36C26325Q0765 A0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

A0001 05-23-2025

Unchanged

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St

Suite 300

Coralville IA 52241

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300

Coralville IA 52241

36C26325Q0765

05-13-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-29-2025 16:00 PM CDT

See CONTINUATION Page

Unchanged

X 1

The purpose of this amendment is to:

1. Answer questions received from contractors regarding the statement of work. See page 2

2. Update the reference to D.2 Section 23 05 93 Testing, Adjusting, and Balancing for HVAC from the statement of work

D.2 Specification 23 05 93 Edited for 3B TAB Report.

3. Update the statement of work. See pages 3-6.

3. Add the following attachments: D.4 VA Negative Pressure Rooms Drawings, D.5 3B As Built Drawings, D.6 40_01-MH-103

Mechanical HVAC Plan BLDG 1 Level 3B Floor Plan, D.7 3B TAB Rooms and Devices List.

2. Extend the deadline for the solicitation to 5/29/25 at 16:00 PM CST.

3. All other terms and conditions remain unchanged.

Joshua Imdacha

Contracting Officer

CONTINUATION PAGE

HVAC QUESTIONS

1. Q: As-built mechanical drawings.

A: I have the original as built drawings from 2011, and modification in 2019-2020.

2. Q: List of Mechanical Equipment to be Inspected and Balanced.

A. Yes, please see attachment D.7 3B TAB Rooms and Devices List.

3. Q: Specification 23 05 93 Paragraph 3.4 requires Duct Leakage Tests and Repair in accordance with Section 23 31 00. Can you provide specification section 23 31 00?

A: This specification does not apply to this project. Please see attachment D.2

Specification 23 05 93 Edited for 3B TAB Report.

4. Q: Specification 23 05 93 Paragraph 3.14 requires commissioning documentation in accordance with Section 23 08 00. Can you provide specification section 23 08 00?

A: This specification does not apply to this project. Please see attachment D.2

Specification 23 05 93 Edited for 3B TAB Report.

Statement of Work:

HVAC Inspection and Balancing Services

SCOPE: Inspect and balance the HVAC system and related components for the 3B area (See

D.1: Drawing and Layout for 3B) and identify minor/major issues, provide a TAB report for the

HVAC system with recommendations and suggestions, perform repairs as needed for minor deficiencies found. Emphasis will be made on the isolation rooms and medication rooms to ensure they are functioning with the design required ACPH, Air pressure, Temperature and

Humidity. Changes to the air flow in rooms/areas other than patient care rooms, may be required to ensure the Isolation rooms (priority) and medication rooms meet requirements.

Components included but are not limited to are 73+ Rooms, 7 Corridors, Air handler, 32+

Terminal air units, exhaust fans, exhaust recovery unit, and hot water exchangers, supply, return and exhaust vents, metal, and flexible ducting.

The Approximate square footage of the area is 17,156 NSF.

Location of Services: Services shall be provided on site at the VA-CIHCS Des Moines campus at; 3600 NW 30th Street, Des Moines, Iowa 50310. Building 1, 3rd floor.

Normal Work Hours:

Because the 3B area is a direct patient care area with many patients occupying the rooms, the work hours will be performed through a combination of normal hours, after normal hours, weekend hours and federal holidays whichever is needed to accommodate the nursing staff and the least amount of disruption of patient care. It is possible the contractor will need to make several visits to complete this contract.

Definitions:

a. HVAC- Heating, Ventilation and Air Conditioning

b. 3B- Third Floor, B wing

c. TAB- Testing, Adjusting and Balancing

d. VA- Veterans Affairs

e. CIHCS- Central Iowa Health Care System

f. BAS- Building Automation System

g. ICRA- Infection Control Risk Assessment

h. CFM- Cubic Feet per Minute

i. ACPH- Air Changes per Hour

j. COR- Contracting Officer Representative

k. CO- Contracting Officer

l. AC- Air Condition

m. AABC- Associated Air Balance Council

n. NEBB- National Environmental Balancing Bureau

o. TABB- Testing, Adjusting and Balancing Bureau

p. SMACNA- Sheet Metal and Air Conditioning Contractors National Association.

q. NSF- Net Square Feet

The TAB report must show at a minimum the following points.

a. Room number for each room and area.

b. Device tested description, name, number, and location.

c. Required Air changes per hour, Room pressure (+/-), Cubic Feet per Minute and hour, Temperature, and Humidity.

d. Actual Air changes per hour, Room pressure (+/-), Cubic Feet per Minute and hour, Temperature, and Humidity.

e. All changes made to the Air changes per hour, Room pressure (+/-), Cubic Feet per

Minute and hour, Temperature, and Humidity.

f. Final Air changes per hour, Room pressure (+/-), Cubic Feet per Minute and hour, Temperature, and Humidity.

Contractor Shall:

1. Provide all labor, transportation, parts/materials, equipment, tools, and management needed to perform this requirement.

2. Contractor will report to the COR upon arrival each day to the Des Moines facility for further instructions.

3. Remove all testing equipment/tools and parts/materials each day because the VA does not have an area to store it.

4. Use the B freight elevator for movement of contractor personnel and equipment.

5. Provide an electronic daily report to the COR showing work completed.

6. The area will be kept clean and free of debris and all items used will be removed and disposed of at the contractor’s place of business. This includes but not limited to all hazardous waste, filters, oil, and oily rags. It shall be the sole responsibility of the

Contractor to comply with State and Federal regulations and to maintain current State and

Federal certification(s) required related to correct handling, removal and disposal of all hazardous waste generated because of performance of this contract. Hazardous waste disposal will be coordinated with the COR and Facility Safety office for proper documentation.

7. Contractor must provide a minimum of two weeks’ notice to the Maintenance COR before scheduling any work that will cause any of the items in the equipment list to be taken out of operation and will report to the Maintenance Supervisor/COR or his representative upon arrival to the VA facility for each visit.

8. The TAB contractor shall be either a certified member of AABC, NEBB or TABB to perform

TAB service for the purposes of this SOW.

9. The TAB Specialist shall be either a member of AABC or TABB or an experienced

Technician of the Agency certified by NEBB.

10. Repairs/labor not covered in this SOW will require a modification of this contract.

11. Test equipment shall meet the accuracy/calibration requirements established by AABC

National standards, TABB /SMACNA International Standards, or by NEBB Procedural

Standard for Testing Adjusting and Balancing of Environmental Systems and instrument manufacturer. Provide calibration history of the instruments to be used for test and balance purpose. All equipment shall remain in calibration, or be re-calibrated if certification expires, during the TAB procedures.

12. All adjustments made to the BAS and VFD/motor controls will be performed by the contractor in coordination with VA Maintenance staff and the COR.

13. ICRA process will be in affect and must be completed and approved by infection control and the COR prior to starting work each day.

14. Perform a thorough inspection of the HVAC system to verify all devices and components are functioning as originally designed and verify original set points on the building automation system (BAS) Metasys have not been changed. Upon completion of the Inspection provide a full report showing deficiencies found and corrections made with suggestions/recommendations to the COR.

The inspection will include but limited to:

Air Handler 1AC16:

a. Check all filters and ensure all filters are new and have the correct MERV rating. VA will provide filters as needed.

b. Check all coils (heating/cooling) for cleanliness and restrictions, (Clean as necessary).

c. Verify all intake louvers/screens are clean and free of debris. Clean as needed.

d. Verify all intake louvers are functioning properly by making temporary adjustments fully open and fully closed on METASYS and react accordingly to system changes. VA

AC Mechanics can assist with this.

e. Verify the air handler is supplying the correct amount CFMs. (Adjust as needed.)

f. Verify the supply/return/exhaust VFD’s are ramping up and down while temporary adjustments are made and during normal operation. VA AC Mechanics can assist with this.

Ducting/Vents:

a. Check for air leaks in ducting.

b. Check for damage and restrictions.

c. Check for cleanliness of the inside.

d. Verify all dampers are in the correct position.

e. Verify all supply/return and exhaust vents are open.

f. Verify all flexible ducting is connected and not kinked.

VAV/CAV:

a. Check the VAV/CAV coils for cleanliness and air restrictions. (Clean as required).

b. Verify actuators are functioning properly to fully open and closed positions by making temporary changes to METASYS and verify devices act in accordance with temporary changes.

c. Verify actuators react when temperature changes are made with the thermostats and with METASYS.

d. Verify proper communications to METASYS by making temporary changes and verify devices act in accordance with temporary changes.

Testing:

a. Perform Testing, adjusting, and balancing of the entire 3B area.

b. Adjust as needed to required air pressures, air changes per hour and volume of air.

c. Provide an electronic TAB report to the COR showing deficiencies, or issues within

20 days of testing. The report will include solutions/suggestions to correct the deficiencies and or issues.

d. Any major problems will be discussed and addressed with the COR and Engineering

Management. To include but not limited to, Installation of sheaves, dampers, motors.

e. Provide a list of all testing equipment needed for the TAB report and provide calibration certificates showing the equipment was calibrated within a year of the award date.

Contractor must comply with COVID, and all infectious disease requirements and regulations set forth by the US Government for Federal facilities.

The Des Moines VA Facility is tobacco free, anyone desiring the use of tobacco products must do so off the VA facility grounds.

All Contractor personnel performing work on this contract must comply with security requirements and VHA Directive 0710, VHA Personnel Security and Suitability Program and are subject to finger printing and background checks.

All work or parts not covered under this SOW will be presented to the CO and COR for a possible contract modification.

The VA Engineering Service will provide drawings and layout of the 3B area for reference only.

The drawings will include room numbers and all known HVAC components for the 3B area. See attachment D.1: Drawing and Layout for 3B.

The VA Engineering Service will provide the required ACPH, Pressure and CFM settings/parameters.

See D.2 Specification 23 05 93 Edited for 3B TAB Report

See attached document: D.2 Specification 23 05 93 Edited for 3B TAB report.

See attached document: D.4 VA Negative Pressure Rooms Drawings.

See attached document: D.5 3B As Builts Drawings.

See attached document: D.6 40_01-MH-103 Mechanical HVAC Plan BLDG 1 Level 3B Floor

Plan.

See attached document: D.7 3B TAB Rooms and Devices List.