36C25622R0146 EXHIBIT F RFIs 1-29-23.docx

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Z2DA--Project #520-16-102 ER Structural and Foundation Problem, BLDG 3 - BXD (Construction) 36C25622R0146
Solicitation number
36C25622R0146
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This document contains responses to proposal requests for information (RFIs) related to a federal solicitation for structural repair work at a Department of Veterans Affairs medical center. Key details include that the solicitation is for Project 520-16-102 ED Structural Repair at the Biloxi, MS VA facility, with a closing date of February 21, 2023 at 3:00pm Central Time. Liquidated damages for delays are specified at $1,375.10 per day. The scope of work involves structural repairs and renovations including reinstallation of some existing medical equipment. Responses to RFIs provide additional details on building dimensions, hazardous material surveys, quality control requirements, and clarification of equipment removal, storage and reinstallation responsibilities.

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FOR OFFICIAL USE ONLY

Source Selection Sensitive Information—See FAR 2.101 & 3.104 Project No. 520-16-102 ED Structural Repair 36C25622R0146

Proposal RFI #1 –

Solicitation paragraph 2.7 clause 52.236-27 regarding site visit - we are requesting an alternate site visit to include interested subcontractors. This project includes scopes that require exploratory efforts above and beyond a typical project. Question: We would like to request an additional site walk-thru due to the nature of this project. Please advise if an additional site visit will be made available.

There are no additional site visits scheduled for this project.

Proposal RFI #2 –

The proposal requirements for this project are very extensive, and the pricing effort will require additional time. Question: Please advise if the proposal due date can be extended to allow proposers enough time to respond to the solicitation requirements for this project.

No additional extensions are anticipated. Solicitation was extended from February 8 to February 21, 2023, 3:00pm Central Time

Proposal RFI #3 -

Question: Has a hazardous material survey been conducted? Please provide a hazardous material survey for the limits of construction. Material survey should include identification of any needed materials along with quantities that are to be removed under this contract. Per the contract documents there is no hazardous material removal. If found the VA/Government will direct/respond at that time.

Proposal RFI #4 -
Please refer to section 01 45 00 Quality Control- Paragraph C states “In addition to the CQC personnel specified elsewhere in the contract,…These individuals or specified technical companies are directly employed by the General Contractor”. The matrix includes Civil, Mechanical, Electrical, Structural, Architectural, Environmental, and Submittals. This requirement will add significant cost to the project. Question: Please advise if the requirement for additional CQC personnel can be reduced. Please provide as specified.
Proposal RFI #5 -
The design drawings do not provide a building section to determine structure height. Question: Please provide building section showing the structure height. The Existing finished floor to top of roof deck over ED is 13’-0”. Concrete Roof Deck Thickness = 10 ¾”. Therefore, finished floor to underside of roof deck = 12’ 1 ¼” (At field locations – Obviously beam location will vary) (Concrete beam depth vary from 30” to 36” deep from top of slab). Refer to A/E Drawings for ceiling heights to determine amount of interstitial space left above ceiling. Outside Elevation drawing attached “6.1 - Exterior Elevations - ER-OP Pharmacy Expansion”
Proposal RFI #6 -
Please refer to Drawing 3-AD-103-drawing indicates existing equipment / furnishings that are to be removed/reinstalled.

Question: Should existing equipment not be functional after reinstallation, please confirm how the rework will be paid for by the Government. Please confirm the owner will compensate the General Contractor for any rework cost associated with the purchase/reinstallation of equipment should the existing equipment not function properly once reinstalled. Per the contract documents, the Contractor is required to inspect and review all equipment prior to removal. If the equipment is deemed not to be functional, they are to notify the government to address at that time. If after reinstall the equipment is not functional the Contractor will be responsible for any and all corrections and costs to make the item functional.

Proposal RFI #7 -
It appears that new structural supports will be required for the reinstalled equipment such as exam lights, patient lifts, and etc. We are unable to find a detail of any added support for any reinstalled equipment. It appears some of this equipment that is being reinstalled is at different locations. Question: Please advise if any added structural support for any equipment is required. Per demo notes – it states that existing lifts and supports will have to be modified to fit new rooms. See Reflected ceiling note #4. See detail 2 on sheet 3-AS-131-2 for exam/surgical light detail. See spec section 11 7300 Ceiling Mounted Patient Lifts Systems. Per detail 2 on sheet 3-AS-131-2 all steel angle supports(8 in total- 2 at each corner going in opposite directions) shall be 3” x 3” x ¼” steel angles with full welds and anchored to structure above. All other aspects of detail shall apply.
Proposal RFI #8 -
Question: Please provide as-built drawings. Please see attachment “ER-FIRST FLOOR PLAN Layout1 (1)” This only provides as-builts for the architectural floor plan with dimensions. As-builts for MEP are outdated and inaccurate, so they were not included.
Proposal RFI #9 -
Question: Please confirm if the existing structure is fire proofed. Please advise if fire proofing of the existing structure will be required. Existing structure is concrete. Fire proofing is not required. See interior elevations for bottom of structure height.
Proposal RFI #10 -
PPQ – Exhibit B – Page 15 of 67 says that the PPQ may have been completed no later than one (1) year prior to the effective date of this action.

Question: Please confirm that it is acceptable for a client to utilize an Exhibit B PPQ that was previously submitted for another VA solicitation.

PPQs are to be sent directly to the CO from the individual completing the questionnaire.

Proposal RFI #11 -
Bid Bond – Page 9 of 67, Item 8. Electronic and Hard Copies of Bid Bond.

Question: Please confirm that Standard Form (SF) 24 is to be utilized for the Bid Bond.

Yes, SF 24 is utilized for the Bid Bond.

Proposal RFI #12 -
Bid Bond - Page 9 of 67, Item 8. Electronic Copy of Bid Bond.

Question: Is the Bid Bond to be provided following Exhibit E – Surety Form in the Volume III Price Book?

Yes, the electronic copy shall be included with Volume III and the hard copy shall be sent to the office and received by closing date/time.

Proposal RFI #13 -
The solicitation indicates liquidated damages shall be $1,375.10 per day. Specification 01 00 00 indicates the liquidated damages shall be $1,000 per day.

Question: Please indicate which is correct.

Liquidated Damages are in the amount of $1,375.10 per day.

Proposal RFI #14 -
Note 02 on 3-AD-101 indicates the contractor is to return “Edge Guard” barrier to owner after construction.

Question: Does the owner currently have this barrier for the contractor to use, or is the barrier to be purchased by the contractor with the assumption that it is the owner’s property at the completion of the project? The contractor shall provide site barriers as noted.

Proposal RFI #15 -
Question: Are there any requirements for noise mitigation other than the temporary walls and barriers that are indicated? The contractor shall review the contract documents for all requirements noted.
Proposal RFI #16 -
Specification section 01 00 00 1.21 Relocated Equipment Items Paragraph E states “Contractor shall employ services of an installation engineer, who is an authorized representative of the manufacturer of this equipment to supervise assembly and installation of existing equipment, required to be relocated.” The drawings in most cases do not provide listing of manufacturer of equipment indicated to be relocated equipment.

Question: Please provide manufacturer information and model numbers for equipment to be relocated. It is the contractor’s responsibility to field verify and document existing conditions during the site visit to have a full understanding of what is required per the contract documents.

Proposal RFI #1 -
Sheet 3-GI-101 infection control construction notes (note #3) - Is the intent of the magnahelix gauges to be 24/7 digital recording for the duration of the project or just visual upon inspection? Contractor shall provide as noted for continuous negative air monitoring.
Proposal RFI #2 -
Will the elevator shown in phase 3 need to be deprogrammed so it does not open during construction? Or will it be accessible for life safety? Who is responsible for this aspect regarding the elevator security? The contractor is required to coordinate all work with the Government including security of the site and building elements.
Proposal RFI #3 -
Sheet 3-AD-101 general demolition notes 01/02 states: “remove existing office furniture/existing equipment” and store for re-installation. Does this need to be stored on the VA property or can it be removed off site? VA will be removing existing office furniture and equipment (incl. medical/biomed equipment) during Activation period and will be responsible for storing. GC not responsible for removing and storing furniture/equipment/biomed that will be reused.
Proposal RFI #4 -
What is the purpose of saving all of the ceiling tile shown in note 05? Finish schedule on 3-AS-900/901 indicates new acoustical tile. Please advise. Room 1F-115 and 1F-116 shall remain as existing with no new finishes. If any walls or existing ceiling are damaged during construction they shall be repaired as required to match existing conditions at no additional cost to the owner.
Proposal RFI #5 -
Sheet 3-AD-101 general demolition notes, note 11 requires climate control storage for equipment to be reused. Can this be offsite? Off site storage is acceptable to the Government, the contractor shall be responsible for providing storage in a licensed, insured, and bonded warehouse approved by the Government. The VA COR and A/E shall verify the storage facility is secure, clean, dry, and conditioned as required.
Proposal RFI #6 -
Sheet 3-AD-131 keyed demolition notes, Note 3 indicates saving “all light fixtures for reuse. However, electrical sheet 3 – ES -301 shows new fixtures on the luminaire schedule. Please advise. All lights shall be new as noted on electrical drawings. Owner shall have first right of refusal of all items not reinstalled.
Proposal RFI #7 -
Sheet 3-AD-131 keyed demolition notes, Note #9 states to remove and reinstall patient lifts that are existing. Are they presently certified by the manufacture? Is that mfg Guldman? All existing lifts installed were certified after installation. Any and all existing or new lifts reinstalled or installed shall be certified by the manufacturer.
Proposal RFI #8 -
Sheet 3-AD-132-1 Notes E037 /E038 show supply and return grills to be salvaged and reinstalled are these to be cleaned and painted as well? Yes
Proposal RFI #9 -
Sheet 3-AS-102-2 States modular furniture by “Office Inovations”. Is this furnished and installed by the VA or contractor? Please clarify. Modular furniture shall be set in place and anchored as required. Contractor shall coordinate all other work required associated with the modular furniture.

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