36C26319R0118-0002000.docx

636A6-13-113 TV & Paging Question and Answers 19 July 19

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-19 -2019 636A6-13-113 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Attn: Lucas Dahlman/Contracting Officer 316 Robert Street N.

STE. 506

St. Paul MN 55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Attn: Lucas Dahlman 316 Robert Street N. STE. 506 St. Paul MN 55101 To all Offerors/Bidders

36C26319R0118

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: August 5th, 2019 @1200 CST X

The purpose of this Amendment:

1. Address all Questions submitted per the due date and time established in the Solicitation

2. Add the "Teaming arrangement" capabilites for Factor 1, Specialized Experience/Tech Competence 3.

Extend due date for Phase I to August 5th, 2019 @ 1200 CST

4. See Summary of Changes

5. The Ccontractor is required to acknowledge all Amendme nts upon proposal submission

6. All other terms and conditions remain unchanged

Lucas Dahlman Contracting Officer Factor 1, Specialized Experience/Technical Competence: Provide a minimum of one (1) and a maximum of three (3) projects completed within the last five years (5) years in which the Offeror’s proposed design-build team has worked together on previous design-build contracts similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s design build experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors. For purposes of this evaluation, a relevant project is further defined as “as design build completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of $200,000 and be 100% completed.

Projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. A project is defined as a design build project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. For Subcontractors experience to be considered, a formal teaming arrangement shall be executed and presented to the Government in order for the subcontractors past performance to be considered in the evaluation. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

The Offeror’s submission should include at a minimum:

• Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design Bid Build).

• Provide the project owner name and telephone number of the owner’s contact person.

• Provide a brief description of the scope of work.

• Provide project prime contractor and major subcontractors.

• Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, please explanation as to why they differ.

NOTE: The information provided above will be used to evaluate the specialized experience/technical competence and the offerors capability to perform the project in question.

1. The Phase I Proposal Format requirements identify the way in which to submit for project teams who are submitting as a Joint Venture. Due to the nature of JVs and potential legal costs and time constraints in setting up JVs it may not be feasible to set up appropriate JVs. Will Teaming Agreements between members of a project team be considered and treated similarly to Joint Ventures?

Answer: Teaming arrangements will be allowed but teams shall meet other criteria as outlined in the Factor 1.

1. If there is a conflict between the solicitation requirements and VA OI&Ts approved network architecture for Interactive Patient Care Systems will the government accept VA OI&Ts approved architecture documentation instead of the solicitation requirements?

Answer: OI&T network architecture requirements shall take precedence over project specifications.

1. Are floor plans available that identify the in scope TV locations?

Answer: Not at this time, but a floor plan will be developed for use before the Phase 2 solicitation is posted.

1. Do you have a list of currently installed TVs with model #?

Answer: No

1. Are there spare outlets available behind each Interactive Patient Care TV location?

Answer: There are 120v duplex receptacles near the TVs for power. We aren’t sure if anything is plugged into the second outlet in these receptacles.

1. Is an entertainment wire already installed between the TV and nurse call communication box in each identified Interactive Patient Care room? (enables pillow-speaker to serve as all in one device for call button and TV navigation) Answer: Yes, an entertainment wire is installed

1. Is the DMARC for a new internet connection in the same location as the data center?

Answer: The DMARC is in the room next to the IT tech room, it Is not actually in the Data Center. A cable will have to ran from the DMARC to extend where you need to go.

1. Who are the local internet providers for the facility?

CenturyLink

1. What is the existing television provider? Will the government maintain the contract for the existing television provider? (we want to confirm the scope only includes the IP distribution and not the television signal) Answer: Current programming is provided from over-air antennae. The scope of this project DOES NOT include a Cable/Dish service subscription.

1. Site Investigation: When will a site investigation be scheduled?

Answer: This will be scheduled after Phase I evaluations are complete. Only those firms selected to move on will be given the site visit.

1. Do the future expansion requirements include the IPTV/Interactive Patient Care System or just the paging system?

Answer: Both IPC and Paging systems need to be designed to allow future expansion.

1. What is the appropriate response time for the Past Performance Questionnaire and how many examples are required?

Answer: See SF 1442 Factor 3

1. What is the evaluation criteria for how the proposals will be reviewed for this procurement (ie: best value, lowest technically acceptable ect)?

Answer: See SF 1442 C3. Phase I Evaluation Factors

1. What is expected in the response to the RFP: Is there any page limit? Are responses required for each attachment? Which attachments should be responded to with respect to our technical proposal?

Answer: See SF 1442 Request for Proposal

1. Will all vendors have the opportunity to move forward, if not how will the vendors be evaluated to be selected for phase 2?

Answer: See SF 1442 Request for Proposal

1. Site Investigation: When will a site investigation be scheduled?

Answer: See SF 1442. This will be scheduled after Phase I evaluations are complete. Only those firms selected to move on will be given the site visit.

1. Are Floor Plans available that identify the in scope TV locations?

Answer: Not at this time. These plans will be developed before the site visit as part of Phase 2 of this Solicitation

1. Do you have a list of currently installed TVs with model numbers?

Answer: No

1. Are there spare outlets available behind each interactive Patient Care TV location?

Answer: There are 120v duplex receptacles near each TVs for power. We aren’t sure if anything is plugged into the second outlet in these receptacles.

1. Is an entertainment wire already installed between the TV and nurse call communication box in each identified Interactive Patient Care room? (enables pillow-speaker to serve as all in one device for call button and TV navigation) Answer: Yes, an entertainment wire is installed

1. Is the DMARC for a new internet connection in the same location as the data center?

Answer: The DMARC is in the room next to the IT tech room, it Is not actually in the Data Center. A cable will have to be ran from the DMARC to extend where you need to go.

1. The solicitation states on page 17 that the Offerors must provide 1-3 projects "completed within the last five (5) years" for Phase 1: Factor 1; however, page 18 of the solicitation states that the experience will be evaluated on "relevant and recent experience…within the past three (3) years." Can you please confirm the number of years considered "recent" for the purposes of this project?

Answer: Five Years

1. Will we be reusing any existing cabling infrastructure (i.e. dark fiber, copper cables etc.), or is this going to be a complete bottom-up design?

Answer: The SOW states that existing conductors/fibers may be reused if they are equivalent to what is specified during design and in good condition

1. Do we need to be mindful of and provide air gap reports for the TR’s(telecommunications rooms) in which we are installing?

Answer: Yes

1. Will the design documents be required to be signed and sealed by an Architect, or Professional Engineer (PE)? Or, will the design be sufficient utilizing degreed Computer Aided Drafting Design Technicians, with oversight, signature and seal by a BICSI RCDD (Registered Communications Distribution Designer) as both TV and Paging fall into the Communications discipline Answer: A seal from a registered communication distribution designer will be acceptable.

1. The Solicitation specifically states that AutoCAD 2017 or compatible design software is to be used, but it also references compliance with the TIL. The TIL design guide states design efforts to be completed in BIM (Revit).

Can you please confirm that design using AutoCAD per Solicitation is acceptable?

Answer: Yes, design produced in AutoCad will be acceptable

1. Would the government consider reclassifying this project as a specialty services contract, specifically NAICS 238210 Electrical Contractors and Other Wiring Installation Contractors? In reading the scope of work, it seems that this work is more in line with low-voltage systems design and installation.

Answer: No, the NAICS is chosen based on previous and current solicitations issued with the VA