Amendment 1 36C24W25Q0278 0001 Sound Proofing.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C24W

0001 08-11-2025 None

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204

McClellan Park CA 95652

To all Offerors/Bidders 36C24W25Q0278

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-21-2025 1200 CDT

See CONTINUATION Page

X 1

The purpose of this amendment is to

a. provide answers to submitted questions

b. provide a Site Visit Date

c. extend the Offer due date from 13 August 2025 to 21 August 2025

All other terms and conditions remain unchanged.

1 4

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 EA ___________ ______________

Qt X 300 Control Module Qt X Controller, 3 Zones LOCAL STOCK NUMBER: Qt X 300 Control Module

0002 1.00 EA ___________ ______________

Qt X 600 Control Module Qt X Controller, 6 Zones LOCAL STOCK NUMBER: Qt X 600 Control Module

0003 25.25 EA ____________ ______________

Cambridge Qt Sound Masking Emitters - 4 PACK 4 Pack of Emitters with 16ft RJ45 UTP Cables (101 Passive Emitters) LOCAL STOCK NUMBER: Cambridge Qt Sound

0004 19.50 EA ____________ ______________

Cambridge Qt Active Sound Masking Emitters - 4 PACK (White) 4 Pack of White Active Emitters with 16ft RJ45 White Cables (78 Active Emitters) LOCAL STOCK NUMBER: Cambridge Qt Active

0005 2.00 EA ____________ ______________

Active Emitter Power Supply LOCAL STOCK NUMBER: Active Emitter Power

0006 4.00 EA ____________ ______________

Active Emitter Power Injector 1 Per Zone LOCAL STOCK NUMBER: Active Emitter Injector

0007 2.00 EA ___________ ______________

UTI-312 Paging Interface Paging Station LOCAL STOCK NUMBER: UTI-912 paging

0008 9.00 EA ___________ ______________

50' Plenum-Rated Homerun Cable LOCAL STOCK NUMBER: 50ft Plenum cable

0009 3.00 EA ____________ ______________

100' Plenum-Rated Homerun Cable LOCAL STOCK NUMBER: 100ft Plenum cable

0010 1.00 EA ____________ ______________

Installation During Normal Business Hours (8am-5pm M-F) - After Hours Available for Additional Charge ($3000 discount from original $13,425.00) LOCAL STOCK NUMBER: Installation

0011 1.00 EA ____________ _____________

Shipping LOCAL STOCK NUMBER: Shipping

GRAND

TOTAL

A.2 Instruction to Offerors

1. A site visit is scheduled for 15 August 2025 at 0930 AM for any contractor interested in bidding on this solicitation. The address for the site visit is:

3625 NW 56th St, Oklahoma City, OK 73112

POC for the above site visit is Michael Zakovics.

2. Please note that the site visit is to visibly inspect the site only and all questions following the site visit should be submitted to Sonja.fields@va.gov. Please submit all questions via email only by 18 August 2025 12:00 P.M. C.S.T, and will not be considered if received after 18 August 2025 12:00 P.M. C.S.T . The subject line must specify 36C24W25Q0278 – Sound Masking Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.

3. Quotes must be received via email only 21 August 2025, 12:00 P.M. C.S.T. and will not be considered if received after 21 August 2025, 12:00 P.M. C.S.T Email your quote to sonja.fields@va.gov. The subject line must specify 36C24W25Q0278 – Sound Masking Proposal. There will be no automated email notification of receipt of quotes.

A.3 Answer to 36C24W25Q0278 – Sound Masking Questions

1. I spent some time reviewing the Bill of Materials on Friday and noticed that the RFQ is missing several essential services, including Control Head Programming, Frequency Calibration, and Paging Programming. Without these services, the system will offer only limited Sound Masking functionality, and the Paging feature will not operate at all.

We need to meet requirements to meet sound masking, paging, music.

2. I just noticed that the paging interface is listed as a Bogen UTI-312, which is an analog phone interface. However, in our experience with dozens of VA installations, the VA consistently uses digital VoIP phone systems. If they intend to integrate paging with the sound masking/paging emitters, additional hardware will be required to support this integration. The Bogen UTI-312 would not be compatible or used in this scenario.

mailto:Sonja.fields@va.gov

We need to meet requirements to meet sound masking, paging, music. Will be using a digital VoIP.

3. A Sound Masking Design Drawing would allow us to identify the Sound Masking and Paging Zones, which is critical for accurately addressing the installation component of the package.

Once awarded, design drawings will be supplied. Unless required for immediate need.

4. I am sending this email because something looks odd with you request on the delivery requirements . Is this correct or are you sending an addendum?

Delivery to the site and install.

5. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

This is a brand-new install for a new contract.

6. Can you also allow site visit? Yes, date and time has been provided.

7. Is there a SM/PG design available for this project showing a wiring diagram on a reflected ceiling plan?

The current space is under construction and will need to be assessed by contractor.