36C26118Q9400-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-28-2018 none Department of Veterans Affairs Network Contracting Office (NCO21) VA Northern California HealthCare System 5342 Dudley Blvd. Bldg 209 (90/NCO) McClellan CA 95652-1012 Department of Veterans Affairs Network Contracting Office (NCO21) VA Northern California HealthCare System 5342 Dudley Blvd. Bldg 209 (90/NCO) McClellan CA 95652-1012 To all Offerors/Bidders

36C26118Q9400

X X X x

a. The purpose of this amendment is to answer questions from interested offerors. See next page for Q and A.

b. There are changes in Section 4- Addendum to 52.212-2-Evaluation, see next page.

c. All other terms and condition remain unchanged.

Mark J. Mikus Contracting Officer Sol # 36C26118Q9400-

Q=Questions A=Answers Q1. The 272,301 square feet outlined in the solicitation is that the net cleanable square footage or gross square footage. If that quantity is gross could you please provide the net cleanable.

A1- The 272,301 is cleanable square footage.

Q2. Is this solicitation a new requirement or an existing requirement? If existing could you please provide incumbent company and contract value.

A2- This is new requirements.

Q3 -Room listing by building/floor. For example, Attachment 1 list Building 2 (Ground through 3rd floors) has 60,627 sq. ft. What do those consist of, offices, clinics, restrooms, etc? Please provide room listing and square footage. Or building map, something that provides information on the usage of the rooms in the building.

A3- Information can be obtained during the site visit.

Q4- provide whether a building/area is open 5, 6 or 7 days per week.

A4-7 days per week Q5- provide a map or distances between buildings.

A5- refer to A3 Q6-Operating Suite – Pre-clean, Post clean and/or in-between clean requirements?

A6-All Q7-Inpatient Pharmacy – escort requirement?

A7-No Q8-Requirement for mopping floors with germicidal product, what product is the VA providing for this?

A8-Germicidal solution product Q9-Can a CHESP (Certified Healthcare Environmental Services Professional) through AHE (The Association for the Healthcare Environment of the American Hospital Association) be used in lieu of a CEH (Certified Executive Housekeeper)?

A9- Yes Q10-Is there a requirement for employee immunizations? If so what are they?

A10-Refer to paragraph 11.10 of the Performance Work Statement (PWS).

Q11-Will the VA provide training for the requirements of SFVAHCS and its regulations for radiation safety? Provide the documents of the requirements to ensure regulations are taught and meet?

A11-Yes on both questions.

Q12-Will the VA provide the training for the basic orientation to the facility and VA mission and goals?

A12-No Q13-Please define HAMS (page 13 – 12.8 and 12.12) A13-Housekeeping Aid Management Service Q14- Please provide who will be covering 8:00am – 3:30pm services?

A14-7:00 am – 3:30 will be covered by VA staff Q15-Glass surfaces over 7 ft, who is cleaning under 7 ft.? (See 3.5 page 8 and 5.2 page 9) Those over 7 ft what is the frequency?

A15-Contractor Q16-After normal hours of operation are the buildings still being utilized by staff or patients?

A16-Yes Q17-Will the government provide all cleaning chemicals (i.e., germicidal detergent, floor wax and stripper, carpet shampoo, glass cleaner, hand soap and hand sanitizer). If not, please specify which of these chemicals the government will provide.

A17-Yes SFVAMC will provide all supplies, please refer to PWS paragraph 9.0 -Government-furnished items/supplies.

Q18-Will the government provide all paper products (e.g., toilet paper, paper towels, toilet seat covers) and trash bags. If not, please specify which of these products the government will provide.

A18- refer toA17 Q19-How many windows are in the buildings to be cleaned and what are their dimensions in square feet?

A19-Contractor will clean up to seven feet in height.

Q20-Services are requested 3:30 PM to 7:30 AM. Who is providing these services 7:30 to 3:30?

A20- Refer to A15 Q21-The need to have a CEH available seems excessive. What experience can be substituted?

A21 No substitute Q22-Can floor plans of the buildings be supplied?

A22-Floor plans will be provided upon contract award.

Q23-Can we provide copies of relevant, recent Past Performance Questionnaires to avoid repeatedly burdening our busy clients?

A23-No Q24-What other areas, like ICU, need someone on duty full time each shift?

A24-OR, ED, bed makers and Modular Q25-Can the VA indicate their estimate of the optimal level of staffing for cleaning the VAMC in a manner that veterans deserve?

A- Refer to parag E.4 Factor 1 Technical capability 1.1.

Q26-What are the hours in each area that the VA provides non-medical services? e.g., what time does the canteen begin preparing in the AM and ending in the PM?

A26- Canteen staff start at 6:00 am and the Retail Store closes at 4:00 with the last of the staff leaving at 5:00 pm Q27-Are areas of corridors/ hallways included in the sq. ft. listed for Bldgs 2,3,7,200 ,203 and 210? If not, what are these areas?

A27- Yes, the areas of corridors/ hallways included in the sq. ft. listed for Bldgs 2,3,7,200 ,203 and 210.

No janitorial service inside buildings 3 and 210; only corridors and hallways that are leading/connected to buildings 3 and 210.

Q28-Can you please advise us as to what departments are in Buildings 3 and 22 (e.g., Administration, etc.)? Also, can you please provide the square footage of the hallways/corridors of the following buildings: 2, 3, 7 ,200, 203 and 210?

A28-Bldg. 3 is administration (it holds medical records and Engineering). Bldg. 22 is the new Hoptel (patient overnight lodging). Refer to A27.

Q29-Issues on the Wage Determination for janitors working in San Francisco (i.e., # 1974-1257, Revision No. 41, dated 12/26/20178). On page 4, under Additional Rate Notes: it states that "There shall be a twenty ($0.50) cents an hour premium for those employees working in the classifications and performing the duties of carpet and rug cleaning...". Also, it states that foremen who supervise ten or fewer employees shall receive $1.00 per hour in addition to the wage rate for which they are eligible and it says the same $1.00 per hour for foremen who supervise more than ten employees.

The Washington, D.C. office of the Department of Labor advised that the Contracting Officer must provide clarification as to which rate should be used for employees doing carpet cleaning ($0.20 or $0.50). So, please provide the rate to be used in pricing this proposal. Also, please advise as to whether foremen supervising ten or fewer or more than ten employees should be paid $1.00 per hour more or should there be a higher rate for foremen supervising more than ten employees?

A29-DOL WD has a typo therefore DOL need to correct the error and we cannot make this decision. With regards to foremen, it is up to the contractor to determine what labor categories to use or what rate to apply.

Q30- Buildings/Facility Listing Chart, solicitation page 18 of 48; Corridors/Hallways Bldgs 2, 3, 7, 200, 203, & 210 square footage; No square footage is listed.

A30- Refer to A27

The following changes in the solicitation:

Under Section 4- Addendum to 52.212-2-Evaluation; delete in its entirety and replace with the following FACTOR I- Technical capability-

1.1 Staffing – Discuss how many janitors/supervisors the contractor recommends accomplishing the work tasks. The proposed staffing approach may be incorporated into the resultant contract and will be a material and binding part of the resultant contract.

1.2 Submit copy of International Executive Housekeeping Association (I.E.H.A.) Certificate or Certified Health Care Environmental Services Professional (CHESP) Certificate.

1.3 Contractor shall indicate if they intend on subcontracting. If so, provide the name of the subcontractor and percentage of what work will be subcontracted.

The quote should not simply restate the Performance Work Statement. Simply restating the Performance Work Statement will not be evaluated favorably.

FACTOR 2 – Past Performance-

Contractor shall include not more than five references and describe your experience in the Janitorial service to include: Contract number, who work was performed for, period of performance, dollar value of the contract, and describe services performed. The work must be similar in size and scope/magnitude to this requirement. The surveys are in Section D as Attachment 2.

The Government may contact references, other than those identified by the offeror, and may check Federal Procurement Data System (FPDS), Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), etc. The information is to determine if recent (within the past 5 years) and relevant (similar size and type of work) and the overall trend in the ratings of quality for previous contracts.

FACTOR 3 – Price-

When submitting pricing information, the offeror will provide a fixed unit prices for the line items in the price schedule. Evaluations will be based on a comparison of the aggregate price of all offerors. The aggregate price is the total of the base year plus all options years. Evaluation of options shall not obligate the Government to exercise the option(s).