36C25818B0324-0002005.doc

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

1-1.

Refer to Articles titled SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FAR 52.236‑21) and, SPECIAL NOTES (VAAR 852.236-91), in GENERAL CONDITIONS.

1-2.

For the purposes of this contract, samples (including laboratory samples to be tested), test reports, certificates, and manufacturers' literature and data shall also be subject to the previously referenced requirements. The following section text refers to all items collectively as SUBMITTALS. General Contractor shall hire Submittal Exchange to manage all submittals. The Electronic Submittal Procedure is as follows:

A. Summary:

Revise "Attendees," "Agenda," and "Minutes" subparagraphs below if conducting of meetings is the responsibility of Contractor.

1. Shop drawing and product data submittals shall be transmitted to Architect in electronic (PDF) format using Submittal Exchange a website service designed specifically for transmitting submittals between construction team members.

2. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

3. The electronic submittal process is not intended for color samples, color charts, or physical material samples.

B. Procedures:

Revise "Attendees," "Agenda," and "Minutes" subparagraphs below if conducting of meetings is the responsibility of Contractor.

1. Submittal Preparation – Contractor may use any or all of the following options:

a. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via the Submittal Exchange website.

b. Subcontractors and Suppliers provide paper submittals to General Contractor who electronically scans and converts to PDF format.

c. Subcontractors and Suppliers provide paper submittals to Scanning Service which electronically scans and converts to PDF format.

2. Contractor shall review and apply electronic stamp certifying that the submittal complies with the requirements of the Contract Documents including verification of manufacturer / product, dimensions and coordination of information with other parts of the work.

3. Contractor shall transmit each submittal to Architect using the Submittal Exchange website, www.submittalexchange.com.

4. Architect / Engineer review comments will be made available on the Submittal Exchange website for downloading Contractor will receive email notice of completed review.

5. Distribution of reviewed submittals to subcontractors and suppliers is the responsibility of the Contractor.

6. Submit paper copies of reviewed submittals at project closeout for record purposes in accordance with closeout procedures.

C. Costs:

Revise "Attendees," "Agenda," and "Minutes" subparagraphs below if conducting of meetings is the responsibility of Contractor.

1. The General Contractor shall include the full cost of Submittal Exchange project subscription in their proposal. This cost is included in the Contract Amount. Contact Bob Caylor at Submittal Exchange at 800-714-0024 x2221 (bob.caylor@texturacorp.com)to verify cost prior to bid.

2. At Contractor’s option, training is available from Submittal Exchange regarding use of website and PDF submittals. Contact Submittal Exchange at 800-714-0024.

3. Internet Service and Equipment Requirements:

a. Email address and Internet access at Contractor’s main office.

b. Adobe Acrobat (www.adobe.com), Bluebeam PDF Revu (www.bluebeam.com), or other similar PDF review software for applying electronic stamps and comments.

1-3.

Submit within 15 days from Notice to Proceed, a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections.

1-4.

Submit for approval, all of the items specifically mentioned under the separate sections of the specification, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

A.

Satisfactory written evidence is presented to, and approved by Contracting Officer, that manufacturer cannot make scheduled delivery of approved item or;

B.

Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

C.

Other conditions become apparent which indicates approval of such substitute item to be in best interest of the Government.

1-5.

Forward submittals in sufficient time to permit proper consideration and approval action by Government. Time submission to assure adequate lead time for procurement of contract ‑ required items. Delays attributable to untimely and rejected submittals (including any laboratory samples to be tested) will not serve as a basis for extending contract time for completion.

1-6.

Submittals will be reviewed for compliance with contract requirements by Architect‑Engineer, and action thereon will be taken by Resident Engineer on behalf of the Contracting Officer.

1-7.

Upon receipt of submittals, Architect‑Engineer will assign a file number thereto. Contractor, in any subsequent correspondence, shall refer to this file and identification number to expedite replies relative to previously approved or disapproved submittals.

1-8.

The Government reserves the right to require additional submittals, whether or not particularly mentioned in this contract. If additional submittals beyond those required by the contract are furnished pursuant to request therefor by Contracting Officer, adjustment in contract price and time will be made in accordance with Articles titled CHANGES (FAR 52.243‑4) and CHANGES ‑ SUPPLEMENT (VAAR 852.236‑88) of the GENERAL CONDITIONS.

1-9.

Schedules called for in specifications and shown on shop drawings shall be submitted for use and information of Department of Veterans Affairs and Architect‑Engineer. However, the Contractor shall assume responsibility for coordinating and verifying schedules. The Contracting Officer and Architect‑ Engineer assumes no responsibility for checking schedules or layout drawings for exact sizes, exact numbers and detailed positioning of items.

1-10.

Submittals must be submitted by Contractor only and shipped prepaid. Contracting Officer assumes no responsibility for checking quantities or exact numbers included in such submittals.

A.

Submittals will receive consideration only when covered by a transmittal letter signed by Contractor. Letter shall be sent via first class mail and shall contain the list of items, name of Medical Center , name of Contractor, contract number, applicable specification paragraph numbers, applicable drawing numbers (and other information required for exact identification of location for each item), manufacturer and brand, ASTM or Federal Specification Number (if any) and such additional information as may be required by specifications for particular item being furnished. In addition, catalogs shall be marked to indicate specific items submitted for approval.

1.

A copy of letter must be enclosed with items, and any items received without identification letter will be considered "unclaimed goods" and held for a limited time only.

2.

Each sample, certificate, manufacturers' literature and data shall be labeled to indicate the name and location of the Medical Center, name of Contractor, manufacturer, brand, contract number and ASTM or Federal Specification Number as applicable and location(s) on project.

3.

Required certificates shall be signed by an authorized representative of manufacturer or supplier of material, and by Contractor.

B.

In addition to complying with the applicable requirements specified in preceding Article 1.9, samples which are required to have Laboratory Tests (those preceded by symbol "LT" under the separate sections of the specification shall be tested, at the expense of Contractor, in a commercial laboratory approved by Contracting Officer.

1.

Laboratory shall furnish Contracting Officer with a certificate stating that it is fully equipped and qualified to perform intended work, is fully acquainted with specification requirements and intended use of materials and is an independent establishment in no way connected with organization of Contractor or with manufacturer or supplier of materials to be tested.

2.

Certificates shall also set forth a list of comparable projects upon which laboratory has performed similar functions during past five years.

3.

Samples and laboratory tests shall be sent directly to approved commercial testing laboratory.

4.

Contractor shall send a copy of transmittal letter to both COR and to Architect‑Engineer simultaneously with submission of material to a commercial testing laboratory.

5.

Laboratory test reports shall be sent directly to COR for appropriate action.

6.

Laboratory reports shall list contract specification test requirements and a comparative list of the laboratory test results. When tests show that the material meets specification requirements, the laboratory shall so certify on test report.

7.

Laboratory test reports shall also include a recommendation for approval or disapproval of tested item.

C.

If submittal samples have been disapproved, resubmit new samples as soon as possible after notification of disapproval. Such new samples shall be marked "Resubmitted Sample" in addition to containing other previously specified information required on label and in transmittal letter.

D.

Approved samples will be kept on file by the COR at the site until completion of contract, at which time such samples will be delivered to Contractor as Contractor's property. Where noted in technical sections of specifications, approved samples in good condition may be used in their proper locations in contract work. At completion of contract, samples that are not approved will be returned to Contractor only upon request and at Contractor's expense. Such request should be made prior to completion of the contract. Disapproved samples that are not requested for return by Contractor will be discarded after completion of contract.

E.

Submittal drawings (shop, erection or setting drawings) and schedules, required for work of various trades, shall be checked before submission by technically qualified employees of Contractor for accuracy, completeness and compliance with contract requirements. These drawings and schedules shall be stamped and signed by Contractor certifying to such check.

1.

For each drawing required, submit one legible photographic paper or plain white paper.

2.

Reproducible shall be full size.

3.

Each drawing shall have marked thereon, proper descriptive title, including Medical Center location, project number, manufacturer's number, reference to contract drawing number, detail Section Number, and Specification Section Number.

4.

A space 120 mm by 125 mm (4‑3/4 by 5 inches) shall be reserved on each drawing to accommodate approval or disapproval stamp.

5.

Submit drawings, ROLLED WITHIN A MAILING TUBE, fully protected for shipment.

6.

One reproducible print of approved or disapproved shop drawings will be forwarded to Contractor.

7.

When work is directly related and involves more than one trade, shop drawings shall be submitted to Architect‑Engineer under one cover.

1-11. Approved Submittals:

1.

The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

2.

VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

3.

After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

4.

Retain a copy of all approved submittals at project site, including approved samples.

1-12.

Samples (except laboratory samples), shop drawings, test reports, certificates and manufacturers' literature and data, shall be submitted for approval to

Schwab Engineering (Architect Engineer)

1000 E. Walnut Street, Suite 22 (A/E P.O. Address)

Pasadena, CA 91106 (City, State and Zip Code) 1-12.

At the time of transmittal to the Architect-Engineer, the Contractor shall also send a copy of the complete submittal directly to the COR.

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