Amendment 1 36C24W25Q0278 0001 Sound Proofing.pdf

ONE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

36C24W

PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NUMBER

5. PROJECT NUMBER (if applicable)

None

6. ISSUED BY

CODE

7. ADMINISTERED BY

(If other than Item 6) CODE

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204

McClellan Park CA 95652

8. NAME AND ADDRESS OF CONTRACTOR

To all Offerors/Bidders

(Number, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NUMBER

36C24W25Q0278

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers X is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA

See CONTINUATION Page

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-21-2025 1200 CDT (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

(such as changes in paying office, appropriation date, etc.)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, X is required to sign this document and return _1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to

a. provide answers to submitted questions

b. provide a Site Visit Date

c. extend the Offer due date from 13 August 2025 to 21 August 2025

All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

PREVIOUS EDITION NOT USABLE STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA - FAR (48 CFR) 53.243

FACILITY CODE

X

(X)

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

08-11-2025

1. CONTRACT ID CODE BPA NO.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001 1.00 EA

Qt X 300 Control Module Qt X Controller, 3 Zones

LOCAL STOCK NUMBER: Qt X 300 Control Module

0002 1.00 EA

Qt X 600 Control Module Qt X Controller, 6 Zones

LOCAL STOCK NUMBER: Qt X 600 Control Module

0003 25.25 EA

Cambridge Qt Sound Masking Emitters - 4 PACK 4 Pack of

Emitters with 16ft RJ45 UTP Cables (101 Passive Emitters) LOCAL STOCK NUMBER: Cambridge Qt Sound

0004 19.50 EA

Cambridge Qt Active Sound Masking Emitters - 4 PACK

(White) 4 Pack of White Active Emitters with 16ft RJ45 White Cables (78 Active Emitters) LOCAL STOCK NUMBER: Cambridge Qt Active

0005 2.00 EA

Active Emitter Power Supply

LOCAL STOCK NUMBER: Active Emitter Power

0006 4.00 EA

Active Emitter Power Injector 1 Per Zone

LOCAL STOCK NUMBER: Active Emitter Injector

0007 2.00 EA

UTI-312 Paging Interface Paging Station

LOCAL STOCK NUMBER: UTI-912 paging

0008 9.00 EA

50' Plenum-Rated Homerun Cable

LOCAL STOCK NUMBER: 50ft Plenum cable

0009 3.00 EA

100' Plenum-Rated Homerun Cable

LOCAL STOCK NUMBER: 100ft Plenum cable

0010 1.00 EA

Installation During Normal Business Hours

LOCAL STOCK NUMBER: Installation

0011 1.00 EA

Shipping LOCAL STOCK NUMBER: Shipping

GRAND

TOTAL

A.2 Instruction to Offerors

1. A site visit is scheduled for 15 August 2025 at 0930 AM for any contractor interested in bidding on this solicitation. The address for the site visit is:

3625 NW 56th St, Oklahoma City, OK 73112

POC for the above site visit is Michael Zakovics.

2. Please note that the site visit is to visibly inspect the site only and all questions following the site visit should be submitted to Sonja.fields@va.gov. Please submit all questions via email only by 18 August 2025 12:00 P.M. C.S.T, and will not be considered if received after 18 August 2025 12:00 P.M. C.S.T . The subject line must specify 36C24W25Q0278 – Sound Masking Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.

3. Quotes must be received via email only 21 August 2025, 12:00 P.M. C.S.T. and will not be considered if received after 21 August 2025, 12:00 P.M. C.S.T Email your quote to sonja.fields@va.gov. The subject line must specify 36C24W25Q0278 – Sound Masking Proposal. There will be no automated email notification of receipt of quotes.

A.3 Answer to 36C24W25Q0278 – Sound Masking Questions

1. I spent some time reviewing the Bill of Materials on Friday and noticed that the RFQ is missing several essential services, including Control Head Programming, Frequency Calibration, and Paging Programming. Without these services, the system will offer only limited Sound Masking functionality, and the Paging feature will not operate at all.

We need to meet requirements to meet sound masking, paging, music.

2. I just noticed that the paging interface is listed as a Bogen UTI-312, which is an analog phone interface. However, in our experience with dozens of VA installations, the VA consistently uses digital VoIP phone systems. If they intend to integrate paging with the sound masking/paging emitters, additional hardware will be required to support this integration. The Bogen UTI-312 would not be compatible or used in this scenario.

mailto:Sonja.fields@va.gov mailto:sonja.fields@va.gov

We need to meet requirements to meet sound masking, paging, music. Will be using a digital VoIP.

3. A Sound Masking Design Drawing would allow us to identify the Sound Masking and

Paging Zones, which is critical for accurately addressing the installation component of the package.

Once awarded, design drawings will be supplied. Unless required for immediate need.

4. I am sending this email because something looks odd with you request on the delivery requirements . Is this correct or are you sending an addendum?

Delivery to the site and install.

5. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

This is a brand-new install for a new contract.

6. Can you also allow site visit? Yes, date and time has been provided.

7. Is there a SM/PG design available for this project showing a wiring diagram on a reflected ceiling plan?

The current space is under construction and will need to be assessed by contractor.

8. The scope of work includes the statement that a walk through will be needed to assess specific areas requiring treatment. There was not a floor plan, ceiling height, or ceiling composition provided in this solicitation nor has a walk through been accomplished so how was it determined how many sound masking controllers and speaker amounts/ types would be needed as they are already listed in the CLIN’s?

A site visit has been scheduled for 15 August 2025 at 0930 AM.

9. All equipment listed in the CLIN’s is Cambridge Sound Management, is this a brand name only solicitation or are substitutes allowed? If substitutes are allowed, what information will be supplied to the bidder to be able to design a sound masking system for the space?

This is a brand name or equal requirement.