36C26124R0094_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26124R0094 X 11-20-2024 593-25-1-5922-0001 593-19-310 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 391 Taylor Blvd. Suite 110 Pleasant Hill

CA

94523 Offers have been authorized and are to email to David.Rovner@va.gov and cc: Daniel.Jhun@va.gov

David Rovner 925-372-4614

a. Title: Replace flooring in Building OR, PACU, and Special Procedures, Project Number: 593-19-310. Place of Performance: Southern Nevada VAMC, 6900 North Pecos Road, North Las Vegas, NV 89086-4400.

b. NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $45 Million.

c. In accordance with FAR 36.204(g), the magnitude of the project is between $5,000,000 and $10,000,000.

d. This requirement is a total set-aside for eligible SDVOSBs.

e. Applicable Wage Determination: NV20240038 dated 10/18/2024 is applicable for this requirement.

f. The Government intends to award a single firm-fixed price contract without conducting discussions with offerors;

however, the Government reserves the right to conduct discussions if later determined to be in the best interest of the Government. The basis of an award is a trade-off between non-priced factors and price. OFFEROR MUST BE REGISTERED IN SAM.GOV AND SBA's VETCERT AT THE TIME SUBMISSION OF OFFER AND PRIOR TO AWARD.

g. A Pre-proposal site visit has been scheduled for November 25, 2024 at 11 AM PDT (see Instructions to Offerors).

h. Questions and/or request for information (RFI) must be submitted using the RFI form, attached and are due by 11:00 AM PDT on December 05, 2024, to the Contract Specialist, David Rovner, by email david.rovner@va.gov and Contracting Officer, Daniel Jhun, by email daniel.jhun@va.gov.

i. All eligible certified SDVOSB are afforded the opportunity to submit an offer for this RFP(Request For Proposal).

All interested certified SDVOSB offerors submit a proposal for this RFP that responds to the instructions as stated in this RFP. Offeror must furnish all labor, material, tools, transportation, supervision, overhead, and profit to replace flooring in Building OR, PACU, and Special Procedures in accordance with (IAW) the Statement of Work (SOW).

j. An offer guarantee is required in the form of a bid bond, which will be submitted electronically by the proposal due date/time to the Contract Specialist, David Rovner, E-mail: David.Rovner@va.gov and the CO, Daniel.jhun@va.gov.

k. All Offerors are required to fill-in and sign VAAR Clause 852.219-75 and submit it with their proposal by the date and time in block 13a to be eligible for consideration. Also, Offerors are required to fill-in and sign the VAAR Clause 852.219-75 Attachment.

Note: Performance and Payment bonds will also be required by the successful offeror within ten (10) days of notice of award. Only emailed proposals will be accepted and all solicitation pages must be submitted with proposal.

X X 52.211-10 X

EMAIL ONLY

11:00 AM

PST

12-19-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 391 Taylor Blvd. Suite 110 Pleasant Hill

CA

94523 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 Daniel Jhun Contracting Officer

Table of Contents

STATEMENT OF WORK (SOW)

CONSTRUCTION SCOPE OF WORK

Project Title: Replace Flooring in OR, PACU, and Special Procedures Project Location: Las Vegas VA Medical Center – 6900 N. Pecos Rd., North Las Vegas, NV 89086

1. EXECUTIVE SUMMARY:

Las Vegas VA Medical Center Replace Flooring in OR, PACU, and Special Procedures project will replace existing flooring in several critical areas in and around the Operating Rooms and create a new opening between the PACU and Special Procedure areas. The goal of the project is to provide compliant flooring materials for each area that are durable, cleanable, and visually appealing for each work area.

2. BACKGROUND:

During the 2019 Facility Condition Assessment, it was identified that the Surgical Department Flooring required replacement due to repeated failures of the heat welded vinyl and staining from chemicals. This finding was classified with a D rating, requiring repair within 5 years.

3. SCOPE OF WORK:

a. The contractor shall provide all services for the successful replacement of flooring in OR, PACU, and Special Procedures work areas at VASNHS facility as outlined in this Statement of Work (SOW) and according to associated Construction Documents (CD), drawings and specifications designed and produced by the Prime Consultant Firm ‘Romanyk Consulting Corporation’.

b. Additional documents provided in support of this project are for references only and contractor shall verify for accuracy.

c. The site will require LEVEL IV ICRA protections as identified in the Specification Section 01 00 10 1.2(H). The contractor will assist in completion of the Infection Control Permit required prior to the start of work.

d. Due to the nature of this project, the VA requires a full time Superintendent who may also fulfill the role SSHO, and a separate Quality Control Manager. Remember, a qualified SSHO must be on site at all times.

e. The contractor shall work with the Contracting Officer’s Representative to minimize construction impact to daily operations of VA Southern Nevada Health Care System.

f. The contractor will be required to be fully badged with VA Security (see VA SECURITY REQUIREMENTS FOR CONTRACTORS below) and Specifications Section 01 00 00 1.5(B) (2).

g. Work to be completed outside normal work hours for the facility. These hours are 1800 (6:00 PM) to 0600 (6:00 AM), Monday thru Friday (specifications section 01 00 10 1.2(A)(2). Please Note: This will require significant flexibility and coordination with OR Staff.

4. ADDITIONAL CONSIDERATIONS:

a. Utility Shutdowns: The contractor shall account for all anticipated utility shutdowns within their schedule as milestones for early visibility and coordinate all utility shutdowns with the COR. Utility shutdowns require no less than 14 calendar days advance notice to coordinate with facility. (Specifications section 01 00 00 1.6 G 1 b).

b. The contractor shall coordinate with the COR and comply with all local safety requirements (Specifications Section 01 00 10 1.2(B) and Section 01 35 26).

c. Use of facilities bathrooms will be restricted to the contractor. The contractor shall be responsible for providing and servicing their own sanitary facilities.

5. CONSTRUCTION ADMINISTRATION:

a. Construction Period Services Consultant: The VA has retained ‘Romanyk Consulting Corporation’ to provide Construction Period Services (CPS) for this project and shall be responsible for construction support, review of construction contractor’s submittals (RFIs, shop drawings, test reports, change orders, etc.), and site visits during construction. (Specifications section 01 00 00 1.2 D).

6. SITE VISITS and OBSERVATIONS:

a. The contractor shall perform a site visit to verify existing conditions, take measurements, and survey the construction area. The contractor shall coordinate with the VA COR, Contracting Officer and Contracting Specialist to schedule the site visit. The site visit shall take place within seven (7) calendar days of the contractor receiving a Notice to Proceed from the VA Contracting Officer. This meeting may be scheduled in conjunction with the Kick-off meeting.

b. The COR and/or VA designated representatives will require access in order to monitor, observe and review all aspects of the project to ensure compliance with Construction Documents, Specifications, and other regulatory requirements.

7. PROJECT MEETINGS and INSPECTIONS:

a. Pre-Construction Meeting: The contractor shall attend, in person or via Teams, a Pre-Construction meeting at the Las Vegas VA Medical Center, Building 6, room 1H112. This meeting shall occur no later than thirty (30) calendar days after contract award. The meeting will review the requirements of the Scope of Work (SOW) and discuss roles, responsibilities, expectations, and deliverables for the project. The contractor shall also identify to the Government any issues or concerns they have with the Drawings and Specifications. The contractor shall coordinate with the Contracting Officer Representative (COR) via e-mail to establish the date and time of this meeting.

b. Weekly Construction Progress Meetings: During construction, the contractor shall attend weekly Construction Progress Meetings at Bldg 6, room 1H112 and will be through MS TEAMS video conference for those unable to attend in person. The contractor shall coordinate and schedule the day and time of the weekly meeting with the VA COR, Contracting Officer, Contracting Specialist and then send the invitation. The contractor shall provide meeting agenda, schedule updates/coordination, RFIs, Submittals, Quality Control, Safety, and other items needed no later than three (3) Federal workdays before the meeting, take meeting minutes and distribute those minutes to all attendees no later than three (3) Federal workdays after the meeting. If necessary, the contractor will make corrections to the minutes and re-issue within two (2) Federal workdays of receiving comments.

c. The Contracting Officer’s Representative (COR) or other designated VA representatives will periodically inspect all aspects of the project for compliance with the project schedule, specifications, and applicable safety, infection control, or interim life safety requirements.

d. The contractor is required to provide a formal request with a minimum of a five (5) working day notice for required inspection/acceptance (Specification Section 01 32 15 1.7(A)(1)(e). The contractor shall be required to attend or provide a designated representative for field inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections.

8. SUBMITTALS:

a. The contractor will provide an online system for submittal tracking and approval (Specifications Section 01 33 23 1.3(A). After award of the contract, the VA will provide a list of individuals with names and email addresses to be given permission to the project folder within the tracking system for project submittals coordination and tracking.

b. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Further details are provided in the project specifications for shop drawings and submittals.

c. The government requires 15 working days to review and respond to submittals, unless otherwise approved in writing by the Contracting Officer.

9. RFIs and CHANGE ORDERS:

a. During construction, the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing and must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The COR or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the COR for review and discussion, however any changes to the contract or scope of the project must first be approved by the CO in writing before implementation.

b. The government requires 10 working days to review and respond to RFIs, unless otherwise approved in writing by the Contracting Officer.

10. PERIOD OF PERFORMANCE:

a. The Period of Performance (PoP) will begin upon issuance of a Notice to Proceed from VA Contracting. The project requires all tasks defined within the SOW, CD and Specifications be completed within 240 calendar days after Notice to Proceed (NTP).

11. HOURS OF OPERATRION AND HOLIDAYS:

a. Normal duty hours are 6:00 PM (1800) – 6:00 AM (0600), Monday thru Friday not including standard Federal Holidays. Federal Holidays can be obtained on OPM’s website (www.opm.gov). All work performed shall be coordinated and scheduled through the COR. Any off-duty work or holiday work must be approved in writing by the Contracting Officer and coordinated with the COR, Contracting Officer, and Contract Specialist at least 14 calendar days prior to the work taking place.

12. VA SECURITY REQUIREMENTS FOR CONTRACTORS:

a. All contractor’s and subcontractor’s personnel shall be subject to VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, Federal laws, regulations, standards, and VA Handbooks like VA personnel regarding information and information system security.

b. Non-Personal Identity Verification (PIV) Card requests shall be submitted to VA COR by the contractor. It is the contractor’s responsibility to properly fill out the documents identified below and submit them to the COR in a timely fashion. These documents will become a package for submission for the Non-PIV Card application: The contractor shall request badging forms immediately after contract award. It is highly recommended to intiate badging immediately after award, as the process can take 5 to 6 weeks to complete (Specifications Section 01 00 00 1.5 B 2).

i. VA Form 3

ii. Declaration for Federal Employment (OF306), if there are any questions that were answered “yes” on item 9-13 on this form, fill out the appropriate addendum and include in the package.

iii. Self-Certification of Continuous Service

iv. Contractor Background Investigation Request

c. Non-PIV Card process may take 30-45 days, depending on the contractor’s personnel background check, Special Agreement Check (SAC). SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management (OPM).

d. Non-PIV Card Applicant is subject to National Agency Check with written Inquiries (NACI) conducted by OPM. This investigation covers a period of 5 years and a review of current records in the OPM Security Investigation Index (SII), DOD Defense Central Investigations Index (DCII), FBI name check, and FBI fingerprint check as well as written inquiries from previous employers and references on the application for employment. It is used for Non-sensitive or Low Risk positions in VA.

e. Once all documents are completely and properly filled out, hand carry and submit to VA COR. Do not send completed forms through email due to Personal Identifiable Information unless encryped.

f. VA COR will then provide all documents to Engineering Service’s VA PIV Sponsor/Manager to initiate the Non-PIV process.

g. PIV Sponsor/COR will notify each applicant when to proceed for fingerprinting appointment.

h. Each applicant shall be fingerprinted at VA Southern Nevada Healthcare System’s PIV Office, located first floor in Building 6 (Administration Building), 6900 N. Pecos Road, N. Las Vegas, NV 89086. Each applicant shall sign in at the Security Desk. If an individual wishes to be fingerprinted at a different location, they MUST notify the COR IN ADVANCE.

i. VA COR or PIV Sponsor/Manager will provide status of each applicant’s Non-PIV Card.

j. Non-PIV Card is critical for the construction start date, as the contractor’s personnel without Non-PIV Card may result with a restricted, limited, or no access to the job site. See attached blank forms/documents that is required for submission of Non-PIV Card application for each of contractors/sub-contractors.

13. ABBREVIATIONS AND ACRONYMS:

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Las Vegas VA Medical Center Replace Flooring in OR, PACU, and Special Procedures project will replace existing flooring in several critical areas in and around the Operating Rooms and create a new opening between the PACU and Special Procedure areas. The goal of the project is to provide compliant flooring materials for each area that are durable, cleanable, and visually appealing for each work area.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

MANUFACTURER PART NUMBER (MPN): N/A

A.4 DELIVERY SCHEDULE

VA Southern Nevada Health Care System 6900 North Pecos Road North Las Vegas, NV 89086 4400

USA

(702) 791-9000 ext 18823 marjorie.winemiller@va.gov

INFORMATION REGARDING BIDDING MATERIALS, BONDS, and BID GUARANTEE

This solicitation is a firm-fixed price solicitation. This procurement action is a Total SDVOSB set-aside. As a result of this solicitation, a single firm-fixed price contract will result from this solicitation.

*** See Instruction to Offeror for bonds and bid guarantee.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS 36C26124R0094

This solicitation is a firm-fixed price solicitation. This procurement action is a Total SDVOSB set-aside. As a result of this solicitation, a single firm-fixed price contract will result from this solicitation. If your company is not a verified SDVOSB firm in SBA VetCert and SAM.gov then your firm is not eligible to submit a proposal.

PROPOSAL SUBMISSION:

The following documents are to be included in your proposal submission:

One (1) completed Proposal amount entered in block 17 of the SF1442 Offer page.

One (1) Price proposal shall include completed and signed SF 1442, any amendments, and a fully completed Price Breakdown Sheet (Attached).

One (1) Technical Proposal shall include a Technical Approach, Project Schedule, and Past Performance Information.

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

One (1) Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

One (1) signed VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING -CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION) (See attachment).

One (1) bid bond guarantee. Electronic submission of the Bid Guarantee via email is authorized. Bid Guarantee part must include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. A bid guarantee must be submitted in a form of bid bond by the proposal submission due date and time.

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a nonresponsive proposal.

PROPOSALS ARE TO BE SENT TO:

One (1) electronic copy via email of the proposal are to be sent to and arrive on or before the due date/time listed in the solicitation to the following email addresses: David.rovner@va.gov and Daniel.jhun@va.gov . All pages of the solicitation document must be submitted with the proposal via email only. No partial submissions will be accepted.

Offerors shall send (1) electronic copy via (email shall be less than 10MB) of the technical proposal, price proposal, and the bid guarantee to arrive on or before the due date/time. The subject line of the email shall read: "RFP No. 36C26124R0094 - Project No. 593-19-310, Title: Replace Flooring in OR, PACU, and Special Procedures, Las Vegas - Open Market.” Send the email to David Rovner, Contract Specialist: david.rovner@va.gov and Contracting Officer: Daniel Jhun, Email: Daniel.jhun@va.gov.

NOTE: Faxed proposals are not permitted under any circumstances.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the attached RFI Form included in this solicitation, which is to be sent via email to david.rovner@va.gov and Daniel.jhun@va.gov . See RFI form for specifics. RFI responses will be responded to as necessary in amendment format, which will be posted to GFE/SAM.gov in an amendment format. Deadline for submission of all RFIs for this solicitation is December 05, 2024, at 11:00AM PDT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

PROPOSAL DUE DATE SCHEDULE:

Proposal volumes and the electronic copy are due by the date and time set for the receipt of proposal shown in Block 13 of the SF 1442.

INSTRUCTIONS TO OFFERORS:

Proposals received after December 19, 2024, at 11:00 AM PDT may be rejected.

Per VAAR 852.219-75 requires the formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Offeror shall be verified as SDVOSB to be eligible for an award in VETCert database at: https://veterans.certify.sba.gov/ in accordance with VAAR 819.7003 - Eligibility. A proposal will be rejected and will not be considered for an award if offeror's SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

Any exception to the terms and conditions of this Request for Proposal (RFP) will result in a nonresponsive proposal. Failure to provide a technical proposal and a definitive price or conditioned price will result in a nonresponsive proposal. Receipt of a Technical and Price Proposal must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a proposal may be determined nonresponsive.

PRE-PROPOSAL SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

The project pre-proposal site visit is scheduled on November 25, 2024, at 11 AM PDT in Building 6 (Administration) Engineering Conference Room 1H112. This will be the only opportunity for potential offerors to visit the site. All potential offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

A maximum of two personnel per potential offeror will be allowed due to limited parking availability. Please email the names of the personnel coming to the Site Visit to David.Rovner@va.gov and Daniel.Jhun@va.gov .

BID GUARANTEE:

Electronic submission of the Bid Guarantee via email is authorized and required. Bid Guarantee part must include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly and fully visible. A bid guarantee must be submitted in a form of bid bond by the proposal submission due date and time.

PERFORMANCE & PAYMENT BONDS:

Payment Bonds and Performance Bonds are all required within 10-days of contract award.

LIQUIDATED DAMAGES:

Not Applicable

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: NV20240038 dated 10/18/2024.

PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their proposal or construction is complete and up to date. This is a partial brand name requirement for certain items, see Justification and approval document attached for the list.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made unless the contractor is registered. Contractors are required to be registered in SAM.gov at time of submitting proposal and at time of award.

ADDITIONAL SBA Vet Cert INFORMATION:

1. Offeror must be verified as SDVOSB to be eligible for an award in SBA’s VETCert database at: https://veterans.certify.sba.gov/ in accordance with VAAR 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

2. Prior to an evaluation of any offer received, a recertification/verification of the SBA’s VETCert and System for Award Management (SAM) will be completed to ensure every offeror is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) and a small business under the NAICS code 236220 Commercial and Institutional Building Construction.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA’s VetCert database to ensure registrations are current, valid, and no debarment records exist. Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, and PROJECT MANAGER:

Any reference contained within solicitation documents, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VA Southern Nevada Health Care System (SNVAHCS) Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful contractor. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review.

BASIS FOR AWARD

INTRODUCTION:

This tradeoff selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1 – Tradeoff Process, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.va.gov/oal/library/vaar/

EVALUATION:

The best value trade-off sources selection evaluation process will undergo a trade-off evaluation. The factors are listed in descending order of importance. Factors 1, 2, and 3, when combined, are equally important to price.

Factors Order of Importance: The basis for award is the best value trade off where all non-price evaluation factors, when combined, are equally important to price. Any award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three following technical evaluation factors (in accordance with FAR 15.101-1) in order of descending importance.

Note: Evaluation Factor 4 - Cost/Price will be evaluated in accordance with FAR 15.404-1 to determine fair and reasonable pricing.

Key Definitions:

i) Relevant projects are those that are of similar size, and/or complexity, and/or scope. A project does not have to have all three to be evaluated.

ii) Size is defined as any project over $5,000,000.00

iii) Complexity is defined as a project that includes work in several different locations on campus, and the ability/experience working with multiple disciplines, such as mechanical, electrical, HVAC, plumbing, demolition, etc. including ability to coordinate multiple phases of construction.

iv) Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work such as but not limited to; demolition and installation of flooring, related finishes work, electrical work, and civil work.

v) Recency is defined as a project completed in the previous five (5) calendar years unless otherwise stated.

vi) Relevancy is defined as for purposes of this evaluation, as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five (5) years of the proposal issue date of this Request for Proposal (RFP). Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility nor does it include replacement or upgrade to an existing infrastructure.

FACTOR 1 – Technical Approach: The Offeror must provide a narrative describing the general technical approach for accomplishing the requirements of this contract based on the statement of work and contract documents, including meeting subcontracting requirements. The narrative shall be limited to eight (8) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger, and shall include:

· Overall proposed management plan for the project, including key personnel areas of expertise.

· Planned approach to meet the highest level ICRA criteria requirements as identified in the Specifications.

· Planned approach to construction work adjacent to in-service Operating Spaces.

· Provide plan for each efficient phase transition.

· Proposed quality control plan to ensure all risks are mitigated throughout the timeframe of the project. Plan should specifically address mechanical and infection control risks.

Basis for evaluation: The offeror will be evaluated based on the Offeror’s proposed technical approach for this project as defined in the solicitation requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. The proposed ICRA (once approved by VA Infection Control) and key personnel shall become contract requirements upon award.

Evaluation Factor 2 - Past Performance: The Offeror shall submit a completed Contractor Performance Assessment Report System (CPARS) evaluation for at least five (5) recent, relevant projects. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (PPQ - Attachment B) for each project. PPQs shall be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The offeror shall provide completed PPQs in the proposal. Offeror’ may submit PPQs previously submitted for other solicitations as long as complete, required information is included.

After the solicitation closes, Offerors will not be allowed to submit additional CPARS or PPQs to replace the submitted CPARS or PPQs which have been determined by the VA to be irrelevant projects. Therefore, it is imperative the Offerors only submit relevant CPARS and/or PPQ’s.

If the submitted CPARS/PPQs are determined by the Government to be irrelevant then the Government reserves the right not to replace with an additional CPARS.

Offerors may provide any information on problems encountered and the corrective actions taken on these projects. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

Basis of Evaluation: This evaluation focuses on how well the offeror performed on the relevant projects. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance, and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the Task Order Request for Proposal (TORP).

In rating Past Performance, the Government will evaluate for recency, relevancy, and quality of contractor performance. In reference to Past Performance, offerors who do not have relevant past performance will receive a neutral rating (neither favorable nor unfavorable) (FAR 15.305)(a)(iv). However, the Offeror with favorable past performance may be considered more favorably than an offeror with Neutral rating.

Evaluation Factor 3 – Project Schedule: The Offeror shall submit a high-level Project Schedule summary, identifying major construction activities, highlighting Critical Path items. For the proposed Project Schedule submitted by the Offeror, the Offeror shall assume and depict contract award on 1 March 2025 with a Notice to Proceed of 15 March 2025. Note: These dates do not obligate the Government to award a contract based upon the Offerors proposed project schedule. Work cannot commence on or before 3/14/2025 per the VA Las Vegas’s OR schedule.

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