Attachment IX - Justification and Approval - Sole Source to Post.pdf
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- Solicitation number
- 36C25025B0015
About this file
This is a Justification and Approval (J&A) document for Other Than Full and Open Competition from the Department of Veterans Affairs for Tridium Facility Explorer (FX) Building Automation System (BAS) controllers at the Cincinnati VA Medical Center. The document justifies standardizing to the Facility Explorer line of equipment for all new BAS controller hardware/software, configuration/programming, graphics, and owner training, including both supervisory and field controllers.
The Cincinnati VAMC is experiencing major difficulties with its current amalgamated BAS systems that do not fully communicate, leading to maintenance issues and poor environmental control affecting patient care. The Tridium FX Explorer system was selected as it can utilize components from two existing systems, minimizing waste while maximizing budget efficiency. The J&A cites FAR 6.302-1 (Only One Responsible Source) as the authority for this sole source action. Market research confirmed Facility Explorer is currently in use at the hospital and compatible with existing filed controllers. The procurement will be issued as an Invitation for Bid (IFB), with fair and reasonable pricing to be determined through price analysis and Independent Government Cost Estimate. At least three other VA facilities (Roudebush VA, Danville VA, and Hines VA) have standardized on Facility Explorer.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25025B0015 0003.docx | DOCX document | |
| Attachment VIII - CVAMC and FT Thomas Arc Flash Study.pdf | ||
| 36C25025B0015 0002.docx | DOCX document | |
| Attachment II - Drawings Revised 2.26.2025.pdf | ||
| Attachment VII - Pre-Bid RFIs - GDI.docx | DOCX document | |
| Attachment VI - Addendum - Specifications.pdf | ||
| Site Visit Sign In.pdf | ||
| 36C25025B0015 0001.docx | DOCX document | |
| 36C25025B0015.pdf | ||
| Attachment II - Drawings.pdf | ||
| Attachment I - DBA WD.pdf | ||
| 36C25025B0015_1.docx | DOCX document | |
| Attachment V - RFI Form.pdf | ||
| Attachment III - Specifications.pdf | ||
| Attachment IV - VAAR 852.219-75.pdf |
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Text version
DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval
For
Other Than Full and Open Competition
Tridium Facility Explorer (FX) ---Application Specific Controllers, Advanced Application Controllers, and Supervisory Controllers
Acquisition Plan Action ID: 36C250-24-AP-3181
I. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 10,260 E. University Avenue, Cincinnati, OH 45219.
The Requesting Agency is VISN I 0, V AMC Medical Center, Engineering Service ( 138), 3200 Vine Street, Cinci1111ati, OH 45220.
2. Nature apd/or Description of the Action Bein� Processed:
The Cincinnati VAMC has experienced major difficulties with its Building Automation Systems (BAS) that supervises and controls the conditioned environment for patients and staff. Without proper conditioning, infection control problems can arise from inadequate pressur ization, improper humidification leads to increased infection rates and other problems, and inappropriate thermal environment can make areas in the hospital unhabitable. It is crucial that the BAS functions efficiently, is properly maintained, and communicates with all components effectively. Unfortunately, the current BAS is not operating in this fashion currently as the BAS is an amalgamation of different systems that do not fully conrnrnnicate, are difficult to maintain, and operates poorly. This has resulted in various problems throughout the facility, resulting in the Air Conditioning (AC) Shop being inundated with an overabundance of maintenance calls and hospital staff dissatisfied with their spaces. The Cincinnati VA needs to standardize to one BAS system that can eliminate these difficulties. The new system is the only one available that is capable of utilizing components of two of the existing systems currently installed at the hospital, minimizing waste and maximizing the project budget. The new system promotes ease of upkeep and repair, and eliminate communication glitches.
3. Description of Supnlies/Services Required to Meet the Agency's Needs:
All new projects going forward shall be based on the Facility Explorer line of equipment for all new BAS controller hardware/software, configuration/ programming, graphics, owner training, etc including both supervisory controllers and field controllers. The estimated value of using Tridium FX Explorer in this project is XXXXX, while the estimated value of the overall project is '-8•81@
OFOC SOP Revision 11 Original Date: 03/22/ I I
Revision l I Date: 02/11/2021
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