580-23-113 Statement of Work.docx

MICHAEL E. DEBAKEY VA MEDICAL CENTER

HOUSTON, TEXAS

Project 580-23-113 Replace Dumbwaiter Elevators T1-T6

STATEMENT OF WORK

1. GENERAL:

A. Contractor shall provide all services that includes all labor, transportation, materials, apparatus, tools, supervision, and equipment necessary to modernize cart transport elevators in Building 100 as per below schedule. Work is located at the Michael E DeBakey Medical Center, 2002 Holcombe Boulevard, Houston, Texas 77030.

B. The scope of the project is to replace the cart transport elevators including controls and machines serving the main hospital.

C. Work includes specialized construction labor & supervision for mechanical, structural, electrical, demolition and elevator installation work as required by provided construction documents. This Scope of Work is not considered to be a comprehensive description of work details for this project. All work shall be completed per the plans/drawings and specifications.

2. General Requirements:

A. Schedule:

P = Passenger Cars S = Service Cars T=Cart Transport

(Lbs) Rated Speed

FPM

33.5” W 62” D 79.25”H

2:1

T-5 thru T-6

33.5” W 62” D 79.25”H 2:1

B. Phasing

a) Contractor shall provide a phasing plan that minimizes impact on medical center operations. Phasing plan shall be approved by COR before any work is done at the facility.

b) Contractor shall start with units T-1 and T-2. These can be worked on at the same time.

c) Contractor shall not work on more than two elevators at a time while other elevators are still operational. Depending on demand, the COR may allow more than one elevator for modernization if it is deemed adequate. Temporary controls shall be put in place to allow newly modernized elevator to operate while other elevators are being modernized.

d) Contractor shall replace elevator system on demoed elevator before proceeding to the next one.

C. Demolition

a) Contractor shall remove all existing elevator system components that will be replaced during modernization project. This includes but not limited to existing drive system, transformers, circuit breakers, ropes, counterweights, elevator machine, electrical cables, conduits, cart interiors, touch panel on carts, communication system on cart, etc.

b) All removed materials and debris shall be discarded per VA Master Specs unless noted to retain by VA COR. http://www.cfm.va.gov/til/spec.asp.

D. Modernizations for Elevators T-1 thru T-4

a) General

i. Contractor shall install a full-scale modernization package to elevator indicated on the elevator schedule.

ii. Contractor shall install all necessary equipment and labor to bring elevator system into compliance of VA Elevator design manual, International Building Code (IBC), American Society of Mechanical Engineers (ASME) Safety Codes for Elevators - A17.1, A17.3, A17.4, A17.5, A17.6, A18.1, Standards for the Qualification of Elevator Inspectors - ASME QEI-1 Guide for Inspection of Elevators - A17.2, American Society of Safety Engineers (ASSE) – Personnel Hoists and Employee Elevators on Construction and Demolition Operations A10.4, National Fire Protection Association (NFPA) - 13, 70, 72, 101, 252 and VA Barrier Free Design Guide - PG-18-13

b) System Controls

i. New Drive System

· The present motor drive system will be changed to a Solid-State Direct Motor Drive.

ii. New Operation

· The present control system will be changed to new microprocessor control.

iii. New Controller

· A microcomputer-based control system shall be provided to perform all of the functions of elevator motion and elevator door control. This shall include all of the hardware required to connect, transfer and interrupt power, and protect the motor against overloading. The system shall also perform car operational control.

· Controller: Motion Control Engineering, Motion 400, hospital service or equal. System shall be non-proprietary.

c) Machine Room Equipment

i. New Drive System

· The present motor drive system will be changed to a Solid-State Direct Motor Drive.

ii. New Machine

· The existing machine will be replaced including motor, shives and ropes for a complete replacement. Attachment shall be compliant with elevator code for attachment to building structure.

d) System Operating Features

i. New Automatic Self-Leveling

· The elevator shall be provided with automatic self-leveling that shall typically bring the elevator car level with the floor landings + ¼” regardless of load or direction of travel. The automatic self-leveling shall correct for over travel or under travel and rope stretch.

ii. New Inspection Operation

· For inspection purposes, an enabling key switch shall be provided in the car operating panel to permit operation of the elevator from on top of the car and to make car and hall buttons inoperative.

· An operating fixture shall be provided on top of the car containing continuous pressure “UP” and “DOWN” buttons, an emergency stop button, and a toggle switch. This toggle switch makes the fixture operable and, at the same time, makes the door operator and car and hall buttons inoperable.

iii. Hoist way Access Switches

· An enabling key switch shall be provided in the car operating panel to render all car and hall buttons inoperative and to permit operation of the elevator by means of an access key switch adjacent to the hoistway entrance at the access landing. The movement of the car away from the access landing, other than the lower terminal, by means of the access key switch at the landing shall be limited in travel and direction to that as specified for the upper landing in the latest applicable revision of the ASME/ANSI A17.1 Code.

iv. Hoistway Safety Device

· Furnish and install all of the necessary components, circuitry and wiring for a new hoistway safety device system, which will operate on the elevator car top and pit. Hoistway safety device system shall be installed so the elevator can be controlled in a safe manner when an authorized person accesses the elevator hoistway.

v. New Remote Elevator Monitoring Maintenance

· A microprocessor system that continuously monitors the Unit(s) on a 24-hour per day, year-round basis will be provided. The system will notify a dispatching center that the elevator is inoperative by sending a message via telephone line.

· The monitoring system will collect data on the equipment condition whether the operation of a Unit has been interrupted.

e) Door Equipment

i. New Door Operator

· A new door operator shall be installed.

· Doors shall be power operated by means of a quality operator mounted on top of the car. The motor shall have positive control over door movement for smooth operation. Each car door shall be provided with a protective device.

· Door operation shall be automatic at each landing with door opening being initiated as the car arrives at the landing and closing taking place after expiration of a time interval. An electric car door contact shall prevent the elevator from operating unless the car door is in the closed position.

· Door operation (notification, open, close, hold-open time) shall be arranged to meet ANSI code.

· Doors will be provided with evacuation deterrent devices on each hoistway door as required by code.

· The time interval for which the elevator doors remain open when a car stops at a landing shall be independently adjustable for response to car calls and response to hall calls.

ii. New Advanced Door Opening

· The door operator control system is designed to begin advanced door opening of the car and hoistway doors when the elevator is within the allowed distance from landing and is being automatically stopped or leveled.

iii. New Limited Door Reversal

· If a person or object enters the zone of detection after the doors start to close, the doors shall stop and reopen to clear the detection zone. Once the opening is cleared, the doors shall resume closing at the preset speed.

iv. New Interlocks

· New interlocks shall be installed. The interlocks shall prevent operation of the elevator unless all doors for that elevator are closed and shall maintain the doors in their closed position while the elevator is away from the landing. Emergency access to the hoistway as required by governing codes shall be provided.

v. New Door-Protection Device.

· The door protection system shall use infrared emitters and detectors to create an invisible safety net across the elevator entrance. The system continuously scans for interrupted beams. If any beam in the curtain is interrupted, the system will reopen the elevator door instantly.

· The system shall detect objects approaching, reducing potential damage to elevator doors caused by mail carts, stretchers or other moving equipment.

vi. Car Door Tracks And Hangers

· The present car door tracks and hangers shall be retained. New rollers will be furnished and installed.

· Cart doors shall be replaced

vii. Hoistway Entrances

· The present hoistway entrances shall be retained.

viii. Hoistway Door Tracks And Hangers

· The present hoistway door tracks and hangers shall be retained. New rollers shall be furnished and installed.

· Lobby doors shall be replaced

ix. Hoistway Door Restrictors

· New folding hoistway door restrictors shall be installed.

f) Hoistway Equipment

i. Toe Guards

· A new code compliant toe guards shall be installed.

ii. Top Of Car Inspection Station

· A new top of car inspection station shall be installed.

iii. Unlocking Devices

· New unlocking devices shall be installed.

iv. Hoistway Operating Devices

· Terminal stopping devices shall be provided to slow or automatically stop the car at the terminal landings and to automatically cut off the power and apply the brake, should the car travel beyond the terminal landings.

v. Car Guides

· New rubber-tired roller guides shall be installed on the top and bottom of the car frame to engage the guide rails.

vi. Counterweight Guides

· New rubber-tired roller counterweight guides shall be installed on the top and bottom of the counterweight frame to engage the guide rails.

vii. Car Frame And Safety

· The existing car safety device, designed to stop the car if it attains a descending speed in excess of the preset contract speed, shall be retained.

viii. Replace Ropes

· The existing hoist ropes shall be replaced.

ix. Platform

· The car platform will be retained and reused in place.

x. Pit Switch

· A new emergency stop switch shall be located in the pit and accessible from the pit access door.

xi. Buffers

· The existing buffers shall be retained.

g) Hall Fixtures

i. Hall Buttons

· New hall buttons shall be installed at each landing. An up button and a down button at each intermediate landing and a single button at each terminal landing shall be installed.

· A call shall be registered by momentary pressure of a landing button. The button shall become illuminated and remain illuminated until the call is answered. All buttons, when applicable, to be long life LED illumination.

· Button arrangement shall match existing.

ii. Hall Lanterns

· New direction lanterns shall be provided at all hoistway entrances, with “UP” and “DOWN” indicators at intermediate landings and single indicators at terminal landings. When a car is stopping at a landing, the lantern indicating the direction that the car is traveling shall become illuminated prior to arrival of the car. A chime shall sound once for the “UP” direction and twice for the “DOWN” direction to announce the impending arrival of the associated elevator car.

iii. Wiring W/ 1 Coaxial Cable

· All new wiring and electrical interconnections shall comply with governing codes. Insulated wiring shall have flame-retardant and moisture-proof outer covering and shall be run in conduit, flexible tubing or electrical wireways. Traveling cables shall be flexible and suitably suspended to relieve strain on individual conductors. New coaxial cable shall be installed.

h) Engineering Design

i. All new material furnished will be specifically designed to operate with original elevator equipment being retained, thus assuring maximum performance and eliminating any divided responsibility.

i) Permits And Inspections

i. The contractor shall furnish all licenses and permits and shall arrange for and make all required inspections and tests for all new modernized elevators.

j) Code

i. The elevator equipment shall be furnished and installed in accordance with the latest additions of the ASME/ANSI A17.1 Safety Code for Elevators and Escalators, An American National Standard, including the latest Supplement, the Americans with Disabilities Act and all applicable VA Design Manual, specifications and VA Barrier Free Design Guide - PG-18-13.

E. Modernizations for Elevators T-5 and T-6

a) General

i. Contractor shall install new lobby doors for these cars including controls required for operation.

ii. Contractor shall install all necessary equipment and labor to bring elevator system into compliance of VA Elevator design manual, International Building Code (IBC), American Society of Mechanical Engineers (ASME) Safety Codes for Elevators - A17.1, A17.3, A17.4, A17.5, A17.6, A18.1, Standards for the Qualification of Elevator Inspectors - ASME QEI-1 Guide for Inspection of Elevators - A17.2, American Society of Safety Engineers (ASSE) – Personnel Hoists and Employee Elevators on Construction and Demolition Operations A10.4, National Fire Protection Association (NFPA) - 13, 70, 72, 101, 252 and VA Barrier Free Design Guide - PG-18-13

· fixture operable and, at the same time, makes the door operator and car and hall buttons inoperable.

b) Door Equipment

i. New Door Operator

· A new door operator shall be installed if required for new lobby doors

· Doors shall be power operated by means of a quality operator mounted on top of the car. The motor shall have positive control over door movement for smooth operation. Each car door shall be provided with a protective device.

· Door operation shall be automatic at each landing with door opening being initiated as the car arrives at the landing and closing taking place after expiration of a time interval. An electric car door contact shall prevent the elevator from operating unless the car door is in the closed position.

· Door operation (notification, open, close, hold-open time) shall be arranged to meet ANSI code.

· Doors will be provided with evacuation deterrent devices on each hoistway door as required by code.

· The time interval for which the elevator doors remain open when a car stops at a landing shall be independently adjustable for response to car calls and response to hall calls.

ii. New Advanced Door Opening

· The door operator control system is designed to begin advanced door opening of the car and hoistway doors when the elevator is within the allowed distance from landing and is being automatically stopped or leveled.

iii. New Limited Door Reversal

· If a person or object enters the zone of detection after the doors start to close, the doors shall stop and reopen to clear the detection zone. Once the opening is cleared, the doors shall resume closing at the preset speed.

iv. New Interlocks

· New interlocks shall be installed. The interlocks shall prevent operation of the elevator unless all doors for that elevator are closed and shall maintain the doors in their closed position while the elevator is away from the landing. Emergency access to the hoistway as required by governing codes shall be provided.

v. New Door-Protection Device.

· The door protection system shall use infrared emitters and detectors to create an invisible safety net across the elevator entrance. The system continuously scans for interrupted beams. If any beam in the curtain is interrupted, the system will reopen the elevator door instantly.

· The system shall detect objects approaching, reducing potential damage to elevator doors caused by mail carts, stretchers or other moving equipment.

vi. Car Door Tracks And Hangers

· The present car door tracks and hangers shall be retained. New rollers will be furnished and installed.

vii. Hoistway Entrances

· The present hoistway entrances shall be retained.

viii. Hoistway Door Tracks And Hangers

· The present hoistway door tracks and hangers shall be retained. New rollers shall be furnished and installed.

ix. Hoistway Door Restrictors

· New folding hoistway door restrictors shall be installed.

· the guide rails.

c) Engineering Design

i. All new material furnished will be specifically designed to operate with original elevator equipment being retained, thus assuring maximum performance and eliminating any divided responsibility.

d) Permits And Inspections

i. The contractor shall furnish all licenses and permits and shall arrange for and make all required inspections and tests for all new modernized elevators.

e) Code

i. The elevator equipment shall be furnished and installed in accordance with the latest additions of the ASME/ANSI A17.1 Safety Code for Elevators and Escalators, An American National Standard, including the latest Supplement, the Americans with Disabilities Act and all applicable VA Design Manual, specifications and VA Barrier Free Design Guide - PG-18-13.

F. Infrastructure Work

a) Smoke & Heat System

i. Provide a smoke and heat detector system, located as required with wiring from the sensing devices to each elevator controller, top of hoistway, and machine rooms as per code. Must comply with NFPA 72 and applicable codes.

b) Sprinklers

i. Provide code compliant sprinkler system, as required, in the hoistway, pit and machine room. Contractor shall verify existing sprinkler system for current code compliance and modify the system to comply with any deficiency.

c) Cutting, Patching and Painting

i. Contractor shall perform any cutouts to accommodate hall signal fixtures, entrances and/or machine room access, patching and painting of walls, floors or partitions.

ii. Any disturbed area of the hospital shall be patch, fire insulated to proper rating, and paint to match surroundings.

d) Main Disconnect

i. Provide a fused lockable disconnect switch or circuit breaker for each elevator per the National Electrical Code with feeder or branch wiring to the transformer. Size to suit elevator contractor. Provide a SHUNT TRIP disconnect, as required, if sprinklers are being provided. Provide suitable connections from the main disconnect to the elevator control equipment.

e) Ground Wire

i. Provide a properly sized ground wire from the elevator controller(s) to the primary building ground.

f) Car Light Power Supply & Disconnects

i. Provide a 120 volt AC, 15 amp, single-phase power supply with fused SPST disconnect switch for each elevator, with feeder wiring to each controller for car lights per VA Specs.

g) Remote Monitoring Power Supply & Disconnect

i. Provide a separate 120 volt, 15 ampere single phase-phase power supply with a SPST with a fused disconnect switch or circuit breaker for remote monitoring capable of being locked in the open position.

h) Information Display Power Supply & Disconnect

i. Provide a separate 120 volt, AC, 15 amp, single-phase power supply with fused SPST disconnect switch with duplex outlets in the machine room or other locations as required, for information display terminal and controller of information display when provided. Also provide one (1) pair of shielded/twisted conductors between controller and machine room.

i) ECA/FUZZY CONTROLLER POWER SUPPLY & DISCONNECT

i. Provide a 120 volt AC, 20 amp, single phase power supply with a fused SPST disconnect switch in each machine room, with feeder wiring to each ECA/Fuzzy logic controller. One system per machine room is required.

j) Remote Panels

i. Provide required conduit, with adequate pull boxes and ells from the elevator hoistway(s) to the location or locations required to facilitate the installation of Lobby Panels, Fire Control Room Panels or Elevator Monitoring Systems. Size and number as specified by elevator manufacturer. Leave a measured pull tape in the conduit. Furnish al conductors.

k) Machine Room Receptacles And Lighting

i. Contract shall replace existing electrical receptacles with new GFI hospital grade receptacles on all elevator machine rooms. Provide sufficient lighting in the buildings common areas to facilitate a safe working environment.

l) Machine Room Access

i. Modify machine room access, as required, to comply with code and facilitate safe egress of all equipment. Contractor shall assure that equipment shall fit thru existing path and entrance for each elevator machine rooms. Contractor shall temporary modify and repair any entrance, door, frame, window or any disturbed entry for allow installation of new equipment.

m) Hoistway Ventilation

i. Provide code compliant hoistway ventilation. Code requires a means to prevent the accumulation of hot air and gasses at the top of the hoistway. Pressurizing the hoistways, or providing vents from the top of the hoistway to the outside of the building usually accomplishes this. Vents shall not be less than 3 1/2% of the area of the hoistway nor less than 3 sq. ft. for each elevator car, whichever is greater. You may not vent the hoistway to the machine room. If the hoistway vents must run through the machine room, they must be enclosed in a fire rated structure and not violate clearances around our equipment.

n) Side Counterweight Guarding

i. Provide and install guarding of counterweights in a multiple elevator hoistway as required, when a counterweight is located between elevators, the counterweight runway shall be guarded on the side next to the adjacent elevator. The guarding must meet or exceed the requirements of current ASME A17.1, section 2.3.2.3 and VA Specs and manuals.

o) Replace existing Fan Coil Unit complete with controls connected to the facility system. Fan coil unit shall be chilled water type.

3. Drawings

i. Contractor shall provide as-built drawings to supersede existing elevators drawings. Separate architectural drawings shall be prepared for the transport systems. Elevator drawings shall show electrical services, materials, sizes, details, space conditions, etc., of hoistway enclosures, pits, cabs, entrances, machine rooms, and other features. The elevator drawings shall be coordinated with the other architectural, structural, mechanical, and electrical drawings to ensure that proper space conditions and other requirements have been provided.

ii. Architectural drawings shall show reactions at point of elevator machine beams and buffer supports. Indicate impact loads.

3.1 SUBMITTALS

Within 15 calendar days of the Notice to Proceed, the Contractor shall submit to the CO and COR the following:

Quality Control Plan. Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote and schematic submission. Quality control measures shall include, but not be limited to:

· Obtaining payment and performance bonds, permits, licenses and insurance.

· Performing all required inspections and tests.

· Listing all subcontractors and services they will perform.

· Submittal approval.

· Inspection schedule.

· Compliance with applicable Federal, state and local codes and regulations related to executing the contract.

· Correction of unsatisfactory work.

Prior to construction the contractor shall submit all plans including, but not limited to:

· Environmental Protection Plan

· Waste Management Plan The VA will verify the contractor's shop drawings, detailed drawings, schedules, descriptive literature and samples, testing labor- laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. All submittals shall be in electronic format and include a VACT Submittal Cover sheet for return as annotated.

4.0 CODE REQUIREMENTS

The VA will obtain the necessary local agency approvals, as required.

All work performed under this contract shall be in accordance with the VA Master Specifications (http://www.cfm.va.gov/til/spec.asp) and the specifications attached.

All work shall comply with all local, state, and federal rules and regulations. In the event of a code discrepancy the stricter of the ordinances shall prevail.

5.0 WARRANTIES

One year warranty is required from the date of project substantial completion as formally determined by the CO.

6.0 PROPOSED SCHEDULE:

Mobilization will only occur after all plans, submittals, phasing and equipment are approved by the COR. Contractor shall plan as necessary to ensure all parts and equipment is readily available to maintain the approved schedule.

When no longer needed, the temporary materials shall be removed and any disturbances to the grounds shall be restored to their prior condition.

7.0 WORK LOCATION AND RESTRICTIONS:

The work site location is at the Michael E. DeBakey VA Medical Center in Houston, TX.

All work shall be performed during normal working hours Monday through Friday 7:30am thru 4:00pm, with the exception of the modernizations of SPS elevators T-5 and T-6 which will be required to be performed after hours and weekends. When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

8. PARKING:

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in authorized areas. Contractor shall abide by all VA police requirements. Parking in designated patient parking areas is strictly prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project and must be coordinated with the COR.

9. STORAGE OF EQUIPMENT & MATERIALS:

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs.

10. DEBRIS REMOVAL

The Contractor shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations. All recyclable materials shall be recycled and weight tickets provided to the COR.

11. SITE UTILITIES:

The Contractor should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required or require modifications. The contractor shall field verify any obstruction, utility, or condition that may hinder or interfere with their work prior to award. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall field verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least two weeks in advance) and approved by the COR. All utility shutdowns must be reviewed and approved by the VA.

12. PROJECT SAFETY:

Contractor shall comply with the following and keep a copy of the attached on-site at all times:

a. OSHA

b. Interim Life Safety Measure Assessment

c. Infection Control Risk Assessment

d. Hot work Permits required as needed

e. Confined Space Permits required as needed

13. PENETRATIONS OF FIRE AND SMOKE BARRIERS:

Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the COR. A penetration permit must be secured prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is complete, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. All penetrations and miscellaneous openings must be protected according to NFPA 101, Chapter 8. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by the COR.

14. INTERIM LIFE SAFETY AND INFECTION CONTROL PROTECTION MEASURES:

Contractor shall comply with SECTION 01 35 26 SAFETY REQUIREMENTS of VA Master Specifications including following requirements of an interim life safety measures and fire protection plan

a. Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

b. Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas, the areas that are described in phasing requirements, and adjoining areas. Construct partitions of gypsum board or treated plywood (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, ¾ hour fire/smoke rated doors with self-closing devices.

15. PREVENTION OF FALSE FIRE ALARMS

Contractor shall comply with the requirements to prevent false fire alarms. Contractor shall provide a fire watch when impairment of the fire alarm system exceeds 4 hours in a 24-hour period.

16. MATERIAL & WORKMANSHIP QUALITY:

All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

The Contractor shall provide VA personnel with the necessary training to properly operate all provided equipment and systems. Additionally, the Contractor shall provide complete maintenance service support during the warranty period. All maintenance service shall be performed by factory trained, English speaking, technically qualified servicemen and shall be responsible for recording all work actions in the customer’s maintenance log book. Contractor’s warranty maintenance service support shall include all parts, service, labor, travel time, and expense to perform both preventive and corrective maintenance on the new turnkey installation.

17. Safety and Security

Contract workers under this project may require a VA issued identification card before the start of construction work at the Houston VAMC. There is no charge for the badges; however, multiple trips to MEDVAMC facility maybe required.

Contract employees, including all subcontractor employees, must be TB tested and receive a flu shot (each year under the contract performance) if they will work within the VA Hospital Building 100. A letter from the prime contractor shall be submitted to the CO prior to work commencing that all staff members are TB negative and the flu shot was received.

All contract personnel are subject to inspection of personal effects when entering or leaving the project site.

Contractor shall abide by MEDVAMC’s policy for measures to prevent the spread of COVID. Policies may change during contract performance. COR and/or CO will provide updates as they are issued by the Facility Director. Contractor shall follow the protocols found here: Safer Federal Workforce.

18. Project Meetings

Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Project Manager and the Superintendent representing the Contractor, the COR and the CO representing the Government. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week.

During construction, each day in the morning the crew and site supervisor shall hold tool box talk, the activities for the day, ICRA and safety shall be discussed during the toolbox talk.

Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

19. The following legal holidays are observed by this Government Agency:

and any day declared by the federal government as holiday.