36C26319R0118-0001001.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

01 67

36C26319R0118 X

636A6-13-113

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Attn: Lucas Dahlman/Contracting Officer

316 Robert Street N. STE. 506

St. Paul MN 55101

See Block 7

Lucas Dahlman 651-293-3047

IN ACCORDANCE WITH 38 U.S.C. 8127(Public Law 109-461), THIS PROJECT IS A 100% COMPETITIVE SERVICE DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE

THIS PROJECT WILL BE PROCURED UTILIZING THE TWO-PHASE DESIGN BUILD PROCESS

THE CONTRACTOR IS TO PROVIDE DESIGN AND CONSTRUCTION SERVICES FOR THE TV & PAGING REMOVAL AND INSTALLATION

PROJECT AT THE CENTRAL IOWA VA MEDICAL CENTER, DES MOINES IA. THE LOCATION OF THE PROJECT IS:

VA Central Iowa Health Care System

3600 30th St

DES MOINES, IA. 50310

THIS PROJECT MUST BE COMPLETED IN ACCORDANCE WITH THE STATEMENT OF WORK, SPECIFICATIONS, AND SUPPORTING ATTACHMENTS

INCLUDED IN THE SOLICITATION PACKAGE.

NAICS CODE: 236220 ($36.5 M)

MAGNITUDE OF CONSTRUCTION: $2,000,000 to $5,000,000

10 704

X X 52.211-10

X

0 (Zero) 12:00 PM CST

07-11-2019

X

90 Ninety

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506

St. Paul MN 55101

Y Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Lucas Dahlman

VA-VHA-SAOC-2019-9AE73FDO

36C26319R0118

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) .. 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

Price Schedule

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

2.2 SDVOSB SET-ASIDE:

2.3 SELECTION PROCEDURES:

2.4 PRE-PROPOSAL SITE VISIT:

2.5 TECHNICAL QUESTIONS:

2.6 AMENDMENTS:

2.7 PREPARATION OF PROPOSALS:

2.8 DETERMINATION OF RESPONSIBILITY:

2.9 VETS 4212:

2.10 SYSTEM FOR AWARD MANAGEMENT (SAM):

2.11 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

2.12 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

2.13 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:

2.14 JOINT VENTURES:

2.1 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX

OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (JUN 1988)

2.2 52.211-4 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT LISTED

IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND

COMMERCIAL ITEM DESCRIPTIONS (JUN 1988)

2.3 52.216-1 TYPE OF CONTRACT (APR 1984)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.11 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

2.12 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.13 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.14 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.15 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.3 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR AGREEMENTS—

CERTIFICATION (JUN 2018)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED

ENTITIES (JUL 2018)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL

2013)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.8 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (MAY 2014)

4.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.11 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

4.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.13 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

4.14 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

4.15 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.16 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.18 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.19 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.20 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.21 VAAR 852.236-88 CONTRACT CHANGES--SUPPLEMENT (JUL 2002)

4.22 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (APR 2019)

4.23 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

DESIGN BUILD SPECIFICATIONS

4.24 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.25 OWNERSHIP OF ORIGINAL DOCUMENTS

4.26 RETENTION OF REVIEW DOCUMENTS

4.27 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.28 COORDINATION WITH MEDICAL CENTER

4.29 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

Price Schedule

*PLEASE NOTE: Pricing will only be required for Phase II of the Design-Build process. NO

Pricing is to be submitted as part of Phase I.

The contractor shall complete the entire project not later than 704 calendar days after the contractor receives the NOTICE TO PROCEED.

CLIN 0001: Design & Construction Documents: Work includes all labor, material, equipment and supervision to furnish the required documents for construction including Drawings, Specifications, construction cost estimates, and other documents as necessary.

Lump Sum Amount, CLIN 0001: $__________________________________

CLIN 0002: Pre-Construction: Execution of management and logistical services required to prepare for the construction of the project

Lump Sum Amount, CLIN 0002: $__________________________________

CLIN 0003: Construction: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

Work includes all labor, material, equipment and supervision to perform the required electrical construction work including lighting, power, low voltage, equipment and certain other items.

Lump Sum Amount, CLIN 0003: $__________________________________

CLIN 0004: Post-Construction Commissioning and Close-Out: Execution of post- construction

Lump Sum Amount, CLIN 0004: $__________________________________

TOTAL (CLINs 0001, 0002, 0003 and 0004): $__________________________________

NOTICE

1. The Offeror must submit a proposal based on a 704 Calendar day Schedule. This duration includes, but is not limited to design services, construction, clean-up, acceptance, and submitting final project record drawings.

2. The Offeror shall furnish all plant, labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract to include all attachments thereto.

3. Contractor is required to fill in DUNS NUMBER in Block No. 14 on Standard Form (SF)

1442.

4. During Phase Two of the Two-Phase Design Build Process, the Contractor is required to fill in their pricing on the above pricing schedule and in Block No. 17 of the SF 1442. Pricing is not to be submitted in Phase One.

5. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition

Regulation subpart 42.5.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request For Proposal. The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, SF 24, is required to be submitted in Phase II in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the proposal. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Solicitation.

Copies of SFs 25 and 25A may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

http://www.gsa.gov/portal/forms/type/TOP http://www.gsa.gov/portal/forms/type/TOP

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to http://www.fedbizopps.gov.

2.2 SDVOSB SET-ASIDE:

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns.

Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will NOT be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as verified by the VA’s

Center for Veterans Enterprises (CVE) (http://www.vetbiz.gov). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database at TIME OF SUBMISSION OF OFFERS as well as TIME OF AWARD. Failure to be BOTH visible and verified at the time of Phase One proposal and/or

Time of Award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

2.3 SELECTION PROCEDURES:

This acquisition will utilize the two-phase Design-Build selection procedures in accordance with FAR

36.301. All the Phase I and Phase II documents and requirements are included in this solicitation. A maximum number of four (4) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offeror conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

2.4 PRE-PROPOSAL SITE VISIT:

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to

Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing.

2.5 TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Lucas Dahlman. Questions shall be submitted only via e-mail to: lucas.dahlman@va.gov. The subject line must read: Central Iowa TV and Paging System Removal/Install – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR

RECEIPT OF QUESTIONS IS JULY xx, 2019 @ 12:00 PM CST.

2.6 AMENDMENTS:

Amendments to this solicitation will be posted at http://www.fedbizopps.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided.

Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

http://www.fedbizopps.gov/ http://www.vetbiz.gov/ mailto:lucas.dahlman@va.gov http://www.fedbizopps.gov/

2.7 PREPARATION OF PROPOSALS:

Network Contracting Office 23 will not pay for any costs incurred in preparation and submission of proposals.

2.8 DETERMINATION OF RESPONSIBILITY:

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from

Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the proposal may result in a determination of “Non-Responsible” for the Offeror.

NOTE: Any information received by the Government that would cause for a negative Determination of

Responsibility may make the Offeror ineligible for award.

2.9 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their

VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.10 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award

Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

2.11 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans

Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia.

CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should http://www.dol.gov/vets/vets4212.htm http://www.sam.gov/ occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.12 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT

CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

2.13 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER:

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA

Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with

“Contracting Officer’s Representative (COR).”

2.14 JOINT VENTURES:

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs

I.L. 049-06-4, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the requirements of the above Public Law and VA Information Letter. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint

Ventures will be required to be registered and verified as an SDVOSB entity in VETBIZ

REQUEST FOR PROPOSAL TO DESIGN BUILD

A. PART I – GENERAL

A1. Scope of Contract: Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 636A6-13-113

B. Project Title: Interactive TV and Paging

636A6-13-113

Interactive TV and Paging

6/5/2019

C. Project Location:

VA CIHCS

3600 30th St

Des Moines, IA 50310

D. Scope of Work: Refer to SOW in Attachment 1.

E. Scope of Work common to all tasks:

1. Contractor shall provide design build services to replace the Public Address and TV entertainment systems throughout the Central Iowa VA Health Care System(VAHCS) in Des

Moines IA.

2. A new fiber optic backbone network will be installed to provide additional bandwidth to each building on the campus.

3. Verify electrical power capacity in each telecom closet to be used in this project. Additional

110/208V power may be necessary in some closets.

4. The new public address system will provide coverage for each building on the medical center. All new components shall be used for the new public address system. The new system must be installed and operational before the old system can be decommissioned and removed. All components of the decommissioned system, including cabling, shall be removed.

5. The new interactive TV system shall provide entertainment and informational programming and a patient care portal to all inpatient rooms, the outpatient surgery recovery room, chemotherapy infusion room(s). Additionally, informational and entertainment programming will be provided to all waiting rooms and identified staff break/common rooms. Full details about the TV/patient care system are in the statement of work and attached specifications.

The installation of the new TV system must be phased to ensure that no areas of the medical center are left without service during installation. Rooms or wings will be vacated for work as medical center occupancy allows for work to be performed. All work in these areas must be completed before moving into the next room or wing and the new system must be operational (at least for entertainment) before patients can be placed in the areas again.

Some areas, such as the chemo infusion rooms, outpatient surgery recovery areas and patient waiting rooms may need to be installed during non-working hours. Include off-shift pricing in the base bid for this project.

6. Previously completed construction drawings have been included for reference only. These drawings do not accurately depict conditions at the medical center or the full scope of what is required.

7. Please note that the design process is iterative and that both the construction drawings and the vendor equipment drawings will require updates as customer input is received. The anticipated review process is as follows:

a. Project kick-off; including meeting with Engineering, Biomed, Nursing and QM; initial site survey, investigation of as-builts, inspection of existing utilities.

b. Schematic Design (SD)

c. Contractor submits SD documents for VA review

d. VA approval of SD submittal

e. Design Development (DD)

f. Contractor submits DD documents for review by VA

g. VA approval of SD submittal

h. Construction Documents (CD)

i. Contractor submits Construction Document (CD) set.

j. Final VA review and approval of CD set.

k. Initiate construction

a. This design process may be completed for each system individually or for the project, depending on what is most beneficial for the construction schedule.

4. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

5. Provide shop drawings, testing, operating instructions, and all other submittals as appropriate based on the specifications required by the SOW.

6. During design determine which, if any, components of the existing public address and TV systems should be salvaged and turned over to the VA. Any components not designated to be turned over to the VA shall become the property of the contractor and shall be properly disposed of.

7. Clean up and return affected work areas to original condition.

F. General Drawing and Specification Submission Requirements:

1. Shop Drawing Submission Requirements are listed in the attached specification manual. As-built drawings for the Medical Center are available. All drawings will be prepared with the VA Standard

Title Block and Border. All drawings shall be produced using AutoCAD 2017 or newer. Each individual file on a DVD shall be named by numbers corresponding to the construction documents

(i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawing numbers shall follow VA drafting conventions, available on the VA technical information library) and the final

AutoCAD/specifications files shall be exactly as submitted in the final submission.

2. Specifications shall be provided in Microsoft Word, PDF format and hard copy format. The

Contractor shall prepare a submittal log based on the specifications. The Contractor shall review with the VA a format for the submittal log based on standard industry practice. See Section 00 01 10 for list of minimum requirements.

3. Accuracy of Planning Information: The Contractor shall visit the project site to investigate the information shown on the Government-Provided As-Builts, Guide Plates, etc. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Contractor's investigation shall include validation of all field conditions.

4. Discrepancies in Planning Information: The Contractor shall promptly report to the Contracting

Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the Contractor.

The Contractor’s failure to report any such discovered discrepancy or to wait for the Contracting

Officer's determination shall be at his risk and expense.

5. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the Contractor prior to approval by the Contracting Officer.

6. Timeliness: The Contractor shall promptly review and approve, disapprove or take other appropriate action as requested by the VA Project Manager.

7. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor. With respect thereto, the

Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

8. Minimum requirements for drawing sheets:

a. Cover Sheet

b. Sheet Index, Symbols, Location Map

c. Life Safety Plan

d. Demolition Plans (include infection control measures and haul routes)

e. Site telecom (fiber) distribution plan

f. Paging system new work plans

g. Interactive TV system plans

h. Electrical Plan

i. Riser diagrams

j. Telecom rack elevations showing space(s) for new equipment to be installed

k. Equipment schedules

G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the SOW by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals;

Standard Details; Design Alerts; and Quality Alerts. Specifically, design shall be in accordance with VA

Enterprise Facility IT Support Infrastructure Standards, V2.1, dated 6/11/18. Design submissions shall follow applicable requirements in A/E Submission Instructions for Minor and NRM Construction

Program dated November 2008.

A2. Definitions

A. Design-Build (D-B) as defined by the Department of Veterans Affairs (VA) is the procurement by the

Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2. Contracting Officer’s Representative (COR): The Contracting Officer's written designation of a representative responsible for administering contracts under the immediate direction of the

Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

3. Technical Monitor (TM): This term, as used herein, refers to the person(s) assisting the COR in administering contracts under the immediate direction of the Contracting Officer.

4. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team.

The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

6. Architect-Engineer (A-E): This term, as used herein, refers to the A-E firm(s) that is a part of the

D-B team, also referred to as D-B A-E.

7. Project Management: The contractor shall provide an individual in the capacity of a contractor

Project Manager. The contractor project manager shall have legal (on-site signature) authority to represent the Contractor. The Project Manager shall be the initial point of contact for coordinating with the VA.

A3. Pre-Proposal Site Visit (This section shall be removed after award.)

A. The VA will schedule the pre-proposal site visit for Phase II of the Design-Build process.

Location: TBD

Date / Time: TBD

B. All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions;

2. Review of project and Design-Build method for construction contracting;

3. Specifications;

4. General requirements, Solicitation Documents and Offer Submission Procedure;

6. Questions and answers;

7. Close; and

8. Site walk through – attendance is optional.*

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary; however, an RSVP must be sent to the Contracting Officer / Lucas Dahlman / lucas.dahlman@va.gov and the Project Manager Steven Long / steven.long@va.gov No Later Than 5

Calendar Days before the Day and Time established, if your company plans to attend. Please include the project title in the subject line of the email, as well as the names of the attendees (no more than three per Offeror).

mailto:lucas.dahlman@va.gov mailto:steven.long@va.gov

A4. Permit Requirements: The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A5. Selection Criteria (This section shall be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of

Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a

Phase I proposal in accordance with the three (3) evaluation factors listed in C.3. Upon receipt of the

Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. A maximum of four (4) Offerors will be selected to provide a proposal for

Phase II. The Offerors not selected to provide Phase II proposals, will be notified that they were no longer in consideration for this project and will be provided a Pre-Award Debriefing in accordance with FAR 15.505, if requested.

C. The Phase II evaluations will be conducted in accordance with Two-Phase Design-Build

Evaluation process and the methodologies provided below. All evaluation factors other than price, when combined are approximately equal to price. The factors are listed in descending order of importance. The Phase II proposals will consist of both technical and price factors, which are listed in D.4. The Government reserves the right to award without discussions based on the initial evaluation of the Phase II proposals. Using the tradeoff process under best value, it may be in the

Government’s best interest to consider award to other than the lowest price Offeror or other than highest Non-Price rated Offeror. All evaluation factors other than price, when combined are approximately equal to price. The evaluation factors are listed in descending order of importance.

B. PART II – RESPONSIBILITIES

B1. VA Team: The VA team is comprised of the NCO 23 Contracting Officer, the COR who will be located at the construction site and VA Medical Center staff.

B2. Design-Build Team:

A. The D-B team includes all J/V partners, consultants and sub-contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. If the D-B Team A-E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of D-B firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C. PHASE I PROPOSAL REQUIREMENTS

C1. PHASE I General

A. Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation

Number 36C26319R0118. Phase I proposals will be in the format stipulated elsewhere in Section

C2. Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in Block 13a of the SF 1442. There will be no public opening of the proposals.

C. Submit Phase I proposals via email to:

1. lucas.dahlman@va.gov

2. Emails are limited to five (5) MB.

3. Phase I proposals will only be accepted via email.

C2. PHASE I Proposal Format

A. The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The

Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors

A. The Phase I proposal shall address the following evaluation factors. The factors are listed in descending priority of importance.

1. Specialized Experience/Technical Competence

2. Technical Approach

3. Past Performance

Factor 1, Specialized Experience/Technical Competence: Provide a minimum of one (1) and a maximum of three (3) projects completed within the last five years (5) years in which the Offeror’s proposed design-build team has worked together on previous design-build contracts similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s design build experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors. For purposes of this evaluation, a relevant project is further defined as “as design build completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of $200,000 and be 100% completed.

Projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP. A project is defined as a design build project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint

Venture does not have shared experience, projects shall be submitted for each Joint Venture partner.

Offerors who fail to submit experience for all Joint Venture partners may be rated lower. The

Offeror’s submission should include at a minimum:

• Provide the Project Title and Description, Project Location (Physical Address); Contract Type

(Example: Design-Build, Design Bid Build).

• Provide the project owner name and telephone number of the owner’s contact person.

• Provide a brief description of the scope of work.

• Provide project prime contractor and major subcontractors.

• Provide project statistics including start and completion dates (original vs actual) and project cost

(original vs actual). If original vs actual completion dates and project cost differ, please explanation as to why they differ.

NOTE: The information provided above will be used to evaluate the specialized experience/technical competence and the offerors capability to perform the project in question.

Factor 2, Technical Approach: Provide a brief narrative (page limitation: three pages for brief narrative) describing the Offeror’s method to manage the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

• Design Approach: Describe the techniques and methods for an efficient, effective design and;

• Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

Factor 3, Past Performance: Each proposal shall provide current and relevant information regarding an Offeror’s actions under previously awarded contracts referenced under Factor 1, Experience. If a completed past performance evaluation is available in the Past Performance Information Retrieval

System (PPIRS), it shall be submitted with the proposal for each project referenced in Factor 1, Experience. If there is not a completed past performance evaluation available in PPIRS, then the

Offeror shall submit a Past Performance Questionnaire (PPQ) (reference Attachment 10) for each project referenced in Factor 1, Experience. The Offeror shall notify their client that the PPQ shall be submitted via email to the Government’s point of contact Lucas Dahlman / lucas.dahlman@va.gov. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).

The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

C4. Evaluation of Offers (Phase I): The Phase I evaluations will be conducted in accordance with the

Two-Phase Design-Build Evaluation process and the methodologies provided below. The factors are listed in descending order of importance.

1. Specialized Experience/Technical Competence: Will be evaluated on relevant and recent experience of design-build contracts and/ or contracts of comparable size, complexity and scope within the last three (3) years.

2. Technical Approach: Will be evaluated based on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

3. Past Performance: Will be evaluated on the quality of the Offeror’s past performance within the last five (5) years with respect to the projects listed in Evaluation Factor 1, Experience. This includes, timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables; the contractor’s ability to comply with the terms and conditions of the contract; the overall quality of the work performed on the contract; the Offeror’s managerial performance’ and whether or not the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In the event that the prime contractor does not have relevant past performance, surveys submitted for key personnel will be evaluated. In accordance with PPM 2013-03 (https://www.va.gov/oal/business/pps/ppms.asp), past performance evaluations may also be conducted using information obtained from CPARs or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System

(FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror

D. PHASE II PROPOSAL REQUIREMENTS

D1. PHASE II – General (This section shall be removed after award.)

A. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation Number

36C26319R0118 and the instructions provided by the Contracting Officer in the Phase II Notice https://www.va.gov/oal/business/pps/ppms.asp of Offerors that they were selected as one of the most qualified Offerors in Phase I. Proposals will be in the format stipulated in Section D2. Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice of Offerors.

C. Submit Phase II proposals via email to:

1. Lucas Dahlman / lucas.dahlman@va.gov

2. Emails are limited to five (5) MB.

3. Phase II proposals will only be accepted via email.

D. Submit the original Bid Bond by mail to:

1. US Postal Service Deliveries:

Network Contracting Officer 23

Attn: Lucas Dahlman / Contracting Officer

316 Robert Street N. STE 50

St Paul, MN. 55101

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 3:30 PM (CST))

Network Contracting Officer 23

Attn: Lucas Dahlman / Contracting Officer

316 Robert Street N. STE 50

St Paul, MN. 55101

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE

FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

D2. PHASE II Proposal Format (This section will be removed after award.)

A. Technical and Price sections of the Offerors Phase II proposals will be evaluated independently;

therefore, the Offeror shall submit the Phase II proposal in two (2) Volumes (Volume I: Technical and Volume II: Price). In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Offeror shall separately bind Volumes I and II. Both Technical and Price volumes, therefore, must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I and II in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for Volume I Technical shall not exceed a total of 30 (Thirty) pages in Microsoft Arial size 12 font. Volume II Price Proposal shall not exceed a total of 20 (Twenty) pages in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. The SF 1442, Representations and

Certificatio…