement of Work

SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award.

If your company plan to conduct a site visit of the Memphis National Cemetery, you must contact the designated point of contact below to schedule and date/time for the site visit.

Site Visit Location and Date: Memphis National Cemetery, 3568 Townes Avenue, Memphis, TN 38122.

Date: Tuesday, August 13th, 2019 at 10:00AM, CST, Alternate Date: Wednesday, August 14th, 2019 at 10:00AM, CST IMPORTANT: ALL INTERESTED OFFERORS MUST CONTACT: Richard Webb or Amanda Rhodes, (901) 386-98311at the Memphis National Cemetery to set up a site visit appointment. An appointment must be made in advance prior to visit. No exceptions. No site visits will be scheduled or arranged after 3:30PM, CST on Monday, August 12, 2019 .

Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov PRIOR TO AWARD and through final payment, and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED. SDVOSB and VOSB socio-economic categories MUST be registered within the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) PRIOR TO AWARD if selected.

Responses to this Request for Quotation (RFQ) are submitted through eCMS Vendor Portal website, https://www.vendorprotal.ecms@va.gov no later than 4:00PM, EST on Tuesday, August 20th, 2019. Responses to this announcement will result in a firm fixed price contract and the Government intends to make award without discussions.

All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Questions pertaining to this announcement shall be sent via email to tracy.williams6@va.gov. All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than August 14, 2019 4:00 p.m., (Eastern). Telephone inquiries will not be accepted. Questions will not be addressed after the deadline date.

To maintain procurement integrity, please do not contact the Memphis National Cemetery personnel directly with any questions pertaining to this Solicitation. All questions must be forwarded to the Contracting Officer by the designated Q&A deadline date.

Offer Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All Offer documents must be in Adobe Acrobat (.pdf) format – No MS Word documents please.

All Offerors shall include the following information as part of their Offer in the following VOLUMES:

Company Information (VOLUME A)

Legal Business/Company Name (as listed in www.sam.gov) Company Address DUNS Number Point of Contact Name Telephone number Email Address Capabilities Statement Proof of current System for Award Management (SAM) account For SDVOSB and VOSB concerns, current Vendor Information Pages (VIP) certification (CVE letter is also acceptable) One (1) signed copy of Acknowledgement of any Solicitation Amendments One (1) copy of Completed FAR Provision 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representations and certifications electronically at www.sam.gov (copy of current SAM status)

One (1) copy of Technical Proposal (see FAR Provision 52.212-2 “Evaluation – Commercial Items) (VOLUME B)

Past Performance Questionnaire (Attachment C) AND at least three (3) Past Performance References – for related Grounds Maintenance Services (VOLUME C)

One (1) copy of Price Quote/Quote for all items in the schedule – this should be a separate document in .pdf format. Pricing shall be submitted in the Price/Cost Schedule of Supplies/Services CLINs format as outlined in (VOLUME D).

Offers and all supporting documentation shall be submitted via email in Adobe .pdf format, to the following email address: https://www.vendorprotal.ecms@va.gov

Offer packages that do not contain all the above materials will be rejected as non-responsive.

The Offeror, not the Contracting Officer, will be responsible for ensuring that a complete proposal and all Volumes have been received the Contracting Officer by the designated deadline date.

Evaluation Process:

The Government intends to award a Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Offers will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which Offer provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:

1. Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price.

Proposed price must be determined to be fair and reasonable in order to be eligible for award.

2. Technical Acceptability

1. Demonstrated experience performing this requirement

2. Demonstrated qualifications to perform services

3. Use of Sub-Contractors

3. Past Performance

Offer Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation

The following shall be included as part of the offeror’s submission:

Experience of company and subcontractors anticipated to perform work under this contract

Managerial & Technical Qualifications of key personnel

Qualifications of any proposed sub-contractors and the percentage of work they will be performing.

Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment D) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: tracy.williams6@va.gov no later than the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment E) to the Contracting Officer. The completed list of references shall be included with the offeror’s proposal submission.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2018) FAR 52.212-2 Evaluation- Commercial Items (OCT 2014) FAR 52.212-3 Offeror Representation and Certifications- Commercial Items (OCT 2018) FAR 52.216-1 Type of Contract (APR 1984) FAR 52.233-2 Service of Protest (SEP 2006) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Offerors must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Oct 2018) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9 Option to Extend the Term of the Contract (30 days) FAR 52.222-17, Non-Displacement of Qualified Workers (May 2014) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016)

(DEVIATION)

VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

End of Document