36C25920Q0333-001.docx

36C25920Q0333

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

05-04-2020 John Cheng 303-712-5776 06-08-2020

12:00 MST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

238220 $16.5 Million

N/A

36C660 George E. Wahlen VA Salt Lake City Health Care System

500 Foothill Drive Salt Lake City UT 84148 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page Water System Chemical Treatment Services

All offers must be sent to email: john.cheng2@va.gov And received no later than 12:00pm MST on 6/08/2020

Site visit is scheduled for Wednesday 5/13/2020 at 1pm MST at BLDG 6 Boiler Plant located at the address in Block 15 **All contractors interested in attending the site visit must submit POC information via email to: john.cheng2@va.gov by no later than 5/12/2020 close of business.**

Estimated period of performance:

Base year: 8/1/2020 - 7/31/2021 Option year 1: 8/1/2021 - 7/31/2022 Option year 2: 8/1/2022 - 7/31/2023 Option year 3: 8/1/2023 - 7/31/2024 Option year 4: 8/1/2024 - 7/31/2025

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Tim Myers, timothy.myers5@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Contract Specialist John Cheng, John.Cheng2@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

STATEMENT OF WORK (SOW)

1. GENERAL INFORMATION:

(a) Scope of Work: Water chemistry monitor testing, reporting, calibration, modification of chemical injection systems, and chemical supplies & services for all Steam Boilers, Cooling Towers, Reverse Osmosis (RO), Deionizing (DI), Water Softener, and Closed Loop Systems.

George E. Wahlen, VA Salt Lake City Health Care System, 500 Foothill Drive, Salt Lake City, UT 84148

(b) Background: This contract is required to ensure the Salt Lake VA Medical Center (VAMC) is providing the best possible water to Dialysis stations, Blood Labs, Sterile Processing Services (SPS) for surgical equipment & tools, and to other medical laboratory departments. In addition, chemical treatment services will ensure continuous reliability & safety of the boiler heating and cooling systems. In the past inexperienced technicians and improper chemical formulation treatments resulted in quicker wear and damage boiler heating and cooling systems. Since, the VAMC is an older facility and with some new and older systems, experienced technicians and experienced chemists/or chemical engineers are a requirement to ensure safe operation and longevity of those systems. Untreated water can cause serious issues resulting in patient and medical staff illness, infections, unsafe care conditions, and major equipment system corrosion problems. Regular inspections, testing, calibration, modifications, and chemical supplies & services professional skilled technicians and chemist/chemical engineers are an essential part of a medical center to address these concerns.

(c) Performance Period: The Contractor shall begin the work required under this SOW commencing with the effective date of project award of 8/1/2020, unless otherwise directed by the Contracting Officer (CO) and shall provide continuous service until the date of contract expiration. Work at the VA Medical Center shall not take place on Federal holidays or weekends unless directed by the Contracting Officer Representative (COR). Coordinated Service and Testing visits will not be cancelled once scheduled without the express consent of the COR.

(d) Type of Contract: Firm-Fixed-Price.

(e) Extension of Contract.

a. This contract may be extended for up to four (4) one (1) year option periods at the option of the VA in accordance with FAR 52.217-9, Option to Extend the Term of the Contract. Notice of an extension must be served in writing by the VA prior to the scheduled expiration date. An extension may be exercised subject to the continued acceptable performance and responsibility of the Contractor, the continued requirement for services, and the availability of funds.

2. EQUIPMENT TO BE SERVICED:

Each of the following items is to be serviced in accordance with the specifications, terms and conditions of this contract. For more additional details on equipment testing service requirements, please reference: Exhibit A_SOW Tables Equip and Specs, Exhibit B_SOW Frequently Asked Questions & Answers

Once every 2 Weeks

3. INSPECTION, TESTING, TREATMENT, AND TRAINING SEVICE REQUIREMENTS:

The Contractor shall supply all labor, travel, materials, equipment, tools, supervision, any and all incidentals to complete on-site full service chemical testing & treatment, supply of chemicals, basic laboratory equipment, chemical related parts/accessories, and modifications/repairs of chemical injection system maintenance as identified in section (2). In addition, the Contractor shall perform testing based on the frequency of testing identified in section (2).

(a) Scheduled Services: The contractor shall perform Chemical Treatment Services that includes testing & monitoring to ensure that equipment listed in this SOW and section (2) performs in accordance with Exhibit A_SOW Tables Equip and Specs which establishes lower and upper limit paraments for some equipment. The information found shall be document the following in information for site visit reports:

i. Testing data results

ii. Clear indication of any out of specification conditions

iii. Details on how each out of specification was remedied

iv. Chemical tank levels and usage

v. Recommendations for improvements The contractor’s technicians’ reports shall be reviewed by an authorized chemist or chemical engineer and the report must be emailed to the COR within 24 hours of the site visit. (Example reference: Sample Test Report)

a. Monthly testing: The contractor shall also perform monthly testing for bacteria in Cooling water system. For the RO systems the contractor shall track the trend of the salt rejection %, normalized pressure drop, normalized permeate flow, and normalized salt rejection to determine when RO membranes need replacement. Based on results, the contractor shall provide an inspection report with recommendations to resolve issues to maintain healthy water levels.

b. Annual testing: The contractor shall also perform annual testing and analysis of water samples from all Steam Boilers and Cooling Water Systems for inorganic and organic deposits, metallurgical, SEM EDS of inorganic material. Based on results, the contractor shall provide recommendations to resolve issues and maintain healthy water chemical levels into a monthly report dependent when the annual testing was performed.

(b) Unscheduled Service (Emergency Repair Service): Contractor shall be required to provide unscheduled service coverage for emergencies and non-emergencies outside of the scheduled services. Coverage includes all chemicals, testing equipment, replacement parts, installation, calibration, labor, and travel necessary to bring the listed equipment water chemistry within the parameters listed in Exhibit A_SOW Tables Equip and Specs.

a. Only the CO, COR, or designated alternate has the authority to approve/request an unscheduled service call to the Contractor.

b. Response time – contractor’s representative shall respond with a phone call to the COR or designed alternate within 2 hours after receipt of telephoned notification. A qualified technician must respond on-site within 12 hours after of the initial request for service, unless specified otherwise by the COR or designated alternate.

c. Unscheduled service calls must be quoted and agreed to ahead of time by the COR to include parts, chemicals, and labor rates.

d. The contract will allocate up to $10,000 worth of critical parts, supply of chemicals, and services & testing for unscheduled maintenance per base and option year.

(c) Chemical Supply Service: All Chemicals are to be delivered and poured/pumped into on-site bulk tanks. Resupply will be tracked and coordinated by the contractor’s technicians during site visits both scheduled and unscheduled repair chemical testing. In addition, the COR or COR’s designated alternate will notify and coordinate for resupply with the contractor based on daily boiler and engineering operator inspections. (Note: more details on equipment capabilities/requirements are on Exhibit B_SOW Frequently Asked Questions & Answers)

a. The contractor shall provide Testing Chemical (reagents, titrants indicators, etc.) supplies to the onsite boiler operators to allow them to perform daily testing.

b. The contractor shall provide the Salt to the onsite Water Softeners listed in section (2) equipment list. The Salt will be delivered to the building locations and added into the Water Softener Systems. The annual forecast of Salt consumed across all the Water Softeners is 400 tons.

c. The contractor shall provide a quote to the COR for the following unscheduled chemical supplies that are dependent on testing and inspection results:

List of Misc critical chemicals include but are not limited to the following:

Corrosion Inhibitor for Hydronic Systems

Chlorine Dioxide Generating Chemicals

Chlorine Dioxide Analyzing Reagents

(d) System uptime: The VA requires all listed equipment to meet a minimum 95% uptime for the period of performance on a 24 hours basis. Therefore, the contractor shall maintain sufficient testing equipment, replacement parts, and chemical stockage levels to ensure that technicians are prepared onsite within 12 hours from notice for all scheduled and unscheduled services.

(e) Parts: The contractor shall have ready access to all parts, including unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall furnish all parts except -if applicable - those parts specifically listed as being EXCLUDED. The contractor shall use only new Original Equipment Manufacturer (OEM) or OEM approved parts. All parts shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Parts removed from another system, rebuilt and/or used, shall not be installed without specific approval by the CO and the COR. All defective parts replaced become the property of the Contractor, unless otherwise specified by the CO, COR or Alt COR.

a. The contractor shall replace the following equipment parts as part of the scheduled preventive maintenance for the contract:

· Four (4) Deionizing bottles for Research RO system every 90 days

· One (1) UV Bulb for SPS RO system annually

· One (1) charcoal filter, two (2) RO membranes, one (1) DI Bottle, one (1) UV Bulb, one (1) Sterile Dispenser of the filtered water, and one (1) final filter cartridge for the Blood Pathogens Lab RO System annually

b. The contractor shall provide a quote to the COR for the following unscheduled replacement parts that are dependent on testing and inspection results:

List of Misc critical parts, chemicals include but are not limited to the following:

Boiler Chemical Feed Pump

Cooling Tower Chemical Feed Pump

Chemical Feed Injectors

Motorized Boiler Blowdown Valve

Boiler Conductivity Sensor

Cooling Tower pH, Conductance, ORP or Flow Sensor

Laboratory Glassware (breakers, flasks, pipets, graduated cylinders, vials, etc.)

Chemical Storage Tanks

Reverse Osmosis Membranes, Pressure Gauges, Filters, etc.

(f) Annual Training: The contractor shall provide annual training to all boiler operators, the COR, and COR’s designated representatives at a minimum based on the contractor’s inspection checklists, record sheets, the contractor’s test equipment, and proper handling/use the chemicals supplied by the contractor. The purpose of the training is to establish the same continuity of processes and standards from the contractor’s technicians and VA operators for daily operations. Moreover, the training will also review of common issues found by the contractor’s technicians to establish preventive controls and best practices. The training will be coordinated by the COR with the contractor at the beginning of the contract award and coordinated annually thereafter as a refresher to reinforce the standardization of testing and inspection procedures. Finally, the training shall consist of both a formal classroom training followed by onsite practical hands on training on the VA equipment with the contractor’s provided equipment and supplies.

(g) Service Manuals/Tools/Testing Equipment:

i. The contractor shall supply their technicians with testing equipment, SOPs, service manuals, or service diagnostic software. The contractor shall provide SOPs and service manuals to the CO upon request.

ii. The Contractor shall loan to the COR at a minimum 2 sets (1 primary & 1 backup) of calibrated testing equipment for VAMC’s daily operator water testing. (Note: This will ensure continuity with testing/measuring instruments between the contractor and VAMC designated operators.)

iii. The contractor shall provide the COR and VAMC boiler plant operators with a record sheet for recording operators’ daily water tests when requested.

(h) Removal of VAMC equipment to contractor’s repair facility: Approval of the CO must be obtained before removing any VA owned equipment from the VA Medical Facility. No transportation charges will be allowed for either the repairperson or any VA equipment to or from the Contractors facility. The Contractor will be responsible for all damage or loss of VA equipment. A loaner of the same type and functionality of the VA equipment removed, if required, shall be furnished, installed and made fully operational by the contractor without additional cost.

(i) Consultation: The contractor shall provide a subject matter expert to participate as a technical consultant on the VA Hospital’s Water Safety Committee meeting when coordinated with the COR. The contractor’s subject matter expert has the option on being onsite or communicate remotely via conference call or video chat. The subject matter expert will aid in providing design and system upgrade recommendations to improve water system quality and reliability.

4. CONDITION OF EQUIPMENT.

Most of the equipment is older, differ from OEM specs, and some of the equipment have been modified in order to maintain water quality parameters and equipment reliability. The Contractor has been provided an opportunity to visit the VA Medical Centers, examine the equipment, and note in writing to the CO any condition which may affect the Contractors performance of this contract. Except for any conditions so noted the Contractor accepts responsibility for ensuring equipment reliability and maintaining water chemistry within the stated parameters in Exhibit A-SOW Tables Equip and Specs through proper chemical treatment and chemical injection equipment. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

5. TECHNICIAN QUALIFICATIONS.

(a) Technicians shall have completed at least a one-year accredited trade school in the field of mechanical, pneumatic, or hydro fluid systems. In addition, the technicians must have at least three (3) years successful professional experience in chemical testing and treatment services. The professional experience needs to include institutional and industrial plants/facilities similar in design to the VAMC plant. The VAMC COR and Engineering evaluation team defines and accepts equivalent qualifications.

(b) Any changes from the contractor’s qualified technicians during the awarded contract must be communicated via email with proof of completed training and proof of required experience to the COR for approval prior to any service work. No unqualified individual will be allowed to perform services under this contract. Technician trainees or other unqualified individuals may assist or observe; however, they may not be allowed to do so if their presence delays the progress of the servicing to be accomplished. The Government will NOT pay for unqualified individuals or technician trainees present.

(c) Technicians shall demonstrate familiarity with and have ready access to the current versions of the following references:

· NFPA 85, Boiler and Combustion Systems Hazards Code.

· VHA Boiler Plant Safety Device Testing Manual, latest Edition.

(d) Technicians shall be equipped with portable test instruments & equipment, equipment checklists, and testing chemicals (reagents, titrants, indicators, etc.) necessary for the required tests and calibrations. Technicians shall be familiar with programmable digital controls and have the capability to program, to include hardware and software requirements. All technicians shall be supervised by the contractor’s chemical engineer or chemist.

6. SUPERVISOR QUALIFICATIONS.

(a) The supervisor of the technicians shall be a chemical engineer or chemist with a chemistry related degree from an accredited University. The professional experience shall be with institutional and industrial plants/facilities similar in design to the VAMC plant. The VAMC COR and Engineering evaluation team will approve the contractor’s chemical engineer or chemist based on proof of accomplished training and experience. Any changes from the contractor’s approved chemical engineer or chemist during the awarded contract must be communicated via email with proof of completed education and proof of required experience to the COR for approval prior to any service work.

(b) The chemical engineer or chemist does need to be on site twice a month reviewing samples with VA engineering team members along with reviewing and approving all chemical design calculations/formulations used by the technicians based on testing results. All reports and recommendations sent via email to the COR from the technicians shall be reviewed and signed off by the approved chemical engineer or chemist.

7. GENERAL REQUIREMENTS.

(a) Defects in equipment: The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the COR (in writing) of the existence or the development of any defects in or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the COR with a written estimate of the cost to make necessary repairs/services.

(b) Safety standards: The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of

a. Contractors and their subcontractors of any tier are required to submit hazardous materiel data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No. 313B (Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts.

b. Contractors shall submit hazardous material identification on the following:

(c) Safety Compliance failure: Failure to comply with the above requirements in this section could be cause for termination in accordance with Default clause listed within the contract.

a. PERSONAL PROTECTIVE EQUIPMENT (PPE) - Contractors and their subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations.

(d) Hours of Coverage: All routine scheduled services will be scheduled with the COR or COR’s designated alternate during normal business hours listed below, at the convenience of the Government:

Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas.

All unscheduled services to include emergency service requests will be scheduled by the COR or COR’s designated representative with the contractor. The contractor must at a minimum have a qualified technician on standby 24hrs, 7 days a week that can be onsite within 12 hours of an emergency service notification with all required tools, equipment, and supplies. If the emergency call notification goes to voicemail, the contractor shall communicate back to within 2 hours of the notification.

(e) Documentation/Reports: Contractor shall provide a detailed report that has been reviewed & certified by contractor’s Chemist or Chemical Engineer within 24 hours of each scheduled and unscheduled maintenance visit at the VAMC to the COR via email.

a. Site Visit Reports: Include testing data results, clear indication of any out of specification conditions, details on how each out of specification was remedied, chemical tank levels and usage, and recommendations for improvements. (Example Reference: Sample Test Report)

b. Monthly Report: The contractor will provide a report at the end of each month, with detailed summaries for each system, and will include charts and graphs showing trends for each system. In addition, the monthly report shall include the required monthly testing and information from section 3(a)a.

i. Annual Testing information from 3(a)b. will be added into a Monthly report based on when the test was performed.

NOTE: Failure to provide any required reports will result in a delay of payment.

(f) Calibration of Test equipment: The Contractor shall provide the COR with a copy of the current calibration certification of all test equipment which is to be used by the Contractor’s technicians and VAMC operators/engineers in the performance of this contract. Test equipment calibration shall be traceable to a national standard.

(g) Identification, parking, smoking and VA regulations:

a. The COR will ensure approved contractor personnel are badged IAW applicable VA policy. Contractor’s personnel shall always wear visible identification while on the premises of the VA. Identification shall include, as a minimum, the employee’s name, position, and the contractor’s trade name.

b. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

c. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not local district, state, or municipal court.

d. Smoking is prohibited inside all VA buildings.

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state or municipal court.

8. DEFINITIONS/ACRONYMS.

(a) CO – Contracting Officer, Network Contracting Office (NCO) 19.

(b) COR – Contracting Officer’s Representative appointed under the contract.

(c) OSHA – Occupational Safety and Health Administration.

(d) Onsite – Refers to the Salt Lake City VA Medical Center address

9. FACILITY SECURITY REQUIREMENTS. All contractor personnel working onsite shall check in and out with an on-duty Boiler plant operator at the Boiler Plant located in Building 6. This check-in process is mandatory.

10. IT SECURITY REQUIREMENTS. Contract Security: The C&A requirements do not apply, and a Security Accreditation Package is not required.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Base year: Contractor shall provide all Services, Testing and Monitoring for Government owned boilers, cooling towers, closed loop systems, Water softener systems, Reverse Osmosis (RO) and Deionizing (DI) Units. This service will include all parts, labor, materials, and all other associated costs as specified in the system-specific section of this document. Contractor shall service, inspect, monitor and test as required to give an Executive Summary of all Boiler, Cooling Tower, RO, DI, Water Softener, and Closed Loop Systems. Specific deliverables will be IAW SOW.

Contract Period: Base POP Begin: 08-01-2020 POP End: 07-31-2021

Base year: The contractor will provide up to $10,000 worth of emergency parts and services as part of this contract. These emergency parts and services will be delivered and invoiced as a separate line item only when requested by the COR. Parts, chemicals, and labor rates must be quoted and agreed to ahead of time by the COR. The remainder of this separate line item will be defunded at the end of each contract period.

Contract Period: Base POP Begin: 08-01-2020 POP End: 07-31-2021

Base TOTAL: ___________________

Option year 1: Contractor shall provide all Services, Testing and Monitoring for Government owned boilers, cooling towers, closed loop systems, Water softener systems, Reverse Osmosis (RO) and Deionizing (DI) Units. This service will include all parts, labor, materials, and all other associated costs as specified in the system-specific section of this document. Contractor shall service, inspect, monitor and test as required to give an Executive Summary of all Boiler, Cooling Tower, RO, DI, Water Softener, and Closed Loop Systems. Specific deliverables will be IAW SOW.

Contract Period: Option 1 POP Begin: 08-01-2021 POP End: 07-31-2022

Option year 1: The contractor will provide up to $10,000 worth of emergency parts and services as part of this contract. These emergency parts and services will be delivered and invoiced as a separate line item only when requested by the COR. Parts, chemicals, and labor rates must be quoted and agreed to ahead of time by the COR. The remainder of this separate line item will be defunded at the end of each contract period.

Contract Period: Option 1 POP Begin: 08-01-2021 POP End: 07-31-2022

OPTION 1 TOTAL: ___________________

Option year 2: Contractor shall provide all Services, Testing and Monitoring for Government owned boilers, cooling towers, closed loop systems, Water softener systems, Reverse Osmosis (RO) and Deionizing (DI) Units. This service will include all parts, labor, materials, and all other associated costs as specified in the system-specific section of this document. Contractor shall service, inspect, monitor and test as required to give an Executive Summary of all Boiler, Cooling Tower, RO, DI, Water Softener, and Closed Loop Systems. Specific deliverables will be IAW SOW.

Contract Period: Option 2 POP Begin: 08-01-2022 POP End: 07-31-2023

Option year 2: The contractor will provide up to $10,000 worth of emergency parts and services as part of this contract. These emergency parts and services will be delivered and invoiced as a separate line item only when requested by the COR. Parts, chemicals, and labor rates must be quoted and agreed to ahead of time by the COR. The remainder of this separate line item will be defunded at the end of each contract period.

Contract Period: Option 2 POP Begin: 08-01-2022 POP End: 07-31-2023

OPTION 2 TOTAL: ___________________

Option year 3: Contractor shall provide all Services, Testing and Monitoring for Government owned boilers, cooling towers, closed loop systems, Water softener systems, Reverse Osmosis (RO) and Deionizing (DI) Units. This service will include all parts, labor, materials, and all other associated costs as specified in the system-specific section of this document. Contractor shall service, inspect, monitor and test as required to give an Executive Summary of all Boiler, Cooling Tower, RO, DI, Water Softener, and Closed Loop Systems. Specific deliverables will be IAW SOW.

Contract Period: Option 3 POP Begin: 08-01-2023 POP End: 07-31-2024

Option year 3: The contractor will provide up to $10,000 worth of emergency parts and services as part of this contract. These emergency parts and services will be delivered and invoiced as a separate line item only when requested by the COR. Parts, chemicals, and labor rates must be quoted and agreed to ahead of time by the COR. The remainder of this separate line item will be defunded at the end of each contract period.

Contract Period: Option 3 POP Begin: 08-01-2023 POP End: 07-31-2024

OPTION 3 TOTAL: ___________________

Option year 4: Contractor shall provide all Services, Testing and Monitoring for Government owned boilers, cooling towers, closed loop systems, Water softener systems, Reverse Osmosis (RO) and Deionizing (DI) Units. This service will include all parts, labor, materials, and all other associated costs as specified in the system-specific section of this document. Contractor shall service, inspect, monitor and test as required to give an Executive Summary of all Boiler, Cooling Tower, RO, DI, Water Softener, and Closed Loop Systems. Specific deliverables will be IAW SOW.

Contract Period: Option 4 POP Begin: 08-01-2024 POP End: 07-31-2025

Option year 4: The contractor will provide up to $10,000 worth of emergency parts and services as part of this contract. These emergency parts and services will be delivered and invoiced as a separate line item only when requested by the COR. Parts, chemicals, and labor rates must be quoted and agreed to ahead of time by the COR. The remainder of this separate line item will be defunded at the end of each contract period.

Contract Period: Option 4 POP Begin: 08-01-2024 POP End: 07-31-2025

OPTION 4 TOTAL: ___________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other…