36C25623R0089 SOW 07072023 .docx

Rev_02 Statement of Work

Project No. 502-21-105 Replace Roof on building 2 Alexandria VA Health Care System, Pineville, LA

Scope:

The primary scope of the project is to reroof this building. The existing roof will be removed in its entirety. There are a total of six areas of the roof to be replaced: the original tile roof, two larger modified bitumen roofs on either side, a connecting corridor roof to Building 1, a small roof on the AHU room located on the north end on top of the bitumen roof, and the penthouse roof above the main clay tile roof. All aforementioned roofs are to be replaced per the design laid out by the Architect Engineer. Historic preservation requirements must be taken into account and thus new clay tile will be matched to the tile used on Building 3 re-roof project. This project was our prototype for the site. Submittals will be approved by the COR.

Waterproof membrane with new copper flashing will be installed. The dormers will be reroofed and re-sided. The gutters will be replaced, and downspouts will be added connecting to the existing rainwater collection system. All gutters, downspouts, roof drains, and overflow scuppers will be reworked as necessary to provide a functioning drainage system. The molding on the outside of the walls will be replaced as needed. Salvaged half-round windows with new louvers will be installed at the dormers. All exterior woodwork at the exterior roof soffit and on the dormers will be replaced and repainted. All of the copper trim that is salvageable will be removed cleaned, repaired, and placed back on the building. New copper trim will be provided where necessary to match existing copper trim profiles. All exterior wood trim will be cleaned, repaired, and repainted. Some of the wood trim will need to be replaced due to condition or because it is already missing.

Demolition of the roof and fascia will be coordinated with the presence of hazardous materials. Lead abatement on the outside of the building will be necessary prior to replacement. Lead abatement will include all molding/trim on outside of building that will be replaced per the AE drawings. Demolition on the roof will take the existing roofing and flashing and underlayment off entirely. This is to include all flashings, dormer siding, gutter flashing and trim. All damage to the roof deck or supporting structure to be repaired.

New mini-split units will be added to attic to dehumidify and temper the temperature in the attic. Broken or missing windows in the Penthouse will be repaired or replaced, as necessary, including the window now used for the window A/C unit and the mesh screen window on the North side under the existing hood. Reference AE drawings, specs, and design narrative for additional information. New urethane foam will be installed to the underside of the corrugated metal sheets that are currently installed on the bottom of the rafters. This will encapsulate the attic space as part of the conditioned space of the building.

Building 2 is a multi-story reinforced concrete framed building constructed circa 1929. The building is constructed of reinforced concrete pan joists, slabs, beams and columns. Per the structural analysis, additional structural support will be added in the attic. 2x8 kickers will need to be installed at the mid-span of the roof rafters to help distribute the load of the roof, and to account for locations where the rafters have been notched in the past. The current roof structure is no longer up to Code for the current rafter span and spacing.

Objective:

1. To ensure all requirements of contract drawings and specifications are met and completed by the completion date provided in contract documents.

2. To ensure that all construction activities are performed in such a manner as to ensure safe and correct operation and in compliance with applicable local, state and federal regulations and contract drawings and specifications.

Tasks:

Furnish all labor, tools, materials, equipment and supervision necessary for the work to replace the existing Alexandria VAHCS Roof on Building 2 as detailed in the Drawings and Specifications for this project.

The work for this project includes, but is not limited to the following improvements:

Contractor shall completely prepare site for operations. A tunnel must be erected on both the East and West sides of Building 2 as well as a fenced in area to provide protection for personnel entering and exiting the building.

Special Condition:

Prior to mobilization and commencement of any construction, the contractor shall conduct a mandatory thorough survey and investigation of all the work sites for the Replace Roof on Bldg. 2 Project.. The contractor shall be responsible for choosing the process He/She deems necessary to employ that will provide the most accurate data of the existing conditions at these sites. Once this information is obtained, the contractor shall prepare a report listing all discrepancies, conflicts and remedies to all conflicts. This report shall be submitted as Submittal #1. The Resident Engineer/COR will review for technical feasibility. Once approved, the Contracting Officer will request a formal proposal for the corrective work. Approval of this cost proposal will be required prior to the commencement of any corrective construction.

Delivery:

All personnel in the contractor’s services shall have certified or proper training on the tasks they perform.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· Inform COR if contractor needs to stay outside of normal operating hours.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

All work shall be completed in accordance with contract drawings and specifications.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements:

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Departmentwhile performing work on-site for their self, their employees and all subcontractors under their authority.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance:

· Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

· Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance:

The construction portion of this project will consist of two separate periods, each of which must be preceded by a NTP issued by contracting.

1. Pre-construction period – 120 Days – Contractor to provide the following deliverables before the end of this period:

a. Submittal log of all submittals to be approved during the course of the project

b. Pre-tab report

c. Site survey of pre-existing conditions as described in paragraph titled “special conditions”.

d. All submittals which are to be approved by the AE and VA COR.

2. Construction period – All contractually required work and tests must be successfully completed within 365 calendar days of issuance of Notice to Proceed for construction.

3. It is anticipated that 0% of work will be completed after normal duty hours.

ISO Requirements:

· The C&A requirements do not apply, therefore a Security Accreditation Package is not required.