36C25923R0031_1.docx

36C25923R0031

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0031 X 02-08-2023

635-CSI-022

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Denver.Robb@va.gov

Denver Robb 303-712-5731 Contractor shall provide all necessary labor, materials, equipment and supervision to complete all required project work in accordance with the provided SOW, Specifications and Drawings. The project is located at the Oklahoma City VA Medical Center, 921 Northeast 13th Street, Oklahoma City, OK 73104.

Project name: MRI Linac

This is a competitive requirement set aside 100% for a Service Disable Veteran Owned Small Business (SDVOSB).

Magnitude of Construction: $2,000,000 to $5,000,000

The NAICS code for this project is 236220 with a size standard of $45.0M.

A pre-bid site visit will be held on Wednesday, February 15, 2023 at 8:45 am MT (9:45 am CT).

All interested contractors shall meet at the following location: North Entrance.

Cut off for submission of RFIs/Questions shall be by Wednesday, February 27, 2023 at 10:00 am MT (11:00 am CT).

All RFIs/Questions must be emailed to Denver.Robb@va.gov. Please include solicitation # 36C25923R0031 in the subject line.

All bidders must submit a bid guarantee as part of their bid package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

Submission of bids: All bids shall be submitted via email to: Denver.Robb@va.gov by the date and time stated in Block 13a below. Please include the solicitation number 36C25923R0031 in the subject line.

X X 52.211-10 X

2:00 PM

MST

03-10-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971 X

Table of Contents

A.3 STATEMENT OF WORK

Design Renovation of Ground Floor of the Imaging Center Project 635-CSI-022 VAMC 921 NE 13th Street, Oklahoma City, Ok 73104

Objective

The Oklahoma City Veterans Affairs Medical Center (OKC VAMC) is seeking General Contractor firms to provide construction services for the conversion of the existing Linac1 vault and the accompanying support areas (approximately 2,095 SF) located on the first floor of Building 1 at the OKC VA Medical Center into an MRI-Linac service line which includes a complete renovation to the existing vault as well as repurposing the existing clinical support spaces and functions. This documentation created the basis of design precepts developed by the Architect/Engineering team.

It is the intent of this solicitation to follow the design and specifications attached with the SOW. The Contractor is solely responsible for verification of existing conditions. Any aspect to the project which is overlooked or not included in the proposal required for code compliance should be verified and promptly reported to the COR.

The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of this project.

Areas adjacent to the proposed project shall be continuously occupied by the OKC VAMC. The Contractor shall implement phasing to ensure construction will not impact/impede the VAMC’s mission to care to the Veterans.

Contractor shall provide quality control of work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

Contractor shall follow applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, NFPA 101, NFPA 70, Lock-out-Tag-out, and Rules of Station.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

The anticipated Period of Performance is 40 calendar days for the required submittals and up-front coordination followed by 270 calendar days for the construction effort.

Scope of Work

Design Conditions and Applicable Codes The project design is in accordance with the following standards and design guidelines. Specific requirements of these standards are not included in this document.

• NFPA 101 Life Safety Code (2018)

• International Building Code (IBC) 2018

• Federal Guidelines Institute Guidelines for Design and Construction of Healthcare Facilities

• Architectural Barriers Act Accessibility Standard (ABAAS)

• VA Barrier Free Design Standard (supplement to ABAAS)

• VA Technical Information Library (TIL)

• Department of Veterans Affairs Master Specifications

• NFPA 70 National Electrical Code (2020)

• NFPA 72 National Fire Alarm and Signaling Code (2019)

• NFPA 75 Standard for the Fire Protection of Information Technology Equipment

• IESNA Illuminating Engineering Society of North American

• National Electrical Manufacture’s Association (NEMA)

• International Mechanical Code (2018)

• Energy Conservation Code ASHRAE 90.1 (2019)

• US Department of VA HVAC Design Manual (2020)

• US Department of VA MRI Design Guide (2008)

• ASHRAE 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings

• Applicable Federal Codes, Regulations, Ordinances, Publications and Manuals

Demolition

• Once the existing Linac1 equipment has been removed from the vault, all remaining vault elements will be removed by the Contractor. This effort will include the removal of the slab in and around the existing pit, a southwest corner of the vault slab, and a linear trench from outside the vault wall diagonally up to the new Equipment Room approximately 26 feet.

• The next aspect to the demolition is to remove walls and ceilings as identified within the demolition documents as well as remove and store existing items which will be relocated back into the suite.

• Plumbing elements, see narrative and drawings for extent of demolition

• Electrical elements (wiring, panels, transformers, switch panels, lighting, outlets, etc.) see electrical narrative and drawings for extent of demolition.

• Mechanical units and ductwork necessary to make the building service in its new function, see mechanical narrative and drawings for extent of demolition

Renovation Work

• The bulk of the renovation is to prep the vault to receive the MRI-Linac unit by introducing a new pit, installing RF copper shielding on all vault surfaces, Unistrut system, HVAC and electrical connections, cable trays, fire sprinkler system, lighting, conduit connections to the Equipment Room, and final finishes. Of note, given the sensitive nature of the MRI-Linac requirements all items within the new vault configuration are to incorporate all non-ferrous materials.

• One unique aspect to the project is the introduction of a quench vent and pressure relief vent which in case of a failure of the superconductive magnet’s liquid helium escaping at a temperature of 4.2 Kelvin (-571.2 degrees C). Thus, from the MIRI-Linac unit an 8” diameter quench pipe is extended through the 3'-6" thick concrete wall, up the building’s facade to 18” above the top of the roof parapet.

• There are a series of seven equipment items located in the Equipment Room, each of which provides an operational service to the MRI-Linac through under slab trench connections to the vault. Lastly there is an 18’ long counter at 3’ AFF which houses the control computers and monitoring systems as used by the support technicians overseeing the patient’s modality being employed at the time.

Architectural

• Layout will be as shown on the drawings and specifications to provide the construction of a new MRI-Linac vault as well as support areas/functions which include a tech work area, equipment room, UPS room, office, storage, changing room, and patient toilet

• Construction including metal framing, insulation, drywall, hollow metal frames, copper RF-shielding (wall, ceiling, and floors), fiberglass dowels/re-bar, Unistrut ceiling support, wood doors, acoustical suspended ceilings, custom casework, fire extinguisher cabinet, signage, related toilet room accessories, etc.

Interiors

• Finishes include painting, casework, wall protection, rubber base, solid surface, welded sheet flooring, luxury vinyl tile, porcelain tile, and acoustical ceiling tile.

• FF&E: Furnishings and Equipment included in the construction documents is based on VA standards. The list of equipment and furnishes to be provided is listed in the construction documents.

Mechanical

• The project includes a new roof mounted 35-ton chiller to support the new MRI Linac machine. The equipment will be mounted on the same roof as the existing chiller. A new 2½” chilled water supply and return riser will be piped down from the roof to the MRI Linac floor where branch piping will serve the equipment

• To cool the Equipment Room, a 3-ton CRAC unit will be mounted in said room and connected to the new chiller. The CRAC unit is capable of cooling, heating, dehumidifying, and humidifying. A new split system will also be provided for the UPS located in the Electric Room.

• Inside the existing Linac vault, there appears to be enough air flow to serve the new machine, however, there may be operating issues with the system (because of existing complaints). In lieu of providing a new unit, the Engineer recommends the Contractor employee a service technician to inspect the unit and controls to trouble shoot any potential issues. Each HVAC duct and diffuser in the vault shall be replaced with non-ferrous aluminum ductwork, diffusers, and grilles. RF wave filters will also need to be installed in the ductwork at the vault’s shielded edges.

• The MRI Linac manufacturer requires an 8” cryovent piped to the exterior and VA Standards also call for emergency exhaust (which is accomplished by a ceiling mounted inline exhaust fan connected to the vault’s return ductwork). Also, the manufacturer also requires a small exhaust system to cool the patient using recirculated room air.

• Refer to the mechanical documents for a graphic description of work and airflows based on US Department of VA HVAC Design Manual: 6 total air changes/hour (ACH) based on room type and 2 outside air changes/hour requirements with constant air volume.

Existing HVAC/Mechanical System

• Existing fan coil units, supply duct and diffusers, and return duct and grilles in the project are to be removed.

• Existing steam and condensate return piping is to be removed back as close as possible to associated risers around the project’s perimeter, valved and capped in the ceiling.

• Existing chilled water supply/return piping, and condensate drain piping from each fan coil unit will be removed back to the main branches above the corridors. Any unused are to be valved and capped near the main branch above the ceiling.

• Existing outside air duct branches to each fan coil unit will be removed back to the main outside air duct above the corridors of the space. Existing exhaust duct branches and grilles in the project space are to be removed back to the main exhaust duct above the corridors. Any unused main duct penetrations are to be patched and sealed above the ceiling.

Existing Sanitary/Vent Systems

• Existing vent branch piping in the project space ceiling serving demolished fixtures will be removed back to the existing vent risers.

Existing Domestic Water Service

• Existing domestic cold/hot/recirculation water piping serving demolished fixtures will be removed back to existing risers.

Medical Gas

• Existing capped oxygen, medical air, and medical vacuum branches to be utilized with new zone valves and alarm panel. New medical gas piping to distribute to medical gas outlets.

Sanitary/Vent Systems

• System Material: cast iron pipe with no-hub connections.

• New fixture sanitary branch piping serving new toilet and lavatory

• New fixture vent piping: sized/routed above project space ceiling and connect to existing vent risers terminating through roof.

Domestic Water Distribution Systems

• System Material: Type K/L copper pipe

Electrical

Demolition Work - Power, Control and Lighting

• Triple output Power Conditioner with voltage regulator shall be disconnected and removed, cables, conduits, junction boxes and switches and associated devices will be removed from existing Varian`s product in LINAC 1 Treatment Room. Existing circuits will be modified to maintain circuit continuity.

Renovation Work - Lighting

• Treatment Room: LED 2’x2’ceiling recessed, 85 CRI, 4000 K, light fixtures shall be provided, installed, and controlled by wall mount switch, light level will provide higher illumination level up to 75 FC during patient transfer to/from the table. Dimmable downlights luminaires shall be provided and controlled by 10% to 100% dimmer and provide illumination levels down to 10 FC during the laser positioning and treatment. Light fixtures shall be fed from normal and life safety branch of the Essential Electrical System (EES). LED light fixtures shall (MRI compliant).

• Control: LED Ceiling recessed light fixture will be provide higher illumination level up to 30 FC. Dimmable downlights luminaires shall be provided/controlled by 10% to 100% dimmer and provide lower illumination levels down to 10 FC during treatment procedure scanning for monitor viewing.

System Power Requirements

• Equipment Room: voltage and circuit capacity shall be provided to meet New MRI-LINAC System requirement. Contractor to make final power connection to components under Vendor`s supervision. Main disconnect switch, breakers, wiring and transfer switches shall be provided as indicated below.

ACC: 480V, 3P, 60HZ, 175A

TCC: 480V, 3P, 60HZ, 40A

HE-SE: 480V, 3P, 60HZ, 20A, NEMA L6-20

HE-PE: 480V, 3P, 60HZ, 205A, NEMA L6-20

TRC: 208V, 3P, 60HZ, 30A, NEMA L15-30

MOD: 480V, 3P, 60HZ, 30A

MMC: 120V, 3P, 60HZ, 20A, NEMA 5-20

DBCR: 120V, 3P, 60HZ, 20A, NEMA 5-20

• Treatment Room: service outlet in RF closet - 220 V with NEMA L6-30R in RF closed. And 110 VAC adapter with optional North American plug NEMA 5-15R for Oxygen monito shall be provided.

• Operator Station: 3 @120 VAC, 1 phase, 60 Hz, 20 A (NEMA 5-20R) shall be provided. Additional receptacles shall be provided for all equipment per Radiation Therapy Service Design Guide and Vendor`s Specs.

Emergency Power and UPS Units

• New 35 Ton Chiller Unit shall be connected to emergency critical circuit.

• Other Electrical and Mechanical equipment: Shall be powered per Design Guide and NFPA.

• 150 KVA rated output, 480 V Power Conditioner with voltage regulation for ACC, TCC, MOD, TRC. This unit will be fed from a normal source.

• 30 KVA output, 480 V UPS for HCU-SE, HCU-PE. This unit will be fed from an emergency source.

Existing Voltage System in Building 1

• VAMC Voltage system is 208 V, both normal and emergency in Building-1. There are no spare circuits available in switchboard in switchgear room IG-137. The design`s approach is to power the entire project from the same building. Based on that, the project will purchase step-up transformers and upgrading existing circuit brakers, relay setting and replacing conductors, conduits and adding new panels to accommodate the system.

Grounding and Bonding

• All electrical equipment produces radio and line-borne interference at various frequencies shall be provided with proper grounding and shielding of cables per Design Site Planning Guide.

• To check for possible ground loops, the ground resistance between the RF room and the facility ground should be checked prior to switching on the system.

• Existing electrical system is grounded in accordance with the National Electrical Code.

• An equipment grounding conductor will be routed with branch circuit and feeder conductors and bonded to a ground bus or ground lug at each end and in all pull boxes and cabinets.

Wiring Devices, conduits, and Power Conductors

• Wiring (120 volts and above) will consist of individual conductors run in raceway. Conductors will be copper. Conductor insulation will THHN-THWN or XHHW-2, as required for the application, with a minimum size of #12 AWG except for control wiring which may be #14 AWG and special systems such as public address will be minimum size as required by the respective manufacturer and other conditions such as voltage drop.

• Interior conduits will be PVC Schedule 40 and no smaller than ½” in diameter.

• Flexible metal conduit will only be used for light fixture whips and connections to motors and other vibrating equipment; lengths will not exceed six feet. Liquid tight flexible metal conduit will be employed were exposed to moisture or outdoors. Flexible metal cables, including AC and MC cables, are prohibited.

• Interior electrical equipment will be NEMA 1 construction.

Project Completion

• Provide operation and maintenance manuals to the COR.

• As-built set of drawings, showing all lighting and power requirements from contract and addendum items, will be provided to the COR.

• The project shall be commissioned per Commissioning Section of the specifications.

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A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

NRM Project: 635-CSI-022 MRI-Linac MRI-Linac as per the SOW Contract Period: Base POP Begin: 04-06-2023 POP End: 10-23-2023 PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries The contractor shall furnish all labor, equipment, materials, and supervision for the conversion of the existing Linac1 vault and the accompanying support areas (approximately 2,095 SF) located on the first floor of Building 1 at the OKC VA Medical Center into an MRI-Linac service line which includes a complete renovation to the existing vault as well as repurposing the existing clinical support spaces and functions at the OKC VAMC.

Period of Performance is estimated at 270 days after receipt of notice to proceed.

A.5 DELIVERY SCHEDULE

1.00

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETCERT prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation

For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(1) The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is relevant is unique to each source selection.

(2) The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. In addition, the Government reserves the right to obtain information for use in the evaluation of past performance from all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

(b) Source Selection Evaluation Board (SSEB) members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Denver Robb, Denver.Robb@va.gov

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of renovation or remodeling that include general construction in an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility

Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $2,000,000.00 and $5,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email Denver.Robb@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15 MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 2:00 P.M. Mountain Time on March 6, 2023. There will be no public opening of the proposals. Submit proposals to: Denver.Robb@va.gov.

Submit bid bonds to:

Department of Veterans Affairs

NCO 19

ATTN: Denver Robb 6162 S Willow Dr., Ste 300 Greenwood Village, CO 80111

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the U.S. Small Business Administration (SBA) Veteran Small Business Certification (VetCert) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA VetCert at the time of offer submission. Failure to be both VERIFIED by VetCert and VISIBLE on VetCert at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA’s VetCert and submit the required documents to obtain VetCert verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, Proposal, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed fifteen (15) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF-1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipient’s “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request.