Questions for RFQ 36C77622R0118.docx
DOCX document 17 KB Posted
- Solicitation number
- 36C77622R0118
About this file
This document contains questions and answers regarding a solicitation by the Department of Veterans Affairs for a national retirement solution. The VA is seeking proposals for a single-award, firm-fixed price contract to provide a software solution to allow approximately 458,000 VA employees to calculate retirement benefits under CSRS, FERS, the Federal Thrift Savings Plan, and Social Security. Key requirements include fully automating the submission of completed retirement documents to DFAS and OPM, hosting the software on the vendor's website rather than VA infrastructure, and certifying the system at the moderate security level. The contract period of performance will be a base year plus four option years. Proposals including optional contract line items will be accepted, with an anticipated award date of September 1, 2022.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C77622R0118 0001.docx | DOCX document | |
| ATTACHMENT E - National Retirement Solution QASP.docx | DOCX document | |
| 36C77622R0118.docx | DOCX document | |
| Attachment B - Required Features and Functions Checklist.xlsx | XLSX spreadsheet | |
| ATTACHMENT D - Contractor Staff Roster.doc | DOC document | |
| ATTACHMENT A - Past Performance Questionnaire.docx | DOCX document | |
| Attachment C - National Retirement Solution PWS.pdf |
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Text version
Questions for RFQ 36C77622R0118:
| Question # |
| Attachment Reference |
| Paragraph Reference |
| Question |
| 1 |
| Attachment C |
| Para 1. Background |
| What will be the number of employees at the VA on award? In the first paragraph the number is shown as 370,000. In another section the number of employees is listed as 458,139. |
There are 458,139 employees.
| 2 |
| Attachment C |
| Para 5. Specific Tasks and Deliverables |
| Can we be sure that if a new provider is selected that HR Smart will cooperate in providing the bi-weekly data download for salary history and the employee file |
Yes.
| 3 |
| Attachment C |
| Para 5. Specific Tasks and Deliverables |
| Please describe the functionality of HR Smart. |
It’s a PeopleSoft Oracle application tracking position management, pay, all HR personnel processing for the VA.
| 4 |
| Attachment C |
| Para 5. Specific Tasks and Deliverables |
| What FIPS 199 categorization does this system fall under? |
Moderate
| 5 |
| Attachment C |
| Para 3. Scope of Work |
| "The solution’s calculator software and/or the solution’s functionality shall allow for the computing of retirement benefits to employees under the Civil Service Retirement System (CSRS), Federal Employees Retirement System (FERS), the Federal Thrift Savings Plan and the Social Security program." |
What method is required to allow employees to calculate social security benefits (i.e., how should employees be able to incorporate social security benefits)?
A self-service calculator for Social Security retirements can be used to estimate Social Security retirement benefits.
| 6 |
| Attachment C |
| Para 4. Functional and Technical Requirements |
| Do non-HR managers play a role in the system distinct from other roles? What functionality is specific to managers? |
Yes with higher permission sets for case/user management.
| 7 |
| Attachment C |
| Para 3. Scope of Work |
| Is the "submission of completed retirement documents to Defense Finance and Accounting Services (DFAS) and OPM" required to be fully automated? |
Yes.
| 8 |
| Attachment C |
| Para 14. Addendum B |
| Does VA anticipate hosting the software solution? |
No, software will be hosted on vendor’s website.
| 9 |
| Attachment C |
| Para 5.2 Licensing |
| Will VA consider solutions where VA provides infrastructure and database licensing for hosting the software? |
No.
| 10 |
| Attachment C |
| Para. 4 Functional and Technical Requirements |
| Is the software required to allow employees to be able to change their benefits enrollments during open season? |
For future roadmapping.
| 11 |
| Attachment C |
| Para. 4 Functional and Technical Requirements |
| Is the software required to allow employees to be able to change their benefits enrollments outside open season? |
No.
| 12 |
| Attachment C |
| Para 14. Addendum B |
| What is the risk categorization of the incumbent system following FIPS 199? |
Moderate.
| 13 |
| Attachment C |
| Para 11. Assessment, Authorization, and Continuous Monitoring |
| Should the system be certified and accredited at the moderate level per FIPS 199 and NIST 800-60 or is a higher level required? |
Yes at moderate level.
| 14 |
| Attachment C |
| Para 4. Functional and Technical Requirements |
| What portion of VA employees have intermittent service? |
Unknown, less than 1%.
| 15 |
| Attachment C |
| Para 4. Functional and Technical Requirements |
| Does VA review and certify prior employee service history upon hiring a new employee? |
Yes.
| 16 |
| Attachment C |
| Para 7. Period of Performance |
| What is the anticipated period of performance for this solicitation? |
Base plus four years
| 17 |
| Attachment C |
| Para 7. Period of Performance |
| When does VA anticipate it will make an award for this solicitation? |
September 1, 2022
| 18 |
| SF 1449 |
| Section E - Solicitation Provisions |
| Will proposals containing optional CLINs be accepted? |
Yes.
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