36C25726R0048 SOLICITATION.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25726R0048

X

TBD

TBD

549-22-800

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 Rhonda Richardson

(214) 681-1406 PROJECT TITLE/NUMBER: Replace Windows Building 2J, 549-22-800.

PROJECT LOCATION: Dallas VA Medical Center, Dallas, TX 75216.

DESCRIPTION: Contractor to provide all necessary labor, materials, and supervision required to replace all windows in building 2J. Window replacement shall include all operable, non-operable, skylights, atriums, and any other type of windows in the building, including but not limited to storefront and glass replacement at all building levels.

All work shall be performed in accordance with (IAW) the prepared Statement of Work, attached drawings, and Specifications.

This is a competitive Request for Proposals (RFP) 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

The Magnitude for this Construction Project is: Between $5,000,000 and $10,000,000 IAW VAAR 836.204(g).

The applicable North American Industry Classification System (NAICS) for this project is 238150 with a 19M size standard

All offerors must submit a Bid Guarantee as part of their package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

All proposals shall be submitted via email to the following email address: nicholas.smith21@va.gov

Federal Contract Award Eligibility: All offerors must be registered/certified by the Small Business Administration (SBA.GOV) and the Federal Government's System for Award Management(SAM.GOV) and complete required (SAM.GOV) online Representations and Certifications.

Cut off for submission of RFI(s)/Questions shall be NLT January 6, 2026 @ 2:00 PM CST. All RFI(s)/Questions must be emailed to the following email: nicholas.smith21@va.gov. Please include the Sol. No. 36C25726R0048 on subject line.

A site visit is scheduled for December 17, 2025 @ 1000 CT. Contractors will meet at 4500 S Lancaster Rd at the Dallas VA MC, Building 9, Engineering Services, POC: Jose Sanchez Gonzalez. @ jose.sanchezgonzalez@va.gov.

The awardee of this contract will be required to provide a Superintendent at all times work is being performed on the project (see clause at FAR 52.236-6). The Superintendent is considered a key position. This position SHALL NOT be subcontracted and must work directly for the prime contractor.

This requirement falls under Davis Bacon Act WD# TX20250241

X X

52.211-10 X

11:00

CST

01-14-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

Rhonda Richardson Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Page 1 of Page 1 of

STATEMENT OF WORK

VA North Texas Health Care System Replace Windows Building 2J (Construction) 4500 S Lancaster Rd Dallas, TX 75216

A. GENERAL INFORMATION

1.1 Title of Project: Replace Windows Building 2J PN: 549 -22-800

1.2 The contractor shall provide all the resources necessary to accomplish the deliverables described in this scope of work (SOW), except as may otherwise be specified.

1.3 All work shall be accomplished in accordance with the requirements of current building codes, government codes, regulations, procedures, contract specifications, and the technical requirements of this Scope of Work. Contractor shall comply with VA Construction Standards. https://www.cfm.va.gov/til/

Background

1.4 The scope of the Project includes replacement of all exterior windows in building 2J. Window replacement shall include all operable, non-operable, skylights, atriums, and any other type of windows in the building, including but not limited to storefront and glass replacement at all building levels. All window replacements shall be building-code-compliant and comply with the most current energy efficiency standards. Project shall include required details for a waterproof/watertight installation.

1.5 Building 2J is a 5-story building constructed in 1995. The existing structure is conventionally reinforced cast-in-place concrete pan-girder construction with the interstitial structural steel framing with lightweight insulating concrete deck hanging from the concrete construction, and the foundation system is a straight shaft drilled piers supporting the column loads.

1.6 The replace windows building 2J project includes completely preparing sites for construction operations, including demolition and removal of existing materials, and furnishing all necessary labor, materials, and equipment for the construction of the replace windows building 2J. Contractors shall work Monday through Friday except on federal holidays unless approved by the COR. After-hour construction may need to occur to reduce the impact on administrative staff and patients. All after-hour work shall be coordinated at least 14 days prior and shall be approved by the VA. Any associated costs for after-hours work shall be incidental to the contract. Staff must have access to the building through the main entrance and emergency service doors for the duration of the project. Contractor shall visit the site prior to bid to get fully acquainted with existing site conditions and scope of work. Prior to beginning work the contractor shall construct but not be limited to temporary construction walls and or containments to minimize the impact on the occupied space that surrounds the project’s area.

1.7 The contractor is responsible for moving the furniture and equipment and shall coordinate with the VA the move of all equipment and or furniture. Upon completion of daily work, the contractor shall clean up dust and debris from the space.

1.8 Proper safety and infection control measures shall always be observed during construction.

1.9 All infection control and safety requirements shall be complied with such as general cleaning, minimizing dust penetrations, secure tools and/or sharp items and adhere to OSHA construction regulations.

1.10 Coordination will be necessary with the VA Contracting Officer’s Representative (COR) to minimize utility disruptions to patient care.

1.11 All improvements/renovations shall be made with minimal interruption to Building 2J. Contractor shall field verify all materials to insure size and type prior to installation.

1.12 Contractor is to restore any damage to wall, inside frame, including - but not limited to - caulking and paint of wooden interior frame to its original condition.

1.13 Equipment damaged during construction shall be repaired and/or replaced at no additional cost to the VA.

1.14 The contractor must coordinate with the VA and submit a phasing plan in submittal package. A phasing plan is included in the construction documents. The baseline phasing plan included in the construction documents must be optimized if necessary to minimize the impact on patient care and project duration.

1.15 Contractor shall conduct preliminary inspection control of the worksite, identify ANY preexisting damage, and notify VA personnel before performing work in the designated area.

1.16 Contractor shall follow VANTXHCS’ infection control standards, construction safety guidelines, and patient safety requirements.

2 Scope of Structural Work

2.1 This project involves the replacement of all exterior windows in Building 2J. Window replacement includes all operable, non-operable, skylights, curtain wall, and any other window type in the building at all levels. All window replacements will be building code compliant and comply with the most current energy efficiency standards. Please refer to drawings and specifications for more details.

2.2 The existing skylight framing consists of conventional structural steel framing supported by the building’s concrete roof framing. The existing framing directly supporting the skylights has been found to be inadequate for current wind pressures. Additional bracing will be installed around the primary skylight framing as reflected in the construction documents.

2.3 The existing porta-cochere framing consists of conventional structural steel framing supported by wide flange columns. The existing wind pressures were found to be within the permissible limits to preclude any requirement of strengthening.

2.4 The existing atrium curtain wall is supported by tube steel spanning from the foundation to the roof level. The existing framing supporting the curtain wall is adequate and will not require any strengthening.

3 Architectural

4.1 All existing windows are to be replaced with new windows of the same size. Mullion spacing is to match as close as possible to the existing building. Curtain wall replacement is not to have any frit pattern on the glazing. All new glass doors are to be reviewed for hardware requirements. Please refer to drawings and specifications for more details.

4.2 All new windows are to have the same color and finish as the existing Building 2 windows. Window Frames will be anodized dark bronze. The glazing color will be a green tint.

4.3 All new storefront and curtain wall frames are to be blast resistant. All glazing to be laminated. Additional requirements are needed at the Pharmacy area windows. Those will have to have .75” #9 10-gauge stainless steel woven security mesh that is securely anchored to the window frame or approved equal security window films.

4.4 Interior work will include repairing any finishes that are damaged or need to be removed to replace the windows. This includes, but is not limited to paint, gypsum board, plastic laminate windowsills, stone or granite windowsills, and wall coverings. Window shades and coverings are excluded.

4 Codes, Standards and References The contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. Although some publication dates are given, the construction shall be by current references and standards including but not limited to the following:

4.1 VA planning, design and construction criteria.

4.1.1 PG-18-1, VA Master Specifications

4.1.2 PG-18-3, Design and Construction Procedures

4.1.3 PG-18-10, Design Manuals (by discipline)

4.1.4 PG-18-12, Design Guides (graphical, by function)

4.1.5 H-18-8, Seismic Design Requirements

4.1.6 PSRDM, Physical Security & Resiliency Design Manual, Rev. 07-01-2022

4.2 International Code Council (ICC)

4.2.1 2021 International Building Code (IBC 2021)

4.2.2 2021 International Existing Building Code (IEBC 2021)

4.3 American Society of Civil Engineers (ASCE)

4.3.1 ASCE 7-16, Minimum Design Loads and Associated Criteria for Buildings and

4.4 American Institute of Steel Construction (AISC)

4.4.1 AISC 325-17, Steel Construction Manual (15th Edition)

4.4.2 AISC 360-16, Specification for Structural Steel Buildings

4.5 American Concrete Institute (ACI)

4.5.1 ACI 318-19, Building Code Requirements for Structural Concrete

4.6 Unified Facilities Criteria (UFC)

4.6.1 UFC 4-010-01, DoD Minimum Anti-Terrorism Standards for Buildings, 12, December 2018, Change 1, 19 August 2020

4.7 All building minimum design loads are to be following and compliant with IBC 2021, ASCE 7- 16, VA PG-18-10, H-18-8, PSRDM and all other applicable codes having jurisdiction.

4.7.1 All window replacement windows replacement shall comply with all applicable VA specifications https://www.cfm.va.gov/TIL/index.asp

4 Performance Period:

a. The contractor shall complete the work required under this SOW in 548 calendar days after the Notice to Proceed is issued, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. Night hours can start no earlier than 4:30 PM and must minimize disruption to staff and patients adjacent to the construction boundaries.

b. Warranties. The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. The construction warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a pre-construction meeting or has advised the contractor that a kickoff meeting is waived.

C. SPECIAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All written deliverables shall be phrased in layperson’s language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. All the window replacements shall adhere to the window specifications and drawings provided.

4. Contractor shall field verify the project scope to determine the window quantity to be replaced.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in this SOW.

Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined here. Shop drawings fully describing components to be installed shall be submitted for review and acceptance.

Deliverable One: A detailed work plan and briefing. Shop drawings fully describe all components and work products.

Task Two: Replace Windows Building 2J

Deliverable Two: A completed project per the plans and specifications.

Task Three: Provide two hard copies of each As-built drawing. In red ink record all items that are different or do not match the project plan set.

Deliverable Three: Two copies of As-built drawings.

The contractor is expected to attend weekly project update meetings as scheduled by the COR. It is the contractor’s responsibility to prepare an agenda and distribute minutes for each meeting and come prepared to discuss the current disposition of the project to include:

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the delivery date for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

1. The contractor shall provide the COR with monthly written progress reports submitted electronically. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration.

2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation

H. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

I. ATTACHMENTS

1. Construction Drawings.

2. Construction Specifications.

Attachment A to the Statement of Work Schedule of Deliverables

Deliverable No.

One Item

A detailed work plan and briefing. Shop drawings fully describing all components and work products. Detailed Schedule of Values

Quantity

Delivery Date

Within 21 calendar days after notice to proceed.

Two

End.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.5 INSTRUCTIONS TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for the award.

3. Submission instructions: Offers must be submitted by email to the Contracting Officer, Rhonda Richardson, by email at Rhonda.richardson5@va.gov and Nicholas Smith at nicholas.smith21@va.gov . Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDFs. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included: “36C25726R0048 – Replace Windows Building 2J – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included in the table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

i. Volume I – Technical Acceptability: Experience Modification Rating (EMR): The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 0.90 is considered Substantial Confidence. An EMR equal to 0.91, greater than 0.91, and equal to 1.0 is considered Satisfactory Confidence. An EMR equal to 1.01, greater than 1.01, and equal to 1.10 is considered Limited Confidence. An EMR equal to 1.11 and greater than 1.11 is considered No Confidence.

*The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this as “No Confidence”.

b. Volume II – Past Performance (also provide a sanitized copy)

i. Past Performance Project History

1. Offerors are encouraged to submit information relating to up to three projects it has completed or is in the process of completing within the last three (3) years. If submitting such information, offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of construction renovation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on a healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

c. Volume III – Price: Complete Price/Cost Schedule

(1) Complete the price offer schedule in section A.3

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature. Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. Complete and signed 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

4. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete. A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing support, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors. The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make an award based on which offeror provides the best value to the Government considering and comparing the past performance and price of each remaining offeror. Past Performance is more important than price.

d. The Highest Past Performance Rated, Lowest Price approach will best achieve the objective of awarding a contract with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor. The Government reserves the right to award to a contractor who obtains a satisfactory confidence if deemed necessary. The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

e. The Government intends to make an award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial proposals should contain the offeror’s best offer. The Government may request clarifications, as described in FAR 15.306(a).

f. A contract will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability (EMR) Volume I – Technical Acceptability: Experience Modification Rating (EMR): The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 0.90 is considered Substantial Confidence. An EMR equal to 0.91, greater than 0.91, and equal to 1.0 is considered Satisfactory Confidence. An EMR equal to 1.01, greater than 1.01, and equal to 1.10 is considered Limited Confidence. An EMR equal to 1.11 and greater than 1.11 is considered No Confidence.

*The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this as “No Confidence”.

i. Any Offeror who receives a rating of Unacceptable in any part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

ii. The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of any data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

iii. Offerors whose proposal does not obtain at least a Satisfactory Confidence for Factor 2 Past Performance, will not be considered for award.

Per FAR 15.305(a)(2)(iv), “in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.”

The Government intends to use the following rating system to guide its analysis:

Past Performance Rating Key

The Government intends to use the following rating system to guide its evaluation of the relevance of past performance information:

Past Performance Relevancy Rating Key

An example would be a window replacement project $5M or greater, with the Government on a healthcare campus.

An example would be a window replacement project valued at $5M or greater within a Government’s healthcare campus or a non-government healthcare campus.

An example would be a window replacement project worth less than $5M on any healthcare campus.

An example would be a window replacement project worth less than $5M on a non-healthcare campus.

a. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate the total proposed price of all Offerors who are not eliminated after the tradeoff process stage as an indicator of the value the Offeror will provide on project. The Government will also evaluate the Total Evaluated Price to determine whether proposals are fair and reasonable. Offerors are advised that an offeror who is not found to have at least an overall Satisfactory Confidence for Factor 2 Past performance, will not be evaluated for fair and reasonable pricing.

X (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

FAR DEVIATION FEB 2025 Instructions:

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

(a) Definition. Small business concern, as used in this clause—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(End of Clause)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee…