36C25218Q1052-009.docx

36C25218Q1052

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

695-18-2-969-0077 36C25218Q1052 05-25-2018 Jim Hedman 414-384-2000 Ext 43235 06-20-2018 9:00 a.m. CDT 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 334510 1250 Employees N/A X 36C252 Clement J. Zablocki VA Medical Center Bldg 111 5000 W National Ave Milwaukee WI 53295-1000 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Surgical Suite Video and Image Management System. See continuation pages.

100% SDVOSB set-aside.

See CONTINUATION Page 695-3680160-969-820100-3131 010044158 X X X Thomas Chesak

VA-VHA-SAOC-2016-69A44B8A

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

A. CONTRACTOR:

Vendor/Bidder/Offeror Name

Address

City-State-Zip

POC/Title

E-mail Address

Phone and Fax Number

DUNS Number

Federal Tax ID (TIN)

GSA/FSS Contract

B. GOVERNMENT: Jim Hedman Great Lakes Acquisition Center 115 S 84th Street, Suite 101 Milwaukee, WI 53214 414-384-2000 Ext 43235 james.hedman2@va.gov

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

1. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

1. UPON ACCEPTANCE OF ITEMS

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

Vendors can inquire on the status of payments by accessing the Vendor Inquiry System (VIS) at: https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx

SECURITY & PRIVACY CONTROL

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security Program.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at 202-461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at 304-262-7733.

SPECIAL NOTE

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13 Soliciting Competition, FAR Part 12 Acquisition of Commercial Items.

BASIS OF AWARD

The VA will select the quote that represents the best value to the Government at a price that can be determined fair and reasonable. This best value determination is ultimately based on the judgment of the contracting officer, but that judgement may include input and/or assistance from the VA end user(s) and/or technical expert(s). The VA will evaluate quotes using the following factors:

(1) Technical capability: ability to meet minimum performance requirements set forth in this document, while taking into account any value-added features or functionality above and beyond

(2) Training: proposed training plan offered to both clinical users and technical support providers at the VA

(3) Price; and

(4) Warranty & Maintenance: including depth of support model and documentation for system components/configuration and all troubleshooting education

After the solicitation closes, the Government will perform a comparative evaluation of the eligible quotes. All quotes must meet the minimum standards outline in this solicitation. For quotes that meet the minimum standards, the Government will perform a comparative evaluation by comparing quotes against one another to select the quote that best benefits the Government considering all factors. The VA will compare quotes against each other in an impartial and simplified manner based on FAR Part 13. Source selection techniques described in FAR part 15 will not be used.

Quotes deemed too expensive or not practical for the Government may not be considered further and without notice to the submitter. The Government may reject all quotes.

The contracting officer and/or VA user(s) may use any means available to examine quotes when necessary, to include but not limited to VA contracting officer and/or VA user’s knowledge of Contractor reliability, reputation, and suitability of the product or service to meet the VA’s need.

AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that the IDIQ orders placed against this agreement will have an aggregate minimum of at least $189,307.00. This order limit may be increased by agreement of the parties as necessary, in whole or part. The authorized ceiling limit of the IDIQ is set at $2,500,000.00 over the period of the IDIQ. This ceiling limit is also not a guarantee. All orders including those that exceed the ceiling limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

(SF 1449, Continuation of Blocks 19 – 24)

Contractor shall provide the following items which are known to meet the VA’s needs. NOTE: This requirement is for the furnishing of seven-to-eight Operating Rooms with monitors and a data center. Offeror shall provide the following items on a brand name or equal basis:

SCHEDULE OF EQUIPMENT

Note for OR 1: Vendor must provide a response to either schedule “OR 1,” “OR 1 Alternative,” or both. If responding to at least “OR 1,” the Vendor must ensure compatibility between across all ORs, server, and existing Image Stream Medical, Inc. equipment, listed here:

1001366

Misc

1001502

1001192

500464

1000452

1000454

500478

500461

500499

IORInstall

DayRate

Training

1000440

1000430

1000431

1000506

100962

OR 1

OR 1, Alternative

ORs 2 through 7

OR 8

Data Center/Core

Small Displays (NOTE: a minimum of 27 small displays to be purchased. The combination of type ‘A’ and type ‘B’ is to be determined over time.)

Large Displays (NOTE: a minimum of 17 large displays to be purchased. The combination of type ‘A’ and type ‘B’ is to be determined over time.)

Total Price, 5-year Ordering Period IDIQ:

NOTE: Since this IDIQ is estimated to exceed the simplified acquisition threshold, the Government is requesting that contractors offer a price reduction.

NOTE: Memo or correspondence which authorizes distributor to distribute the manufacturer’s products must be included with RFQ response if offeror is not original manufacturer. See 52.212-1, below.

OBJECTIVE

The Milwaukee VA Medical Center requires a new video and image management and archive system for its surgical department that will be 100% compatible with the existing video and image management technology already in use in operation rooms 1 and 8.

DESCRIPTION OF TECHNOLOGY REQUIREMENT

BROAD SUMMARY: The video and image management system shall provide the surgical staff with the ability to route and display video and images captured from various imaging modalities to multiple visual displays both within and outside of the OR environment, including the ability to live stream real time events. The solution shall be capable of supporting 4K video and image management, from the point of capture to display WITHOUT downscaling/upscaling the image data. The solution shall provide video/image data editing, archiving, and storage management that interfaces with the VA’s electronic health record (EHR) system, including the capability to receive HL7 orders from and sending HL7 results back to the EHR.

VIDEO & IMAGE MANAGEMENT: The video/image capture quality shall be 1080p high definition resolution or 4K, with the ability to support both single and dual channel recording. The 4K video/image data shall be unadulterated from point of capture to point of display (no downscaling or upconverting resolutions). Additionally, the solution shall provide live streaming functionality for staff to view procedures outside the operating environment.

The solution shall provide users the ability to edit video and image data, including the functionality to capture an image from recorded video for separate archiving and storage. The solution shall also feature patient privacy features that allow users to sanitize any video or image of all patient identifiable information so that it may be viewed or shared without infringing upon patient privacy policy and rights.

INTERFACES: The solution shall be vendor neutral such that it may accept video and image data from any device (i.e. microscopes, ultrasounds, C-arms, etc.), regardless of manufacturer, with the ability to route, capture, store, and transmit into the VA’s EHR system. The solution shall provide automatic video/image source identification within the graphical user interface, which alerts clinical staff to exactly what video sources are powered on and correctly connected to the network. The solution shall also incorporate the use of universal connection plugs that allow clinical staff to plug in any video/image capture device into any input receptacle, regardless of modality or system type.

The solution shall be specifically compatible with the following existing and/or frequently used equipment in the ORs: Stryker Equipment Delivery System and Booms, Visum In-Light cameras, Stryker 1288HD control units, Karl Storz Image 1S Connect control units, Olympus Evis Exera III and Boston Scientfici LithoVue Touch systems. The solution shall also interface with and control the existing surgical lighting and ambient lighting within the ORs.

The solution shall provide full HL7 integration with the EHR and query/retrieve integrating with the existing VA Milwaukee PACS systems via a compliant DICOM interface. This shall be done with a single point of integration, such that all video and image transmission from any OR pass across the same singular integration point between the image management solution and VA information systems.

The solution shall support VHA’s personal identification verification (PIV) card security measures. This interface will allow VA users to sign on/in into the image management system via established PIV card authentication.

USER INTERACTIONS: The solution shall provide a single graphical user interface (GUI) in each operating room. The GUI provides control over all in-room functions including: routing control, image capture, video recording, printing, video conferencing, live stream control, HL7 messaging, querying PACS images for display, telephony, music control, recorded case recall, etc. The GUI also provides single-click control to put all displays in standby/sleep mode or to put the entire OR into a “timeout” or clean up state whereby all music is shut off, lights are brightened, displays are paused. When the clinical procedure is ready to start/re-start, the same single-click reverts all componentry back to its previous state. Lastly, the GUI must allow a user to save and close a procedure, automatically sending all case data to the virtual server and EHR for long term archive.

The solution must allow for customizable preset room configurations that tailor the room settings (lighting, display routing, etc.) to individual physician’s preferences.

The solution must provide clinical staff the ability to remotely log in and review recorded studies from any internet-connected device.

DESCRIPTION OF SOFTWARE & HARDWARE REQUIREMENT

This solution shall include all software and hardware components necessary to meet the functional requirements of this solicitation. This shall include (but not be limited to) application software(s) & license(s), server software(s) & license(s), display monitors, image routers, pan/tilt/zoom cameras, GUI touchscreens, network cabling, and mounting accessories.

MILWAUKEE VAMC SITE PREPARATION/INSTALLATION REQUIREMENTS

The vendor shall provide all required installation services to deploy the specified solution. All cabling and hardware installation services must follow VA policy and procedure. For specific details regarding construction/installation requirements, refer to the attachments that accompany this solicitation, as noted below.

DESCRIPTION OF TURNKEY SERVICES

The vendor shall provide full solution implementation, including design, installation planning and implementation services. The design and installation efforts shall be coordinated with VA Milwaukee stakeholder input and appropriate concurrences. As this is an IDIQ contract, the installation will be phased, as the VA is able to fund additional OR installations. Design and installation planning shall be coordinated with each task order purchase.

The vendor shall provide a dedicated Project Manager to fully manage the systems, solutions and installation of the solution. The Project Manager will work directly with the customer’s assigned contact to provide full details, schedules and timelines of the project. The Project Manager will attend customer project meetings and will be on-site to ensure proper information exchange and installation oversight needed for a successful project. Duties and information expected from the Project Manager will include:

· Site inspections

· Site walk through

· Attendance at project meetings

· Providing project notes

· Conduit requirements

· Site specific overlay drawings

· Equipment specifications and cut sheets

· Electrical requirements

· Equipment and rack size and sizing requirements

· Coordinate with other vendors our installation schedule

· Progress reporting to customer

· Installation timelines based on system design and customer needs

· Manage the Image Stream Medical installation crew(s)

· Stage and manage shipping and delivery of Image Stream Medical products

· Understand site specific requirements needed (safety requirements, badges, protective clothing, etc.)

· Change orders or change notifications

· Proper disposal of waste

· Scheduling of system in-servicing and training

· Validation of system and customer sign off

DESCRIPTION OF REQUIRED SUPPORT AND SERVICE MODEL

This contract shall include technical and applications support, along with user applications and support training. The vendor shall provide phone support 24 hours a day, 7 days a week, 365 days a year. The vendor must provide remote access support for diagnostic and troubleshooting services. Lastly, the vendor must have local field service engineers or technicians available to be on site to resolve technical issues when appropriate –within 12 hours of determining the issue requires on-site remediation, or the next business day.

The vendor shall hold a current Business Associate Agreement with the Department of Veterans Affairs (VHA) at the time of award. The vendor shall also hold a completed Memorandum of Understanding (MOU/ISA) Site-to-Site Virtual Private Network (VPN) remote access agreement with VHA at the time of award. If an MOU/ISA is not already established at time of award, it MUST be finalized prior to the end of the warranty period. The warranty period shall not be considered over until the MOU/ISA is complete and the VPN service connection is tested and verified to be functional for the installed solution.

LOGISTICS

All materials shall be pre-configured, tested, and then shipped to the Milwaukee VAMC, address:

Clement J. Zablocki VA Medical Center Bldg 111 5000 W National Ave Milwaukee, WI 53295-1000

Normal working hours are 07:00am to 4:30pm, Monday – Friday.

Loading dock hours are 9:00am – 2:30pm, Monday – Friday.

Contractor is responsible for proper disposal of all packing material and any infrastructure removed as part of the installation, unless otherwise disapproved by VA staff.

WARRANTY

The vendor shall warranty all goods and services rendered for a period of no less than one year. The warranty period shall not begin until the VA takes full, useable ownership of the system, and when the vendor has an approved and tested MOU/ISA agreement in place with VHA.

Equipment Specifications:

1. Router and Control system

0. Solution is to provide the facility the ability to capture, manage, and archive surgical videos and images.

0. Solution is to provide unified routing of disparate video signals from VA furnished equipment to desired display destinations.

0. Solution is to employ an open architecture that maintains signal quality with minimal degradation during routing regardless of VA furnished equipment make or model.

0. Solution is to improve OR workflow and efficiency.

0. Solution is to include a touch screen video routing control station capable of controlling video source selection and video routing.

0. Minimum 22” touch screen panel

0. Minimum resolution 1920 x 1080

0. Solution is to allow for manipulation of VA information systems on the same workstation controlling video routing.

0. Solution is to provide a KVM (multiple keyboard, video, and mouse) control system.

0. Solution is to provide a device recognition feature for automatic identification of video source devises.

0. Device recognition feature is to simplify workflow during OR setup and provide a single video source connection device for multiple video input devices that are expected to be used in a standard OR.

0. Solution is to provide a split view functionality to allow for dual tiles view (2 input sources on 1 display).

0. Contractor is to provide up to three (3) wall mounted data port locations in each OR.

0. Contractor is to provide up to three (3) boom mounted data port locations in each OR.

1. Server

1. Contractor is to provide the host and image/video server resources required to control 10 rooms/systems at a minimum.

1. c. Contractor is to provide an HL7 patient information exchange to allow image transfer back to the patient electronic health record.

1. Video Display

1. Twenty-seven (27) minimum 26” Medical Grade Surgical Field Display

0. Display shall provide LCD high definition video output with minimum resolution 1920 x 1080.

0. Display shall be mounted to Stryker boom arms and equipment carriers.

0. Display is to include protective cover.

1. Seventeen (17) minimum 46” 1080p LED Backlit LCD wall display

1. Display shall provide LCD high definition video output with minimum resolution 1920 x 1080.

1. Display is to include wall mounting kit.

1. Video Recording/Editing software

1. Solution is to provide image and movie recording capabilities.

1. Solution is to provide image/movie export to various software applications including MS PowerPoint.

1. Solution is to sanitize all patient health information from videos and images prior to exporting from facility server.

1. Solution is to be approved on the VistA Imaging Approved DICOM Modality Interface to allow import and export to outside source (Picture Archiving and Communications System (PACS)/Electronic Health Record (EHR)).

1. Streaming

1. Solution is to allow for the viewing of live OR video streams in real-time.

1. Solution is to provide live video feed provided remotely to aid OR scheduling and workflow.

1. Solution is to provide end user the capability to view any video integrated equipment from any office location within the VA.

1. Solution streaming option is to provide a dual channel (surgical and observation) view.

1. Video Camera

1. One (1) wall mounted Pan/Tilt/Zoom HD camera

1. Audio (to be installed in ORs 1, 2, 3, 4, 5,6, and 7)

1. Solution is to provide speakers and mp3 playing docking station.

1. Audio solution is to be able to be controlled and put to use by a hands-free telephony or equivalent means.

1. Workflow Modules

1. System is to provide a pre-surgical safety checklist module that can be adapted and customized to the hospitals Time-Out safety checklist.

1. When activated the module is to display the checklist on all room displays supporting compliance with Joint Commission’s Guidelines for Prevention of Wrong Site, Wrong Procedure, and Wrong Person Surgery.

1. Installation (all areas)

1. Contractor is to meet and coordinate with COTR or POC after contract award to review and finalize the installation schedule

1. Contractor is to furnish all cabling and hardware associated with the integration solution and provide a plan that addresses installation responsibilities of VA, Stryker (Lights and Booms supplier), and Contractor for installation after contract award.

1. Contractor is responsible for the de-installation of existing integration equipment.

1. Contractor shall attend design and planning meetings.

1. Contractor shall configure products for functionality defined by clinical staff at facility prior to and during installation as long as it does not incur additional costs not bound by a modification to the awarded contract.

1. Contractor shall work with COTR or POC and appropriate medical facility staff to install all necessary components of integrations systems data system to include but not limited to server, server setup, and other IT installation needed for the Contractor provided solution.

1. Contractor is to provide all documentation and instructions needed for EHR integration. Contractor is to make clear what the VAs responsibilities are for this integration.

1. The Contractor is to support off-hours/weekend installation if requested by the facility.

1. All contractor provided systems must be running on a supported operating system.

1. PIV/Smart Card integration/authentication

1. The system is to support the use of PIV/Smart Card only authentication with Domain and Active Directory.

1. The contractor is to ensure the current software configuration and any new software upgrades are PIV-enabled by accepting HSPD-12 PIV credentials using VA Enterprise Technical Architecture (ETA).

1. Direct authentication at a minimum must include Public Key Infrastructure (PKI) based authentication supportive of Personal Identity Verification (PIV).

1. Training

1. Contractor shall provide training sessions at the medical facility to accommodate all clinical users. The training service will be determined as completed in writing by the local VA clinical manager.

1. Contractor shall train Biomedical Engineering and other identified technical staff about normal system maintenance, including associated servers, and provide written documentation about maintenance recommendations and procedures. This training and documentation shall detail initial response to problem solving and must include information on triaging system components to efficiently determine nature of failure, as well as system monitoring and recommended corrective actions.

1. General Construction notes

1. Contractor is to provide a complete turnkey procurement and installation of the new video integration. The Contractor is to provide the project management and compile a turnkey solution that provides all labor, material, tools, equipment and accessories necessary to completely remove the current integration system and then furnish, deliver and install a fully-functional, fully-integrated system consisting of the displays, video recorder/manager system, router, any needed electrical, telecommunications, and all additional accessories. The Contractor and relevant subcontractors will be responsible for all final testing of the new equipment prior to acceptance by the Medical Center.

1. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

1. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record final tests of altered or newly installed utilities and equipment.

1. Contractor shall provide qualified, factory-trained manufacturers’ representatives to give detailed instructions to assigned Department of Veteran Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site.

1. Contractor is to provide up to three (3) single gang cut boxes, conduit, blank box covers, and pull strings at VA determined wall locations for video integration requirements.

1. Contractor is to reference and adhere to VA construction guidelines listed in the attached policies. The guidelines have been adjusted to fit the scope of this project and any questions about VA policy or guidelines should be brought forth to the COR prior to any construction being conducted.

0. 010110 1-Hour Construction Smoke Barrier

0. 010110 Fire and Safety Control (FSS)

0. 010110 SN Special Notes

0. 013526 Safety Requirements

0. Telecom Cabling Addition & Expansion Policy

1. Floor plans will be attached to solicitation and contractor may request dwg files as needed for planning.

1. Infection Control

1. Contractor is to submit a Risk Assessment (VA Infection Control Risk Assessment (ICRA)) and receive approval from the VA prior to beginning any construction.

1. Contractor is to implement the requirements of VAMC’s ICRA team. ICRA Group may monitor dust in the vicinity of the construction work and require the contractor to take corrective action immediately if the safe levels are exceeded.

1. Temporary walls or dust barriers are required to enclose areas under construction. Refer to 010110 1-Hour Construction Smoke Barrier for construction barrier guidelines

1. Contractor is to adhere to all Infection Control guidelines as listed in 010110 Infection Control.

1. Period of Performance

1. Contractor will have 14 working days to complete installation and training of the system after the delivery date is established with the COTR or POC.

1. Contractor is to work with phased implementation as requested by COTR or POC.

1. Contractor is to provide an extended warranty covering all labor, parts, and servicing for defective equipment and systems for at least three (3) years from the final date all equipment is accepted by the facility.

Delivery and installation coordination is TBD. The first delivery order will be placed no later than September 30th, 2018. The product will be stored at contractor’s warehouse until the scheduled delivery is determined. Delivery will be during normal working hours, between 7:00 a.m. and 4:30 p.m. CDT/CST, Monday through Friday.

B.1 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes 852.219-10. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

36C25218Q1052

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.