36C26118Q9609-002.docx

Temperature Monitoring (SOW) Scope of Work

1.0 General Intent

1.1 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install and implement the temperature remote monitoring system for the Veterans Affairs Palo Alto Health Care System (VAPAHCS).

1.2 The contractor must perform to the standards in this contract. This project shall take no longer than as agreed on the contract.

1.3 This project shall be coordinated with the appointed COR to insure minimal impact to resident’s day to day activities and minimal noise. Scheduling of work shall be at the convenience of the VAPAHCS.

2.0 General Information and Requirements

2.1 The objective of this project is to install and implement temperature and humidity remote monitoring for:

1. VAPAHCS Pharmacy Service (141 units) – various ambient room temperatures as well as refrigerators and freezers located in these rooms, at Palo Alto Division, Livermore Division, San Jose Community Based Outpatient Clinic (CBOC), Sonora CBOC, and Stockton CBOC. Point of contact – Douglas Klahold, PharmD, IT Pharmacist

2. VAPAHCS Pathology & Laboratory Service (170 units) – various ambient room temperatures as well as refrigerators and freezers located in these rooms, at Palo Alto Division, Livermore Division, San Jose Community Based Outpatient Clinic (CBOC), and Monterey CBOC (See attached spreadsheet). Point of contact – Sang Gross, Lab Manager

3. VAPAHCS Research Service (257 units) – various ambient room temperatures as well as refrigerators and freezers located in these rooms, at Palo Alto Division and Menlo Park Division. Point of contact – Kristin Frazier, Administrative Officer

4. VAPAHCS Nutrition Service (71 units) – Temperatures of refrigerators, walk-in coolers/freezers, and dry storage units at Palo Alto Division and Livermore Division. Point of contact – Jerimy Parsons, Nutrition Manager

Project Manager – Prabhjot Sandhu, (650) 493-5000, ext. 67796

2.2 The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.

2.3 The contractor shall provide full parts and labor warranty on the newly installed temperature monitoring components.

2.4 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

2.5 The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor’s own expense.

2.6 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

2.7 All work shall be coordinated with the COR assigned to this project and only commence once approved.

2.8 Badges: Contractor will obtain required ID badges for all employees used on project at start of each workday; Report the COR for escort to the station police service for sign in and badge issuance.

2.9 Security: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel regarding information and information system security.

2.10 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Government holidays unless otherwise approved by the COR. It is the intent of the Palo Alto VA Medical Center that the work is to be completed as stated on the contract from the issuance of the Notice to Proceed (NTP). Any request to utility shutdowns must be requested in writing at a minimum of 14 business days prior to the requested day of shutdown.

2.11 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out-Tag-out, Rules of Station, NFPA, and etcetera. In the event that any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the Government.

3.0 Specific Tasks

3.1 The contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools, transportation, materials, supplies and equipment. The contractor shall plan, schedule, and ensure effective completion of the project.

3.2 The contractor will install necessary safety equipment to ensure OSHA and safety guidelines are followed.

3.3 The contractor will install:

3.3.1 The system shall consist of individual NIST certified (NIST certified only where needed) temperature monitors, display screens, cellular connectivity gateways, and appropriate probes and/or glycol solutions that will be needed to measure either the temperature and/or humidity of rooms, refrigerators, freezers, or dry storage units needed.

3.3.2 The Contractor will provide on-site training for users, work area leads, and repair technicians during the initial installation and will provide 24/7 support per contractual agreements.

3.3.3 Deployment training sessions may fall outside normal business hours to accommodate evening and night staff in all deployment areas.

4.0 Technical Exhibits

4.3 – Specifications (see attachments)

5.0 Misc

5.1 The C&A requirements do not apply, and that a Security Accreditation Package is not required.

TDM, VAPAHCS M&R