36C25225B0020_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25225B0020 X 06-05-2025 556-25-3-6950-0161 556-24-106 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Lynn Vander Velde 414-844-4872 PROJECT 556-24-106: Replace Chiller No. 2 Construction AT CAPTAIN JAMES A. LOVELL FEDERAL HEALTH CARE CENTER (FHCC), NORTH CHICAGO, IL 60064-3048

Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with (IAW) the specifications and drawings to complete the project 556-24-106 Replace Chiller No. 2 Construction at the Captain James A Lovell Federal Health Care Center (FHCC).

NAICS: 238220 - Plumbing, heating, and air-conditioning equipment - Small Business Size Standard of $19.0 Million.

Project Magnitude: Between $1,000,000 and $2,000,000.

This procurement is a 100% set-aside for CVE verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB) per the authority 38 U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of submission of bid, and prior to award of any contract, the bidder must represent to the CO that it is: (1) an SDVOSB eligible under VAAR Subpart 819-70; (2) a Small Business concern under the NAICS assigned to this acquisition; and (3) certified SDVOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128).

See FAR 52.236-27 for site visit details. An organized site visit is scheduled for June 12, 2025, at 10:00 a.m.

and June 17, 2025, at 1:00 p.m. CT meeting at Captain James A. Lovell FHCC, Bldg. 3, Room 114

Ensure you complete the certification for VAAR 852.219-75; failure to complete will result in your bid being non-responsive and not eligible for evaluation and award. (pages 21 & 22)

Submit all questions regarding the solicitation, specifications, and/or drawings in writing to the Primary POC:

Contract Specialist, lynn.vandervelde@va.gov, Secondary POC: Contracting Officer, ryan.mcmillin@va.gov NLT 2:00p.m. CT June 26, 2025. Questions received after the deadline may not be addressed. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED

NOTICE: VA and/or a third party (support contractor) will require access to VA contractor records to assess contract compliance with the limitations on subcontracting requirements included in VAAR 852.219-75 LIMITATIONS ON SUBCONTRACTING

If submitting as a joint-venture, offerors must include a copy of the joint-venture agreement.

All offerors are responsible for monitoring and downloading all amendments from Contract Opportunities at the following website: https://sam.gov/content/opportunities.

X X 52.211-10 X None (0) 11:00

CDT

07-10-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BASE BID LUMP

SUM:_

36C252 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 Ryan McMillin

BID SCHEDULE

VA Project Number: 556-24-106 Replace Chiller No. 2 Construction Price Range: $1,000,000 to $2,000,000.

Base Bid Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete Project # 556-24-106: Replace Chiller No. 2 Construction at the Captain James A. Lovell Federal Health Care Center, 3001 Green Bay Rd, North Chicago, IL 60064 All work shall be completed within 348 calendar days after receiving Notice to Proceed.

Base Bid LUMP SUM: _______________________________

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid. Work shall not commence until all required submittals are approved by the Contracting Officer or the Contracting Officer’s Representative (COR). An approved cost-loaded, Critical Path Method (CPM) construction schedule is required prior to commencement of construction. See specifications for details. CPM schedule shall be approved by the Contracting Officer or the Contracting Officer’s Representative. See specifications for details.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

*Illinois State Sales Tax Exemption:

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill. Adm. Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill. Adm. Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill. Adm. Code 130.2075(d)(3).

Prospective offerors are notified that under 86 Ill. Adm. Code 130.2075, purchase of applicable materials within the State of Illinois to be incorporated into the real property of Captain James A. Lovell Federal Health Care Center (FHCC) North Chicago, IL may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee under this solicitation that contains appropriate information that will allow the awardee to take advantage of this tax exemption within the State of Illinois for the project identified in this solicitation. Prime contractors may furnish the certificate to its subcontractors for use on this project. All bids received in response to this solicitation are presumed to reflect any tax benefit that may be realized upon receipt of this certificate.

COMPLIANCE WITH VHA DIRECTIVE 1192.01

VHA Directive 1192.01 issued August 10, 2020, requires all contractor personnel to receive annual seasonal influenza vaccinations or obtain an exemption for medical or religious reasons. Compliance with this directive is a requirement of this contract. A copy of VHA Directive 1192.01 is available at this link:

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwi0t7CAj_DrAhXDgnIEHbVSCwgQFjAAegQIBRAB&url=https%3A%2F%2Fwww.va.gov%2Fvhapublications%2FViewPublication.asp%3Fpub_ID%3D8948&usg=AOvVaw1Rwijbc9Z5WL5ilsgWoagN

Contracting Officer’s Special Instructions as follows:

After compiling all required information, submit the information in accordance with Block 13 of the SF 1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

INQUIRIES:

Written requests for information or clarifications to solicitation documents are requested to be submitted to the Contracting Officers at ryan.mcmillin@va.gov and Contract Specialist, at lynn.vandervelde@va.gov for action no later than 2:00 pm June 26, 2025. Requests received after this deadline may not be addressed. Telephone inquiries will not be accepted.

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer referenced in the solicitation. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “, an individual doing business as _________” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

(d) Joint venturers. A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

(e) Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent’s authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

Federal Acquisition Regulation (FAR) Class Deviation to Implement Section 2 of Executive Order (E.O.) 14148, “Initial Rescissions of Harmful Executive Orders and Actions,” which revoked Executive Order 14057, and Section 2 of E.O. 14208, “Ending Procurement and Forced Use of Paper Straws,” February 10, 2025 System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

CONTRACTOR INFORMATION:

Name of Company:

Primary Point of Contact:

E-Mail Address:

Phone No:

Fax No

TAX ID Number:

SAM UEI:

Past Performance Point of Contact (within your company), include name and email address:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from www.fedbizops.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $2,000,000. Failure to furnish the required bid guarantee on form SF24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF25A, and a Performance Bond, on form SF25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF25 and SF25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP).

Safety or Environmental Violations and Experience Modification Rate All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Pre-Award Contractor Safety and Environmental Record Evaluation Form Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

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CONSTRUCTION STATEMENT OF WORK

North Chicago, IL 60064 Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, labor, quality assurance, and supervision for renovations resulting in a complete, compliant, and fully functional project, including complete and compliant demolition and replacement of an existing 1000-ton York centrifugal chiller and associated system. The replacement shall be a new 1000-ton water cooled centrifugal magnetic drive chiller, chilled water pump, condenser water pump, VFD's, local piping, valves, chemical feed system, electrical power, and controls, integrating them with the existing chiller plant as necessary to reestablish long-term reliability.

The contractor shall bring the chiller plant into compliance with all current VA and industry standards.

Part 2: Period of Performance:

1. The following model presents the summary logic of the milestone sequence working backward from the delivery date of the longest lead time in the critical path to determine a mobilization date, and then forward from the delivery date of the longest lead time to completion of all work.

Construction Period of Performance [Assumes HVAC or other long-lead time]

NTP [or Limited NTP]

Variable pause based on long lead time ship dates

Longest Lead (HVAC, Transformer, etc.) and Balance of Construction End Date - Including Closeout Approval [may phase; add milestones]

Notes:

A. See Section 01 32 16.15 Project Schedules with Long Lead Items (D/B/B Projects at FHCC).

B. The dates are shown to model how the long lead schedule will work.

Part 3: Detailed Project Requirements:

1. Project Objectives:

A. This project is required to replace the obsolete chiller and bring the redundancy in the chiller plant up to the current standards.

B. Meet or exceed all Code, technical, and programmatic requirements adopted, established, revised, and or published by VA or the many organizations listed in the several specifications.

2. Project Scheduling and Mobilization on Site:

A. Prior to beginning work, post and maintain at each work area all current emergency contact information, VA Infection Control Risk Assessment (ICRA)/Permit, Interim Life Safety Measures (ILSM), and other information required by VA and the GC project- specific safety plan, at all entry points to the work area.

4. Performance of the Work:

A. Containment shall enable access to the work, without obstructing access to adjacent equipment or rooms. Establish HEPA air purification as needed. Review and follow specification 01 35 33 Infection Control Requirements as applicable to this location and work. Follow PCRA & ICRA plan and permit generated and issued by VA. Remove only upon completion approval of the COR.

5. Perform selective demolition and construction as described in the specifications and drawings.

6. Special Acceptance Criteria for the work shall include:

A. Chiller system shall not be acceptable in whole or in part unless and until Testing, Adjusting, and Balancing (TAB) is completed and accepted.

B. The contractor shall provide EIA/TIA testing and certification of all new Cat 6a communications cable.

7. Restore all finishes damaged during the work – match existing.

8. Thoroughly clean all surfaces using HEPA-filtered vacuum cleaner and anti-bacterial wipes.

Part 4: Meetings, Submittals, and Deliverables:

1. Kick-Off Meeting and Documentation A. The contractor’s Project Manager and Field Supervisor shall attend a Preconstruction Safety and Coordination Meeting to discuss project details.

B. Kick-Off Meeting Documentation:

1) Prepare and submit for review and acceptance a DRAFT Critical Path Method (CPM) Baseline Schedule reflecting each phase and activity of the work beginning with mobilization, including each critical activity, and each essential task required to optimally meet the objectives of the project.

2) To enable objective assessment of costs and progress, the Baseline Schedule shall be cost-loaded at each work activity (essentially Division 02 – on), ensuring that the total cost of each phase and Division of work match the corresponding Schedule of Values, and the total of the construction contract at Award.

a. Develop the CPM schedule in sufficient detail to enable readers to understand all planned activities, their predecessors, and successors, who is performing the work, durations, and costs. Activity durations shall not exceed two calendar weeks. Indicate resource SDVOSB status.

b. The Project Manual index of specifications is a useful guide for starting the CPM schedule and Schedule of Values in sufficient detail. For example: Simply listing “HVAC” is unacceptable for projects including more than basic work in this category. The inclusion of specifications for an AHU, controls, ductwork, demolition of each, testing and balancing, etc. also prompt their inclusion as categories of activities and tasks in the schedule. In fact, for larger work categories, breaking down the cost by system/material and installation and testing enables partial payment for higher cost items upon delivery into the facility work area.

c. Preparation and processing of submittals are GC procurement (administrative) activities and not work activities contributing to the compensable work in the field. Should the contractor elect to include submittal planning in their internal use schedule for their own purposes, do not show those line items in the schedule submitted to VA for consideration in the Baseline Schedule.

d. Include all expected utility system shutdowns, road closures, crane lifts, and off- hours work in the CPM schedule.

3) The contractor shall prepare and submit SF-1413 for each subcontractor to the CO, copying the COR. List of all subcontractors and suppliers, including Company names, office address, and main point of contact name with telephone number, and SDVOSB status.

4) As required at 01 35 26 Safety Requirements: Develop and submit a Project- Specific Construction Safety and Accident Prevention Plan with project-specific procedures, processes, analysis, and details, including but not limited to:

a. Access and use the U.S. Army Corps of Engineers EM 385-1-1 Safety and Health Requirements and its Appendix A – Minimum Basic Outline for Accident Prevention Plans for development of meaningful, effective, and compliant project safety plans.

b. Submission of generic, non-project specific safety plans will be rejected, resulting in a contractor-caused delay in commencement of the work.

c. Project-specific Activity Hazard Analysis (AHA), which forms the basis of the Construction Safety and Accident Prevention Plan highlighting identified risks such as isolation of stored energy (Lock-Out*), fall protection, or confined space access.

(*) Note that tag-out is not an acceptable form of isolation, therefore it was intentional not to use the term LOTO.

d. Submit an electronic copy of the GC and all subcontractor competent persons OSHA 30-hour Construction Safety Training certificates with project-specific Construction Safety and Accident Prevention Plan.

e. Submit an electronic copy of all workers OSHA 30-hour Construction Safety Training certificates or cards prior to allowing entry to the site.

f. Assist the COR in completing project-specific VA Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) documentation.

C. Quality Control Plan and Quality Assurance Plan:

1) 01 40 00 Quality Requirements is included in its entirety in this contract. This specification is brief but very informative and enabling to those who approach it as an opportunity.

2) Submittal Register (aka submittal log) is described in Quality Assurance of the above specification, and the Project Manual at 01 33 23.

a. Submittal Register must list each submission listed in each and every specification. Because each project is different, do not recycle submittal logs from other projects.

2. Construction Progress Meetings:

A. The Contractor’s Project Manager and Field Supervisor shall provide on-site weekly construction progress meetings with the COR for the entire period of performance.

B. Include preparation of meeting agendas, and subsequent minutes of the meeting for each event not later than 1 day (next calendar day) after each meeting.

C. Construction Progress Meeting Agenda’s and Minutes shall include no less than: List of invitees/attendees, list of past/ongoing and new issues or concerns, indicate days remaining per the contract, detail any safety incidents, and include current updated copies of the RFI Log, the Shop Drawing Log, and a detailed 3-week look- ahead and utility shutdown schedule.

3. Daily Reports:

A. The Contractor shall provide a Daily Report each day, along with accompanying digital photos and other supporting documents. The Daily Report shall include: List of issues or concerns, days remaining per the contract, detail regarding any safety incidents, detail of daily safety inspections (including items checked and corrective actions taken), notations regarding any visitors to the work area.

B. Use of VA Form 10101 Contractor Production Report (fillable PDF at https://www.va.gov/vaforms/va/pdf/VA10101.pdf) is required each day – even on days with no contractor activity, which is what to report on such days. Contractor may and should provide more information than shown in the standard form, but the standard form is required.

C. The report must be accompanied by relevant time and date-stamped photos of construction progress of sufficient quantity and detail to enable viewers to clearly see the progress of all work to-date, all issues discovered (including those which become the subject of RFI’s). Email the VA Form 10101 Contractor Production Report and photos to the COR not later than 9 AM the next working day.

1) In no case shall the GC allow any team member to take photographs with patients, visitors, or employees in the picture.

4. Acceptance and Closeout:

A. Acceptance criteria for the work:

1) Schedule demonstration of new equipment and systems at least 21 calendar days in advance with the COR.

2) Provide factory startup and certification of all systems.

3) Demonstrate the operation of the system.

4) Newly installed water or medical gas piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting completion/certifications.

5) Startup and testing of new systems or equipment, or moving in VA purchased equipment or furnishings, or their use, does not constitute any form of Acceptance (or Beneficial Occupancy). The project is planned around the complete, complaint, and unconditional fulfillment of all requirements of the contract which enable the work to be complete – by definition. Please work with VA to expedite this process.

B. Closeout Records: Provide one full-size, and one half-size printed set of as-built drawings, as well as CD-ROM or DVD-ROM media containing a complete archive of all project documents and files, including but not limited to:

1) As-built record drawings of the installed condition as CAD and PDF files.

2) Approved shop drawings.

3) Operations and Maintenance Manuals.

4) Spare parts lists.

5) All photographs.

6) All daily reports.

7) All communications.

8) All pay applications.

9) All communication, change, and cost data.

10) All safety records.

11) A project Warranty for Construction written by the General Contractor, projected to start upon Final Acceptance by VA (typically within a business week of receiving a complete and compliant closeout package).

a. Where manufacturer’s warranties exceed one year, provide all documentation necessary for VA to exercise warranty rights beyond the standard GC warranty.

b. Where specified, such as with roofing systems, provide the warranty written by the manufacturer to VA for the term specified or greater (typically 20 years).

c. Note that moving furnishings or equipment into the space does not constitute occupancy or acceptance, however, damage to completed work during these activities shall be the responsibility of VA to correct.

12) Lien Waivers and other documents required by the Contracting Officer.

Part 5: Applicable Performance Standards

1. All work shall comply with A. All VA and FHCC policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

B. Codes, Standards and Executive Orders (Topic 1) found at http://www.cfm.va.gov/til/cPro.asp C. 01 32 16.15 Project Schedules with Long Lead Items (D/B/B Projects at FHCC) D. 01 35 26 Safety Requirements E. 01 35 33 Infection Control Requirements F. 01 40 00 Quality Requirements G. 01 41 00 Regulatory Requirements H. 01 42 16 Definitions and Abbreviations

2. Coordinating with VA-retained Commissioning Agent (CxA) and Architect-Engineer (AE).

A. VA intends to retain the services of an independent CxA.

B. AE field-verification and documentation of compliant systems remains an essential part of Construction Period Services.

3. The General Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or subcontractor(s) are present. The General Contractor is also required to maintain on site a competent Site Safety and Health Officer (see 01 35 26 Safety Requirements when any worker(s) or subcontractor(s) are present. The VA COR may, at his or her discretion, may allow the Competent Supervisory Person to also act at the SSHO, based on demonstrated competency and performance in the two roles. If demonstrated lack of competency or effectiveness in either role is observed, the VA COR may revoke the privilege.

4. Safety:

A. Prior to any activity, review the following with all project and craft team leaders: 01 35 26 Safety Requirements.

B. The Contractor shall provide a proactive and complaint Construction Safety and Accident Prevention plan in accordance with the Occupational Safety and Health Act, 01 35 26 Safety Requirements, and site-specific policies:

C. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, and all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

D. 01 35 26 Safety Requirements is included in its entirety in this contract. Each contractor-employer is required to be solely responsible for the health and safety of its employees in accordance with 29 CFR 1910, 1926, & 1960 of the Occupational Safety and Health Act of 1970, as amended.

E. Because each contractor-employer is required to be solely responsible for the health and safety of its employees, part of a compliant and effective safety management program requires each employer to plan and implement their own compliant permit- required work – including written permits. DO NOT rely on, or request that VA generate required permits such as Hot Work or Confined Space documents.

F. Prior to the beginning of any work, fire extinguisher(s) complying with NFPA 10 shall be pedestal-mounted in the work area. Inspection of the work area includes verification that inspection tags are current. Where non-compliant, the contractor may be required to remove and replace the unit(s) before resuming work activity.

G. All work in crawl spaces shall be planned and carried out as OSHA Permit-Required Confined Space.

H. Immediately stop work and notify the COR if asbestos is noticed or suspected in the area of work.

Exception: The above will not necessarily apply to areas where the documents call for abatement activities. This item is concerned with unplanned locations.

I. Fire-seal all penetrations made or discovered through any wall or floor assembly with UL Listed fire-rated products or systems.

5. Infection Control:

A. 01 35 33 Infection Control Requirements is included in its entirety in this contract. Its construct is enabling for each condition experienced through each phase of the work. The following are high-level requirements most often found deficient during inspections yet required.

B. Prior to any activity, review the following with all project team leaders: 01 35 33 Infection Control Requirements.

C. Review and comply with containment construction and sequence described in the design and specification documents.

D. Provide a modular dust-tight system designed and manufactured specifically to be used as a temporary construction isolation barrier.

E. Before the start of work provide pressure differential monitoring system at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of readings and submit to the COR weekly. Remove at the completion of construction.

F. Walk-off sticky mats are required at all times inside and outside all entry / exit points to all workspaces. Sticky mats must be changed at least once per shift, or more as required by the construction or COR. Size sticky mats to match the width of the door opening and ensure that no less than 24” depth is provided.

G. Block off all HVAC return ductwork and louvers to prevent introduction of dust into the HVAC system.

1) Where existing HVAC ducts are being removed, immediately, permanently, and compliantly seal off the opening.

H. Provide High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the workspace. Size the air filtration system sufficiently large enough to ensure that negative pressure remains effective when doors are opened.

I. When working above the ceiling outside of the work area, such as in a corridor, open only one ceiling tile at a time, and provide dust containment tent or portable containment cube, with HEPA filtering negative air system to seal the one opening.

J. Broom-sweep the work area at the end of each day (or shift during days with multiple shifts). Provide HEPA vacuum and damp (not wet) mop daily where broom sweeping creates airborne dust.

K. Provide fire-sealing of all existing wall and ceiling openings in area of work needed to allow the HEPA filtration equipment to effectively generate negative air pressure within the work area, with respect to the surrounding area.

L. Provide HEPA-filtered vacuum cleaning of all surfaces, and damp mop the work area every day.

M. Do not allow corrugated carboard to be stored for any period of time within the hospital. Upon arrival, unpack, and transfer all products from cardboard containers to sealed plastic containers, and immediately dispose of the cardboard – outside of the building.

Part 6: Site-Specific Requirements

1. Project number and the contract number in the subject line of all emails and documents. Example: “556-24-106 Replace Chiller 2”, or simply “556-24-106 Chiller 2” and then specific subject such as Pay App, RFI, Submittal, Meeting, etc.

2. Comply with all site-specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. Normal construction work hours are 7:00 AM to 3:30 PM Monday through Friday.

A. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

B. No work in stairs, corridors, lobbies, or other interior / exterior public areas shall be performed during the above-designated work hours.

C. Any work including and not limited to noise, vibration, dust, odors, core drilling, hammer- drilling, saw cutting, equipment moving in public corridors, soil compaction shall be performed during the above-designated work hours only.

D. Crane lifts, or any work that closes drive isles, closes building entries, or closes public corridors shall be during low patient times and performed between Saturday 6 PM through midnight concluding by 6 PM on the following Sunday.

4. All building systems shall be maintained in full operation at all times:

A. Request utility system shutdowns in writing not less than 21 calendar days in advance and scheduled with the COR at times least impacting patient care.

B. Shutdown work shall be during low patient times and performed between Saturday 6 PM through midnight concluding by 6 PM on the following Sunday.

5. Wherever demolition is planned, ceiling tiles are to be removed, or the sprinkler system is to be disabled, GC shall first provide uniform heat detection throughout the work area, connected to the existing supervised building master fire alarm system, for the duration of the work. Fire and or smoke detection devices shall be provided prior to turnover and acceptance.

6. Deliveries, Parking, Elevators:

A. Deliveries at the dock: At time of delivery: Provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient times between 6 PM through 6 AM the following day.

B. No parking in the VA garages. As part of the Mobilization Plan submission, indicate where workers are to park.

C. Contractor shall use freight elevators. Do not move materials and employees in passenger elevators without written approval of the COR, and never within elevators occupied by staff or patients.

7. The Mobilization Plan submission shall indicate if and where a construction dumpster is intended to be placed. The contractor shall provide a construction dumpster with a locked safety fence surrounding it, at a location submitted to and approved by the COR. Pavement, concrete surfaces, and landscaping shall be protected from damage resulting from delivery and retrieval, loading and unloading, and dumpster weight.

A. Construction Waste Diversion Reports are required for every dumpster removed from every construction site at every VA facility. Provide these reports to VA COR immediately after the waste hauler removes each dumpster to comply with VA GEMS Policy.

B. No trash, used packaging, or construction spoils shall be stored in the work area. Never use dumpsters other than those rented for this work. Severe penalties, including potential criminal charges may be levied for use of government-rented or owned containers, or those of other contractors.

C. Trash removal from the work area shall be within gondolas which have sealed covers (completely enclosed), and during non-business hours, via the freight elevators.

8. No on-site office trailer shall be allowed. Coordinate with the COR for staging materials within the area of work.

9. No music radios within work areas.

10. No noise generated within the work area can be allowed to leave it.

11. The use of powder-actuated fasteners is forbidden.

12. Performing demolition using motorized equipment, whether tracked or wheeled, pushed or driven, is forbidden.

13. Two-way communications radios are allowed where transmit/receive frequencies will not disrupt any hospital system.

14. Before starting work the contractor shall give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described elsewhere in this section.

15. Compatible system procurements shall include the following:

A. Locks and Keys: Temporary and permanent door hardware shall be compatible with Best® 7-pin, G-keyway, interchangeable core. Prior to commencement of work, the contractor shall provide VA with blank cores; quantity matching the number of openings planned. VA shall then provide construction coring, and a key for same to the General Contractor, who will sign acknowledgement and receipt and responsibility for the key until returned to the VA COR. Final pinout and keying is provided by VA.

B. Exit Signs: All exit signs shall be City of Chicago approved specification red letters on white edge-lit LED fixtures continuously illuminated 90 mins. after loss of power, push-to- test switch and LED pilot light on the housing, available as single or double-sided models, and meeting UL924.

C. Building Automation: Components, programming and start up: Native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing Johnson Controls head end equipment.

D. 27 15 00 Communications Cabling (and other specifications which include telecom cabling): All new telecom cabling shall be Cat 6a vs. 5e. Cat 6a telecom cable, termination punch-down T-568-(B.1, B.2, C.2, etc.), tested and certified (submit result to COR), 6-port modular wall jacks with two RJ45 on top and bottom and two blanks in middle. While VA facilities generally do not include plenum return spaces above ceilings, it nonetheless requires plenum-rated teledata cabling complying with codes pertaining to plenum environments.

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING — CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature:…