36C24918R0140-001.docx

12/30/20

A.1 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24918R0140 X 04-03-2018 614-18-1-5530-0004 None 90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro

TN

37129 Department of Veterans Affairs Network Contracting Office (NCO) 9 c/o: Roxie Ann Keese 800 Zorn Avenue Louisville

KY

40206 Roxie Ann Keese

(502) 287-6108 This procurement action is an Indefinite -Delivery Indefinite Quantity (IDIQ) -Job Order Contract (JOC) to support small Medical Center Funded (MCF) and/or Non-Recurring Maintenance (NRM) construction projects. Task orders issued under the resulting contract action shall include, but is not limited to carpentry, asphalt and concrete paving, roofing, excavation, interior renovation, carpet, window and door installation, electrical, plumbing, painting and stucco; demo-lition, masonry, fire protection construction, telecommunications and HVAC. The contract period will be for one (1) base year from the date of award with four (4) one year option periods to be exercised at the discretion of the Government. The guaranteed minimum for the contract is $2,000.00 for the base year only. Contract ceiling amount is $750,000.00 annually. The maximum total contract value is $3,000,000.00.

The minimum and maximum Task Order issued under the resulting contract action shall be $2,000.00 and $50,000.00 respectively.

The R.S. Means Facilities Construction Cost Data 2018 Book shall be the unit price book (UPB) for the entire performance period of the contract (one base year, four one-year options, if exercised).Offerors shall propose coefficients for the base and each option year for work performed during normal operating hours between 7:30am and 5:00pm (excluding Federal Holidays. The most current General Wage Determination (formerly the Davis-Bacon Act) shall be incorporated into each option year exercised. Furthermore, the most recent General Wage Decision shall be used for each Task Order issued

NAICS Code 236220 is applicable to this procurement action. The small business size standard is $36.5M This solicitation will result in a single firm fixed price award.

This procurement is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB) under the authority of 38 U.S.C section 8127 (d) and Public Law (PL) 109-461. Offerors must be verified as an SDVOSB in the Vendor Information Pages at http://www.vetbiz.gov. Offerors must be listed and viewable at the time of offer submission as well as prior to award. Offerors shall also also have an active registration in the System for Award Management (SAM) located at:

https://www.sam.gov. Offer must also provide with proof of registration with the VETS4212.

The Geographical area where all work shall be performed is Memphis, Tennessee (Shelby County).

In addition to providing coefficient(s) to be used for the base and each option year (if exercised), the Offeror shall use the information provided for the "Seed Project-Renovate Women's Dressing Room MR110" to submit a price proposal using the proposed coefficient for the base year and the 2018 R.S. Means Facilities Construction Cost Data -Unit Price Book (UPB). Information related to the seed project is located at the end of this solicitation on pages ___ through ____.

see TO's X X 52.211-10 X 1 electronic CD 05-04-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Coefficient Pricing Schedule On Page(s) 3 and 4 of this solicitation.

614-3680162-5530-854200-3223 23NRNR000

90C Department of Veterans Affairs Network Contracting Office (NCO) 9 Attn: Roxie Ann Keese, CO 800 Zorn Avenue Louisville

KY

40206 90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Roxie Ann Keese, CO

NCO915L2-2465

Table of Contents

A.1 SCHEDULE

This is an Indefinite Delivery-Indefinite Quantity (IDIQ) type contract for small Medical Center Funded (MCF) and/or non-recurring maintenance, repair and construction services for the Memphis VA Medical Center in Memphis, Tennessee (Shelby County). Work shall include, but is not limited to carpentry, asphalt and concrete paving; roofing; excavation, interior renovation, carpet, window and door installation; electrical; plumbing; painting and stucco; demolition; masonry; fire protection construction; telecommunications and HVAC.

The contract period will be for one year from date of award with four option years. Task Orders shall be based on individual projects and may be issued at any time during the contract period. The guaranteed minimum for the contract is $2,000.00 for the base year only. Contract ceiling per year is $750,000.00. Maximum total contract ceiling is $3,000,000.00. Individual task orders will be for a minimum of $2,000.00 and may not exceed a maximum of $50,000.00. The R. S. Means Facilities Cost Data Book will be the unit price book (UPB) used for this contract.

Base Year: One year from date of award.

CLIN DESCRIPTION COEFFICIENT

0001 Contract Coefficient for normal working hours, 7:30 A.M. through 5:00 P.M., Monday through Friday.

(excludes Federal Holidays)

0002 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

0003 Overhead and Profit Rate (Indirect Costs) for non-prepriced items.*

Option Year 1: One year from end of base year.

CLIN DESCRIPTION COEFFICIENT

1001 Contract Coefficient for normal working hours, 7:30 A.M. through 5:00 P.M., Monday through Friday.

(excludes Federal Holidays)

1002 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

1003 Overhead and Profit Rate (Indirect Costs) for non-prepriced items.*

Option Year 2: One year from end of 1st option year.

CLIN DESCRIPTION COEFFICIENT

2001 Contract Coefficient for normal working hours, 7:30 A.M. through 5:00 P.M., Monday through Friday.

(excludes Federal Holidays)

2002 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

2003 Overhead and Profit Rate (Indirect Costs) for non-prepriced items.*

Option Year 3: One year from end of 2nd option year.

CLIN DESCRIPTION COEFFICIENT

3001 Contract Coefficient for normal working hours, 7:30 A.M. through 5:00 P.M., Monday through Friday.

(excludes Federal Holidays)

3002 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

3003 Overhead and Profit Rate (Indirect Costs) for non-prepriced items.*

Option Year 4: One year from end of 3rd option year.

CLIN DESCRIPTION COEFFICIENT

4001 Contract Coefficient for normal working hours, 7:30 A.M. through 5:00 P.M., Monday through Friday.

(excludes Federal Holidays)

4002 Contract Coefficient for other than normal working hours when required by the Government.

(includes Federal Holidays)

4003 Overhead and Profit Rate (Indirect Costs) for non-prepriced items. *

*The Overhead and Profit Rate shall be in the form of a decimal fraction less than one (1.00). It will constitute a composite rate, which includes the contractor's cost other than direct costs, and including all overhead and profit for non-prepriced items, which may be encountered during performance of this contract. This rate includes all items associated with performing the non-prepriced tasks other than direct costs.

Page 1 of Page 1 of Indefinite Delivery/Indefinite Quantity (IDIQ) Task Order (TO) Contract

STATEMENT OF WORK

1. SCOPE OF WORK:

a. This is an indefinite delivery/indefinite quantity (ID/IQ) type contract that encompasses a broad range of small station-level Non-Recurring Maintenance work on real property located at the following location:

VA Medical Center 1030 Jefferson Avenue Memphis, TN 38104

During the contract period, the Chief Engineer and/or his designee will identify projects for Task Orders that will be issued by the Contracting Officer. The Contracting Officer per Task Order issued will appoint a Contracting Officer's Representative (COR).

b. The contractor shall furnish all labor, materials, tools, equipment, transportation and qualified supervision necessary to accomplish individual Task Order (TOs) projects. The TOs will vary in size and dollar amounts. TOs will involve, but will not be limited to interior renovation, such as selective demolition; replacing architectural finishes; installation of metal stud framing and drywall; installation of doors, windows and frames; painting; electrical; plumbing; HVAC and fire protection. TOs may include exterior painting and concrete paving.

c. Individual Task Orders may be defined by use of complete construction documents (drawings and edited specifications), narrative description of work to be accomplished, single line sketches, marked up as-built drawings, shop drawings and/or a combination of such. The complexity of the task order will determine the extent of documents. For example, a task order involving only the replacement of architectural finishes within a room or small group of rooms may be defined in a narrative describing the work to be accomplished. Whereas, a task order requiring demolition of walls and/or construction of new walls will be defined with completed drawings and specifications.

d. This contract does not include medical facilities engineering support services such as: utility plant operation, ground maintenance, refuse collection and disposal, maintenance and repair of equipment or systems, and similar work. No TO shall include Architect/Engineering services, however, information (shop) drawings, incidental to the job, reflecting the plan of action and the completed project may be included.

e. The contractor shall be required to be located, either by virtue of his main office or a satellite operation base, within an area permitting a maximum of a two (2) hour response time to the address of the Medical Center listed above. Said office or satellite base must be operational prior to award of the contract and throughout the duration of the contract, and must be open for business from 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays.

2. UNIT PRICE BOOK (UPB)

a. The Unit Price Book (UPB) contains pricing information for the work to be accomplished and for the units of measure specified. The UPB that is applicable to this contract consists of the following publication:

RS Means “Facilities and Commercial Renovation Cost Data”, Latest Edition”

b. The UPB referenced above shall be used for the entire life of the contract, including any option years exercised.

3. LINE ITEM UNIT PRICES AND QUANTITIES

a. The column in RS Means “Facilities and Commercial Renovation Cost Data” for Overhead and Profit shall be used to determine the cost of the line item multiplied by the quantity.

b. Items not listed in the UPB will be considered non-priced items. Non-priced items will be negotiated by the Contracting Officer and/or his designated representative. Non-priced items shall be supported with verifiable documentation supporting competition, quotes (minimum of two) and/or catalogue prices, for all non-pre-priced work. Non-priced items shall be provided in bare costs only (materials, equipment and labor) multiplied by the quantity and the overhead and profit (see Bid Schedule A). Repetitive non-priced items may be negotiated and incorporated to the Unit Price Book by modification to the contract, thereby making it a pre-priced item for the remainder of the contract.

4. TASK ORDER PRICING

a. The contractor must furnish pricing (proposals) for each individual TO on a LINE ITEM BASIS (per UPB line items). Each line item must include the 12-digit assigned in the UPB. Each line item price will be derived from the Overhead and Profit column in the Unit Price Book multiplied by the quantity.

b. All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental nails, screws, weldments, and connectors are considered in the UPB line item cost, unless a connector is specifically omitted in the UPB line item description. Testing, adjusting, balancing, and start-up of installed equipment is included in the installed line item price in the UPB. This includes items such as, but not limited to, pipe testing; equipment start-up; system adjusting and balancing; concrete testing; and compaction and testing of compacted back-fill. Line items are for end finishes. For example, the line item price for concrete broom finish includes all finishes necessary to result in the broom finish. Line item prices are for materials or equipment delivered to the job site. All line item prices are to perform that work to a height of fourteen feet above finished floor or grade unless explicitly stated otherwise.

c. Demolition. Selective removal type demolitions are listed in an additional column in the UPB for all tasks that can be demolished, and do not include hauling costs. Site demolition (Division 02) is assembly type of removals, and shall be used when appropriate. Line item demolition includes all attached appurtenances, for example, demolishing a door includes the hardware and removing pipe includes all in-line fittings and valves.

d. The price of any individual task order is determined as follows:

1. The unit price for each line item using the Overhead and Profit column in RS Means “Facilities and Commercial Renovation Cost Data” shall be listed on the construction work sheet by the division in which it falls.

2. The unit price totals of each category task involved in the task order are added up, and then multiplied by the city cost index and contractor’s percentages to determine the Total Task Order Price. These calculations are automated in RS Means “Facilities and Commercial Renovation Cost Data”.

3. The task order pricing shall be entered following the Master-Format 2018 Division breakdown as used in RS Means “Facilities and Commercial Renovation Cost Data”.

5. PRICE ADJUSTMENT MODIFIERS

The Unit Price Book presented under this contract contains unit pricing data to be used by the contractor in development of price proposals for each TO. The pricing data is presented as basic items and as price adjustment modifiers to the basic item. Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials and/or methods of installation. One or more modifiers can be utilized to adjust the basic item price as listed by the appropriate suffix number of basic lines.

6. ORDERING PROCEDURES

1. The Contracting Officer, or his/her authorized representative, will notify the contractor that a requirement exists for the ID/IQ contract. The notification will include a Statement of Work, which includes the scope of work; any applicable drawings and technical documents (specifications, manuals, or other documents); and a list of material submittals.

b. The Contractor shall coordinate a site visit with the Contracting Officer, or his/her authorized representative, by telephone within two (2) working days after receipt of the notification. The contractor, COR, and Contracting Officer or his/her duly authorized representative will participate in the site visit. The purpose of the site visit is to familiarize the Government and contractor with the condition of the site, and to identify any special conditions which may be present. During the site visit, the contractor shall confer with the COR, and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors; stairways and similar means of passage; and the location of partitions, eating spaces and restrooms for the contractor’s employees.

1. After the site visit has been conducted, the contractor shall submit his proposal to the Contracting Officer at the time mutually agreed upon by the contractor and the Contracting Officer.

1. The contractor’s proposal shall be submitted using the UPB, and shall be accompanied by necessary technical documentation to identify that adequate engineering and planning has been accomplished to meet the performance requirements. Examples of documentation that might reasonably be expected would include drawings or sketches, catalog cuts, calculations, specifications, and/or bills of materials. Any non-pre-priced work must be supported by verifiable documentation outline in paragraph 3.b of this section.

1. Upon receipt of the contractor’s proposal, the government will review the contractor’s proposal for completeness. If the contractor’s proposal is deemed complete, the Government will negotiate with the contractor on:

2. Items not priced in the UPB;

2. Inappropriate Line Item usage from the UPB;

2. Quantities; and

2. Performance times.

1. If there are quantity differences to be resolved, or if the Government or the contractor determines quantity verification is necessary, a second site visit may be made to measure and reach an agreement on quantities. The contractor, COR, and Contracting Officer of his/her duly authorized representative will participate in this site visit.

1. The contractor shall acknowledge that circumstances may prohibit the Government from issuing an individual TO even after the receipt and/or negotiation of the contractor’s task order proposal. The Government has the right to withdraw a proposed TO before and after the receipt of the contractor’s proposal.

7. GOVERNMENT FURNISHED PROPERTY

Government furnished property will be identified in the individual task order, if any is to be provided.

8. CONTRACTOR STAFF AND EMPLOYEES

0. Prior to the issuance of the first TO, the contractor shall provide the Contracting Officer with the telephone number at which the contractor or his representative may be contacted at any time during the regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention. The above-mentioned representative, if provided, must have full power and authority to act upon the behalf of the contractor.

0. Supervision. The Government will not exercise any supervision or control over the contractor’s employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the contractor, who, in turn, is responsible to the Government. At all times during the performance of each TO under this contract, and until the work under that TO is completed and accepted, the contractor shall directly oversee the work under each TO, or assign, and have on the work site, a competent representative who is satisfactory to the Contracting Officer and has authority to act for the contractor. This may include a working supervisor.

0. Contractor’s Employees: The contractor’s employees shall adhere to the rules and regulations of the Medical Center applicable to employees’ conduct/behavior. The Contracting Officer may require, in writing, the contractor to remove from the job site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. The contractor shall select personnel who are well qualified to perform the required work, for supervising techniques used in their work, and for keeping them informed of all improvements, changes, and methods of operation. In addition, the contractor shall take appropriate personnel action, as required, in the event employee(s) become involved with law enforcement authorities as a result of misconduct.

9. SUPERVISION

A superintendent must be present at work site at all times a Contractor has his/her forces or subcontractor forces working. A letter (an original and one copy) designating the superintendent shall be sent to the Contracting Officer prior to receipt of the Notice to Proceed for individual TOs. This letter shall provide the superintendent’s complete name, address, daytime and after hours phone numbers. The superintendent must have the authority to act on behalf of the contractor. A designation letter shall be submitted for each and every task order issued under this contract.

10. CONTRACTOR ACCESS

Most work will be in occupied areas. The area wherein work is to be performed under this contract may be occupied by Government services during the construction period. The contractor shall have access to that portion of the area within which work is to be performed. The movement of contractor personnel, his equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing operations in the work areas.

11. KEYS

All keys (mechanical or electronic) provided the Contractor for use during performance of individual task orders shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $50.00 for each key that is lost or not returned to the COR. Payment shall be made to the Agent Cashier at the VA Medical Center upon receipt of a Bill of Collection.

12. POST-AWARD CONFERENCE

Before the issuance of the first task order under the contract, a post-award conference shall be conducted by the Contracting Officer, with the COR in attendance, to acquaint the contractor with Government policies and procedures that shall be observed during the prosecution of the work, and to develop a mutual understanding relative to the administration of the contract. It is strongly suggested that the contractor's Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this conference.

Individual task order conference: At the discretion of the Contracting Officer and/or the COR, a pre-construction conference may be conducted prior to the commencement of work on individual task orders.

13. PROGRESS MEETINGS

A monthly meeting (or more frequent, if deemed necessary) shall be held between the contractor, Chief Engineer and Contracting Officer, or his/her authorized representative, if necessary, to discuss work progress, problems, and potential modification.

14. SCHEDULING OF WORK

1. Before commencement of work under an individual TO, the contractor shall confer with the Contracting Officer’s Representative (COR) and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communication; location of partitions, eating spaces, and restrooms for contractor employees; and the like.

1. Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

1. The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall be completed before work in other sections or divisions is begun. Most work will be performed in occupied areas.

1. The contractor shall take all precautions to ensure that no damage will result from his operations to private or public property. All damage shall be repaired or replaced by the contractor at no cost to the Government.

1. The contractor shall provide all dust barriers, access barriers, and other site protective barriers and site control devices. This includes, but is not limited to: protective fences; protective tapes; and protective signage.

1. At the beginning of each working day, the contractor shall notify the COR of the location(s) of work to be accomplished that day.

1. All temporary outages of any utility services required for the performance of work shall be scheduled with the COR not less than fourteen (14) working days in advance of such outages.

1. Work conditions shall not conflict with VA operations and shall be scheduled accordingly with the COR. The contractor is responsible for maintaining and providing a current project schedule (i.e. Gantt Chart or other approved method) for each awarded TO.

15. WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract

16. CONTRACTOR QUALITY CONTROL

a. The Contractor Quality Control (CQC) Plan, with which the contractor proposes to implement the requirements of FAR clause 52.246-12, entitled “Inspection of construction”, shall identify personnel, procedures, instructions, records, and form to be used. After contract award, and prior to commencement of work under individual task orders, the contractor’s Quality Control Plan shall be received, reviewed and formally accepted in writing by the Contracting Officer. Failure to execute the Quality Control Plan shall result in withholding of funds from progress payments in accordance with FAR Clause 52.232-5, entitled “Payment under Fixed-Price Construction Contracts”.

b. The Quality Control Plan shall include as a minimum, the following:

1. The qualifications, duties, responsibilities, and authorities of each person assigned to a quality control function.

2. Procedures for scheduling and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agent.

c. Notification of Changes: The contractor shall notify the Contracting Officer in writing of any proposed changes. Proposed changes are subject to acceptance by the Contracting Officer. The Government reserves the right to require the contractor to make changes in his CQC Plan and operations as necessary.

d. Control: Contractor quality control is the means by which the contractor assures himself that his construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and shall be keyed to the proposed construction sequence. Quality control includes, as a minimum, the following functions:

3. The supplies that are delivered are the same as the ones on the submittal.

4. The supplies are in the proper condition when delivered.

5. The supplies are stored properly.

6. The construction equipment is correct and meets contract requirements.

7. Testing provisions are reviewed and testing equipment and personnel are available and correct.

8. All tests are performed at the proper times and in the proper places.

9. All test reports meet contract requirements.

10. The workers are cognizant of the required level of workmanship.

11. Inspect each area of work to ensure the preparation for the work is correct.

12. Inspect each feature of the work to ascertain that no deficient work is covered up by succeeding work.

13. Inspections shall continue throughout the contract.

14. Document all inspections.

15. The documentation covers both conforming and defective work.

16. All deficiencies are corrected.

17. Develop procedures to ensure that deficiencies do not recur.

18. Develop a “punch list” for the completion inspection.

19. Government officials are notified at the proper times of inspections and/or tests that are required.

17. RELEASE OF QUALITY CONTROL PLAN

The Government reserves the right, upon award of this contract, to disseminate within the Government, for official use, without prior approval of the contractor, the Quality Control Plan and other plans and documents identified and submitted by the contractor for the intended use of inspection, surveillance, or any administrative or contractual function under this contract.

18. LIST OF SUBCONTRACTORS

a. The contractor shall submit a list of subcontractors for each task order.

b. The contractor shall update his list of subcontractors as frequent as subcontracting changes (increases/decreases) occur, and submit the updated list to the Contracting Officer within two (2) working days of each change/deviation.

19. SAFETY ASSURANCE

a. Preconstruction Safety Meetings: If a pre-construction conference is held, representatives of the contractor shall meet with the Contracting Officer and/or the COR prior to the start of repair, alteration, or construction activities for the purpose of reviewing the contractor's safety and health programs, and discussing implementation of all safety and health provisions pertinent to the work to be performed under the contract. The contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may be held in conjunction with the preconstruction conference, if so directed by the Contracting Officer or his/her designated representative. The conduct of this meeting is not contingent upon a general preconstruction meeting. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The contractor's principal representative(s), the general superintendent, and his/her safety representative(s) shall attend this meeting as determined by the Contracting Officer.

b. Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on his part or that of his employees or subcontractors, which results in illness, injury, or death. Contractors shall report, timely, any accidents or injuries to the Contracting Officer.

c. Inspection, Tests, and Reports: The required inspections, tests, and reports made by the contractor, subcontractors, specially trained technicians, equipment manufacturers, and others, as required by a task order, shall be furnished in accordance with the terms of the task order.

d. Materials and Equipment: Special facilities, devices, equipment, clothing, and similar items used by the contractor in the execution of work shall comply with the applicable regulations.

20. COMMENCEMENT OF WORK

The contractor shall commence any mobilization and phase-in activities prior to actual work on individual task orders as soon after contract award as practicable. However, within 30 calendar days after contract award, the contractor shall be operational and capable of immediately starting work on any required task orders.

21. NORMAL WORKING HOURS

a. Offerors shall perform any or all work during normal working hours in accordance with the scope of work in individual task orders against this contract for the unit price sum specified in the Unit Price Book. (See paragraph entitled “Work Hours”.)

b. Normal work hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday. Holidays falling on Saturday will be observed the preceding Friday, and holidays falling on Sunday will be observed the following Monday. The following federal holidays are observed:

22. OTHER THAN NORMAL WORKING HOURS

Offers shall perform any or all work other than normal working hours (acceleration, or work to be performed outside the normal working hours (8:00 a.m. to 4:30 p.m., Monday through Friday) in accordance with the scope of work in individual task orders against this contract for the unit price sum specified in the Unit Price Book, multiplied times the adjustment factor for shift work, Division 1 of Cost Works Online, Facilities and Commercial Renovation Cost Data, as appropriate. (See paragraph entitled “Work Hours”.)

23. WASTE AND EXCESS QUANTITIES INCLUDED IN THE COMPLETED-IN-PLACE CONSTRUCTION QUANTITIES

Waste or excess material quantities are incidental costs that are included within the contract unless explicitly stated otherwise. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate. Contractor shall verify and/or investigating all dimensions and quantities to be used. Unless specifically stated in statement of work, the VA will not be responsible for any incorrect quantities.

24. OPERATIONS AND MAINTENANCE

As applicable, prior to final acceptance and payment of respective task orders, the contractor shall submit one (1) complete equipment listing, to include all name-plate data, and three (3) copies of all operation and maintenance manuals to the Contracting Officer for HVAC systems, electrical controls, and other electrical or mechanical systems as noted in the specifications. The contractor shall conduct a training session of not less than two (2) hours per piece of equipment and /or system, to brief Government personnel on the operation and maintenance procedures of such systems.

25. OFFERS

The offer shall be percentages of additional mark-ups for General Conditions, Overhead & Profit, and Sub-Contract Mark-Up to the Overhead and Profit (O&P) column of the Unit Price Book. Percent factors shall not extend beyond two decimal places.

26. CONTRACT PERIOD OF PERFORMANCE

1. This is an indefinite quantity contract for the Non-recurring Maintenance Construction of real property. Task Orders may be issued under this contract for a period of twelve months from the date of award.

1. A specific period of performance shall be negotiated for each task order issued under this contract.

NOTE: Exercise of option will extend the dates specified herein by the length of the option period.

27. OPTION TO EXTEND SERVICES

1. The initial performance period of this contract shall be one year from date of award. The Government has the option to extend the services for four (4) additional twelve (12) month periods, which may be exercised by the Contracting Officer as follows under the FAR Clause 52.217-9, Option to Extend the Term of the Contract:

1. Preliminary notice of intent to exercise the option shall not commit the Government to renewal; however, the option must be exercised by the “Option Exercise Date” or a later date if mutually agreeable.

1. Exercise of this option will extend the dates for a period of one year.

1. During any extended period, prices in the schedule shall apply.

1. Exercise of option will be evidenced on Standard Form (SF) 30, Change Order, citing this section as the authority for modification. Option shall be considered to have been exercised at the time the Government deposits written notification to the contractor in the mail. Options may be exercised subject to funds becoming available prior to commencement of any performance.

All contractors will report to the Engineering office, Building 1, Ground floor, room AEG17 to sign in and receive a badge prior to working in the facility. The contractors will wear their identification badges at all times while on VA premises. The badge must be clearly visible, front facing, and above the waist.

Contractors will be escorted by VA employees in all areas where sensitive information is maintained.

Taking of photographs/videos/recording of any kind is PROHIBITED on VA premises unless pertaining to work assignment, instructed or authorized by the Contracting Officer’s Representative (COR).

TRAINING

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;

(3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

(4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The contractor will go to TMS website (www.tms.va.gov) to self -enroll for the following training.

(2) Successfully complete the Rules of Behavior Training and Privacy and HIPPA Training #10203.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action is a Lowest Price Technically Acceptable source selection process in accordance with FAR 15.101-2. Proposals will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. In order to be considered for award, an offeror must have an “acceptable” rating in every non-price factor/sub-factor under consideration.

The Government intends to award a single contract to a qualified Service Disabled Veteran Owned Small Business (SDVOSB) determined responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to all the requirements in this solicitation, and is further determined to meet or exceed the standards of acceptability at the lowest offered price. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from both a technical and cost standpoint.

The evaluation of offers submitted in response to this Request for Proposal (RFP) solicitation will be conducted utilizing the Lowest Price Technically Acceptable (LPTA) selection process. Utilization of this source selection process may result in not all offers being evaluated. The Contracting Officer upon receipt of offers, will determine eligibility and compliance to the solicitation requirements. The Vendor Information Pages (vetbiz registry) will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for an active registration in the System For Award Management (SAM). Thereafter, the Contracting Officer will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements have been satisfied, the Contracting Officer will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced coefficient offered for consideration of the proposed “seed project’-Renovate Women’s Dressing Room MR110. Initially, the TEB will not receive any pricing information, only the technical portion of the offeror’s proposal. The offeror’s proposal will be rated against each evaluation factor as set forth in solicitation #36C24918R0140.

If the selected offeror’s proposal is determined to be acceptable based on the standards of acceptability, and that offeror’s coefficient price is the lowest of all offers submitted, then no further evaluation of offers shall occur and the Contracting Officer will document these findings, and proceed with the responsibility determination of the offeror.