36C24818R0222-001.docx

X 05- -2018

3:00PM (AST)

X X X Project Title: Upgrade Air Emission Control System and Data Collection for Standby Power Generators Project Location: VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico.

Magnitude of this construction project is between $500,000 and $1,000,000

NAICS – 233220

Size Standard: $36.5M

Project Description: Design/Build requirement. Th e selected contractor shall provide all design, management, supervision, labor, materials, supplies, tools and equipment necessary to upgrade air emission control system and data collection for standby power generators.

This acquisition is set-aside 100% for Service Disabled Veteran Owned Small B usiness (SDVOSB) only. U nder the authority of 38 U.S.C. part 74.

Any person(s) or Business E ntity suspected of misrepresentation for the purpose of the securing a G overnment contract may be criminally investigated and pr osecuted for fraud against the United States G overnment. Offerors must be registered in SAM (www.sam.gov) and visible/certified in VETBIZ (www.vetbiz.gov) at the time of offer submission and prior to award in order to be considered an eligible SDVODB concern.

8. ADDRESS OFFER

VIAL EMAIL

ana.alvarado@va.gov including attachments X

VIA EMAIL

52.211-10

787-641-7582 X34964 Ana G. Alvarado

San Juan PR 00921-3201 #10 Calle Casia Suite #4M440 Administrative Building VA Caribbean Healthcare System Department of Veterans Affairs 00672 672-17-101 04- -2018 36C24818R0222 considered and will be rejected.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be d.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

c.

is not required.

is, An offer guarantee b.

envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by _____________ a.

NO

YES

negotiable. (See _____________________________).

mandatory notice to proceed. This performance period is award, calendar days after receiving

11. The Contractor shall begin performance within ____________ calendar days and complete it within

NEGOTIATED (RFP)

SEALED BID (IFB)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

CALL:

9. FOR INFORMATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

SOLICITATION

SOLICITATION

(Construction, Alteration, or Repair)

AND AWARD

SOLICITATION, OFFER,

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

STANDARD FORM 1442

STANDARD FORM 1442 (REV. 8/2014)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS (If "YES," indicate within how many calendar days after award in Item 12B.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

a. NAME

CODE

7. ISSUED BY

6. PROJECT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

4. CONTRACT NUMBER

PAGE OF PAGES

3. DATE ISSUED

2. TYPE OF SOLICITATION

1. SOLICITATION NUMBER

NCO815L3-0313

Ana G. Alvarado Austin TX 78714-9971 P.O. Box 149971 Financial Services Center Department of Veterans Affairs San Juan PR 00921-3201 #10 Calle Casia Suite #4M440 Administrative Building VA Caribbean Healthcare System Department of Veterans Affairs 00672

SEE PRICE SCHEDULE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(To be completed by Government) (Must be fully completed by offeror) (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.)

(Contractor is required to sign this (Type or print) (Type or print) (4 copies unless otherwise specified) (Type or print) (The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(Insert any number equal to or greater than (Include only if different than Item 14.)

(Include area code) (Include ZIP Code)

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD

OFFER

BY

31c. AWARD DATE 31b. UNITED STATES OF AMERICA 30c. DATE 30b. SIGNATURE

TO SIGN

31a. NAME OF CONTRACTING OFFICER 30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED by reference in or attached to this contract.

the clauses, representations, certifications, and specifications incorporated shall be governed by (a) this contract award, (b) the solicitation, and (c) ractual document is necessary.

this contract. The rights and obligations of the parties to this contract solicitation and your offer, and (b) this contract award. No further cont-on this form and any continuation sheets for the consideration stated in award consummates the contract, which consists of (a) the Government to furnish and deliver all items or perform all work requirements identified offer on this solicitation is hereby accepted as to the items listed. This Contractor agrees Your

29. AWARD

28. NEGOTIATED AGREEMENT

FAX:

PHONE:

27. PAYMENT WILL BE MADE BY

26. ADMINISTERED BY

41 U.S.C. 3304(a) ( 10 U.S.C. 2304(c)(

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

ITEM

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

23. ACCOUNTING AND APPROPRIATION DATA

22. AMOUNT

21. ITEMS ACCEPTED:

20c. OFFER DATE 20b. SIGNATURE 20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

DATE.

NUMBER

AMENDMENT

19. ACKNOWLEDGMENT OF AMENDMENTS

18. The offeror agrees to furnish any required performance and payment bonds.

AMOUNTS

accepted by the Government in writing within __________ calendar days after the date offers are due.

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is

FACILITY CODE

CODE

16. REMITTANCE ADDRESS

15. TELEPHONE NUMBER

14. NAME AND ADDRESS OF OFFEROR

TABLE OF CONTENTS

PRICE SCHEDULE

the Contractor shall provide all resources necessary to DEVELOP PROJECT DESIGN, documentation including drawings, specifications, design analysis, and any other action required for the completion of the construction documents, accomplish and furnish ALL labor, materials, equipment, transportation, and supervision FOR THE CONSTRUCTION TO UNGRADE AIR EMISSION CONTROL SYSTEM AND DATA COLLECTION FOR STANDBY POWER GENERATORS IN accordance with construction documents/drawings, applicable codes and VA policies/standards. Work includes DESIGN, general construction, and all addendum items. All work shall in compliance with Federal, State, Local and VA requirements.

PRICE OFFER (LUMP SUM):

Offerors shall submit their price offer for all CLIN items to be considered for award. Pricing breakdown shall be submitted as described in Solicitation, Price Proposal.

TOTAL CONTRACT AMOUNT FOR CLIN 0001

PRICE OFFER SIGNATURE BLOCK:

Offeror Signature:

Print Name of Individual Authorized to Bind Offeror:

Date:

STATEMENT OF WORK

PART I – General

A. Project Description

1. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described herein and other specific tasks as further defined by this solicitation package.

2. This document contains information and minimal submission specified for each submission in the production of Construction Documents (CDs) for this project. It will give Department of Veterans Affairs (VA) reviewers and the Design Build A/E (DB A/E) a clear understanding of what is required at each stage of design.

3. The goal of this statement of work (SOW) is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design, and does not limit the project DB responsibilities to develop a complete and accurate project design build that best meets the users' needs and applicable code requirements.

4. This document does not relieve the DB A/E firm of their professional responsibility to produce a correct, complete, and fully coordinated set of Construction Document.

5. VA design standard, VA master specifications, design manuals, and/or other publications should be obtained by the DB A/E at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp http://www.cfm.va.gov/til/dGuide.asp http://www.cfm.va.gov/TIL/sDetail.asp http://www.cfm.va.gov/TIL/spec.asp

6. This project will provide a data collection system compatible with existing equipment in order to meet local Environmental Quality Board (EQB) and federal Environmental Protection Agency (EPA) requirements. The system shall be capable to monitor, document all Dioxide Nitrogen (NOx) emissions rate, and to be able to perform testing and certification in compliance with environmental requirements.

7. The air emission control system shall be considered in the design to have a reduction from the presumed baseline of 50% NOx levels, gas flow and temperatures. Therefore, the following tasks will be required to complete the Scope of Work of the project:

0. A set of supply and return flow meters is required on each of the existing TRIM-NOX Injection Control Systems in order to measure and transmit the amount of urea going to the injectors as well as the amount of urea returning from the injectors. By measuring both supply flow and return flow, and transmitting that information to the control panels, the TRIM-NOX system will have the ability to monitor and record the urea flow rates. The flow meters add the capability of knowing exactly how much urea is being injected into the exhaust stream. This information can then be used to calculate the pounds of NOx being reduced for each system. The flow meters also allow the control system to trim the injection rates to match the desired quantity of injection at any given engine load.

0. The monitoring of flow rates also assists in the diagnostics of the system; Flow meters can assist a technician in finding failures such as leaks, plugged filters, failed pumps or failed injectors. During installation of the flow meters, the control logic will be updated to allow the controllers to function with the flow meters.

0. The Design-Build Contractor shall provide project management including the completion and delivery of all pertinent permits and applications.

0. The design-build contractor shall provide Electrical and Civil design in accordance with applicable VA codes, standards and specifications.

0. Performance testing for eight (8) engines is required in order to verify the parameters readings. The injection rates and injection permissive will be set to points to most efficiently reduce NOx emissions with the optimal amount of urea usage. This is done by injecting at rates resulting in the greatest NOx reduction with minimal ammonia slip.

0. The design-build contractor is required to perform a Third Party Certification for Performance Testing through a qualified technician and authorized dealer/manufacturer representative.

0. The design-build contractor shall provide start-up, commissioning, and pre-energization testing.

0. Provide 4.16 KV/2500 KVA Load Bank Rental (Reactive & Inductive), Installation and Testing Services in order to perform the certification test and assure compliance with local and federal reporting requirements at 25%, 50%, 75% and 100% of each engine load.

0. Copies of the Selective Catalytic Reduction (SCR) Operating and maintenance manual.

0. One common double walled 2050 gallons urea storage tank.

0. The design-build shall coordinate with COR and determine if the Programable Logic Controller (PLC), pump, filter and urea pressure sensor should be factory wired and plumbed on the skid.

0. Evaluate and modify, if necessary, the existing conditions of the equipment in order to be able to support the Selective Catalytic Reduction (SCRs), bulk tank, insulation and enclosure.

0. Certification testing and reporting must be done by a third party (SCR Manufacturer) supplied by the Prime contractor and approved by the COR.

0. One 2000 gallons load of urea solution shall be included in the installation.

0. Electric Module Control Panel (EMCP) retrofit/replacement for Generator #6. Batteries and Battery Charger shall be replaced.

0. Install new feeder from Generator #6 circuit panel to Generator paralleling switchgear system.

0. Provide connection to existing diesel supply lines for Generator #6.

0. Preventive maintenance for existing cartridges, filters and reactors if needed.

8. The project includes the furnishing of all professional architectural & engineering (A/E) design and construction work.

9. The design services include: associated environmental documentation and permits, pre-design services such as facility assessments, development of design programs, schematic designs, required technical studies, construction documents, standards, and specifications.

10. The design services also includes cost estimates and/or reports; review and analysis of design for compliance with national codes, scope of work, good design practices, adequacy and appropriateness of functional layout, system selection, technical solutions, sustainability, value engineering and life cycle operation considerations, suggested design solutions or modifications; detail demolition drawings and detail as-built drawings, as well as necessary architectural, civil, electrical, plumbing, mechanical design work and submittal evaluation; construction drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure, and utilities location so that the contractor be thoroughly familiar with the VACHS water and fire protection system function and operation; construction and post construction services such as post occupancy evaluations, technical studies and/or reports.

11. Environmental documentation services include: the research of Federal, State, and municipal laws, regulations and permits concerning design and construction controls for environmental protection; the preparation of any required written assessment and reports, forms, and graphics; permit submission to regulatory agencies on behalf of the government; and ensuring that the drawings and specifications include necessary information to mitigate any adverse environmental impacts.

12. The design-build contractor shall perform all necessary calculations on existing electrical utilities, and mechanical systems to ensure that all new equipment and/or systems to be installed with this construction project comply with current Codes and Standards.

13. The design-build contractor is required to perform all necessary inspection, survey and evaluation of the existing project site and related electrical/mechanical utilities systems, communication systems and structural to verify as-built conditions and produce a correct, complete and fully coordinated set of Construction Documents, Drawings and Technical Specifications.

14. Plumbing, electrical and mechanical “tie-in” points shall be clearly identified. All tie-in points shall be numbered. All necessary flow and control diagrams shall be provided. Diagrams shall be completed with legends and detail description of operations.

15. Work also includes the specialized construction labor and supervision work; materials and equipment's provision; and related architectural, mechanical, structural, electrical, and demolition work as required by the contract documents, specifications and/or conceptual lay-out drawings.

16. In addition, these services include associated environmental documentation and permits, construction period services such as construction, inspections, technical studies, cost estimates and/or reports; and post construction services such as post occupancy evaluations, technical studies and/or reports.

17. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VACHS. Conduct any incidental asphalt bituminous pavement, sidewalk and associated project infrastructure repairs as required during construction.

18. The DB Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

19. The DB Contractor shall keep the Contracting Officer Representative and the Contracting Officer informed at all times of the status and progress of the design project.

20. The D/B Contractor shall develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with COR.

B. General Design Build Contract Requirements

0. The Design Build Contractor shall coordinate all activities with the COR; hold informal meetings at the VACHS to discuss the design build and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design build approach to be followed.

0. Final approved Schematic documents shall be the basis for the development of the Construction Document phase. The COR must approve any changes from each set of documents before the Design Build Contractor proceeds to the next phase.

0. The COR along with the support of other technical staff (i.e. engineer, architect, safety officer) will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the design build development phase.

0. Provide a design build narrative/analysis for each technical discipline (e.g. architectural, mechanical, etc.), which describes the intent of each discipline with schematic and/or design-build development submission.

0. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

0. Provide individually packaged drawings and positive front reading bond copy for each submission to each unit specified in the “Distribution of DESIGN BUILD materials” section.

0. At each review stage the Design Build Contractor will perform a value engineering review.

0. Submit final drawings in AutoCAD version 2016 and PDF format (CD media) to the VACHS. Provide 2 hard copies full size and 2 hard copies of half size sets.

0. The final approved construction document submission shall bear the seal of the Registered Architect and Professional Engineer responsible for the final design build.

Also provide in each drawing word “100% Design Drawings for Construction”.

0. Electrical tie-ins shall be clearly shown on the construction documents. The Design Build Contractor shall perform careful mechanical, electrical, structural, environmental, etc. analysis to avoid any possible change order during construction.

0. Design Build Contractor shall consider the presence of asbestos, lead and prepare, as necessary, specifications and description of all work related to this issue.

0. Design Build Contractor shall provide all necessary flow and control diagrams. Diagrams shall be completed with legends and detail description of operations. Design build drawings shall comply with the latest Seismic regulations.

0. Design Build Contractor shall develop the Critical Path Method (CPM) for the subject construction documents.

C. Selected Design Build Requirements

0. Design Build Contractor shall have a comprehensive knowledge, experience, facilities, instruments, expertise, equipment and personnel to develop all required documents for this project.

0. Site survey work shall consist of existing drawing verification, comprehensive research, investigation, evaluation and study of the existing systems, equipment, structure and utilities.

0. Contract documents shall meet or exceed the requirements of this document.

0. The Design Build Contractor is responsible for producing a complete set of drawings, design build narrative analysis, calculations, sample boards, and specifications in accordance with professional industry standard practices and VA criteria. Each design build discipline shall receive a copy of their respective VA design build manuals, standard details, and construction standards.

0. All calculations, criteria, design build references, assumptions, and design build values should be presented. All key design build decisions shall be discussed with COR. The design build analysis should be complete and well organized so that non-technical personnel not familiar with the project can still follows the design build’s thought process on a step-by-step basis.

0. Drawings shall be detailed and dimensioned. Work associated with all disciplines shall be fully coordinated.

0. Design Build Contractor shall conduct coordination meetings between Design Build Contractor technical disciplines before submitting material for each VA review and provide minutes of the meetings to COR and CO.

0. Design Build Contractor shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

0. The Design Build Contractor shall be for fully developed design build including the survey, necessary as-built for the area to be remodeled, schematic, design build development, construction documents and construction period services.

0. VA will provide an architectural in DWG or PDF format as per Design Build Contractor request, but does not warrant the 100% accuracy of the same. The VA will provide any other drawings from their files required by the Design Build Contractor but do not warrant the accuracy of the same. Design build contractor is responsible to develop the correct As-built drawings for construction.

0. The Design Build Contractor will certify compliance with all national codes used by the VA, and Federal Requirements and Regulations. VA design build standard, VA master specifications, design build manuals, and/or other publications should be obtained by the Design Build Contractor at the following Internet addresses:

http://www.vaww.va.gov/facmgt/ae/ http://www.vaww.va.gov/facmgt/standard/

0. Design Build Contractor design build work shall be in accordance with the following:

11. Requirements summarized in this scope of work.

11. Latest VA Standards, OSHA, EQB, NFPA, NEC, ASME, Federal and Industrial Requirements and Regulation.

0. The Design Build Contractor shall prepare written minutes of each meeting with the Government concerning contractual and design build matters. Copies of the minutes shall be furnished to the Contracting Officer within two calendar days of meeting. The Design Build Contractor shall prepare written records of phone conversations addressing mayor design build issues, and furnish a copy to the Contracting Officer within five calendar days of meeting.

0. Detailed specifications and /or notes, regarding the removal or removal or relocation of existing equipment and/or system shall be provided on drawings. Related equipment and or units to remain shall be evaluated by the Design Build Contractor, such equipment schedules shall be provided on drawings. Also Design Build Contractor shall note any existing items to re-used, cut, patched or adapted. Demolition drawings and details shall be clearly shown.

0. Where Asbestos Abatement is required, show the location of the asbestos material on the architectural drawings. Asbestos specifications and asbestos removal drawings are to be prepared by the Design Build Contractor, as part of this contract. D Design Build Contractor shall clearly advise the presence of asbestos material within the areas of his proposed renovations; and also provide special notes and/or instructions (on the drawings) for the proper completion of the asbestos abatement work required. Refer to: http://vaww.va.gov/facmgt/standard/asbestos.asp. This also includes lead abatement requirements.

0. Necessary environmental documents and related EQB Approved permits for construction, including Preliminary Environmental Assessment, shall be completed and ready on or before the construction.

0. Energy Star/Energy Efficient Products EPA Act of 2005, Section 104 and FAR 23.203 require federal agencies to purchase Energy Star® qualified or Department of Energy’s (DOE’s) Federal Energy Management Program (FEMP)-designated products when procuring energy-consuming products. The technical requirements that each product must meet to become Energy Star® qualified are available at ENERGY STAR Qualified Products: ENERGY STAR. Information on FEMP-designated products can be found at http://www.eere.energy.gov/. Information on low standby power products can be found on FEMP’s web site at:

http://www.eere.energy.gov.

D. Submission Policy

0. There is a Schematic design build (SD) submission, a Construction Document (CD), indicated in this document.

0. At each submission, all drawings and specifications shall be dated and properly labeled: "Design Build Submission 25%", “Design Build Submission 75%”, “Construction Document Submission 100%”, in large block letters above or beside the VA standard drawing title block. Design Build Contractor shall incorporate the corrections, adjustments, and changes made by VA at previous reviews.

0. The Design Build Contractor shall provide a verbal presentation of his work to the VA Staff during the review process of each submission.

E. Submittal

0. “Design Build Schematic” - First Submission (25%)

0. Schematic design build for this construction project is a means of identifying alternative approaches to correcting physical and functional deficiencies on the conceptual plan.

0. The development of this Schematic design build is an interactive process between VA staff and the Design Build Contractor in order to produce a narrative and graphical description of possible alternatives.

0. In this submittal the design shall provide a well-organized narrative and alternative approaches with respect of functional operation, demolition, maintenance and construction cost.

0. The Design Build Contractor shall submit (2) full copies and 2 half copies as well as electronic format (DWG and PDF) of the Schematic design build submissions for review and approval. The Design Build Contractor shall submit a copy to the Life Safety/Fire Prevention Third Party Evaluator for their evaluation. The Design Build Contractor shall provide a verbal presentation of his work to the VA Staff during the review process.

0. The Schematic Design build shall contain, but not limited to, Plot Plans showing:

4. Location of the existing and the alternative locations of the new facility and related equipment. Architectural and structural design-build approach.

4. Coordination drawings showing all units and systems to be upgraded replaced and/or added. Electrical design-build approach in a narrative form.

4. Storm/ Sewer design-build approach in a narrative form.

4. SCADA schematic design-build approach in a narrative form.

0. "Design Build Development" - Second Submission (75%)

1. Submit Design build Development plans in accordance with the applicable requirements of the design build development submission of Handbook H-08-15, Vol. C and the review comments of the approved Schematic Design build submission.

1. VA Master Specifications Sections may not cover some of the project elements. It is the responsibility of the Design Build Contractor to develop the final specific requirements for each unit of work introduced into the project. New technical specifications developed by the Design Build Contractor shall be in the same format as that used in VA Master Specifications.

1. Submit a Cost Estimate in accordance with Handbook H-08015 Vol. a. 2 copies.

1. The Design Build Contractor shall submits 2 full copies and 2 Half copies of the completed Design build Development (DD) submissions for review and approval and provide the necessary verbal presentations.

0. "Construction Documents" - Third Submission (100%)

2. Submit the 100% design build documents in accordance with the applicable requirements of construction documents submission of Handbook H-08-15 Vol. C and the REVIEW comments of the approved DD submission.

2. Plans, specifications, cost estimates, construction phasing and all related construction documents shall be completed, coordinated and ready for the FINAL REVIEW and approval.

2. The Design Build Contractor shall submit the 100% design build documents in accordance with this contract (i.e. drawings, catalog cuts, equipment description, schedule of work, etc.).

2. The Design Build Contractor shall submits 2 full copies and 2 half copies of this design build package for review and approval and provide the necessary verbal presentations.

2. The Design Build Contractor shall submit a copy to the Life Safety/Fire Prevention Third Party Evaluator for their evaluation.

2. The Design Build Contractor shall prepare the construction's submittal list. It is Design Build Contractor responsibility to provide a quality set of documents. The Design Build Contractor shall perform a Quality Assurance of the complete set of documents.

2. The Design Build Contractor shall incorporate the corrections, adjustment, and change made by VA and third party evaluators during the final review and submits two (2) full and two (2) half copies of the final approved 100 percent design build submission. The Design Build Contractor shall also submit a copy to the Life Safety/Fire Prevention Third Party Evaluator.

2. The Design Build Contractor shall submit full copies and two (2) half copies of the completed and corrected final set of construction documents for construction.

2. Prior to reproduction for issue of construction documents the Design Build Contractor shall make any changes to the documents identified as necessary during the review conference with VA; and deliver the revised drawings to COR and Center Director for signature.

PART III – POST AWARD REQUIREMENTS

1. Construction Document Preparation

0. Design Review Submissions:

0. The Design-Build A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing standards and codes.

0. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, architectural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

0. All submission packages will be reviewed at (25%), (75%) and (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (75%) review. The final review submission packages will incorporate the final review comments from the (100%) review. If any package is not complete for the required stage a post review may be required the cost of which will be borne by the DB Team.

0. Each review submission package shall include 2 hard copy sets and 1 set on CD-ROM of the design drawings, specifications and design narrative. Coordinate electronic software version requirements with COR. The package shall include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The DB Contractor will distribute the packages to the COR and Contracting Officer, and others as determined to be appropriate.

0. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

1. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

1. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

2. The VA’s receipt of the design review submission package.

2. The review meeting.

2. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

1. Coordination of the review meeting schedules will be the responsibility of the COR for the VA and the DB Team Project Manager for the DB Team. See section 9. Quality Assurance/Quality Control.

1. The DB team shall prepare written minutes of each meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer within two calendar days of meeting. The DB Team shall prepare written records of phone conversations addressing mayor design issues, and furnish a copy to the Contracting Officer within five calendar days of contract.

0. Electronic Media:

2. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2016. Also, provide drawings in PDF format.

2. The drawings included in PDF format in the solicitation will be available to the DB team in electronic format in AutoCAD version 2016 upon DB team request. Since data stored on electronic media can deteriorate undetected or be modified, the CADD drawing files are provided without warranty or obligation on the part of the Government as to accuracy or information contained in the files.

2. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Government harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.

2. Design review submission specifications and other 8½” by 11” formatted material and final Construction Document submission specifications and other 8½” by 11” formatted materials will be executed in electronic format Microsoft Office 2016, Word.

2. The specifications included in the solicitation shall be available to the DB team in electronic format in Microsoft Office 2016, Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Government’s knowledge, the AutoCAD version 2016 drawing files are provided without warranty or obligation on the part of the Government as to accuracy or information contained in the files.

2. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files. The construction record drawings shall be completed in AutoCAD version 2016.

2. Construction shop drawings are required to be completed in AutoCAD version 2016 and .PDF format.

0. Professional Licensing:

3. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in Puerto Rico.

3. The professional seal indicating such license by the Commonwealth of Puerto Rico shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the solicitation and all applicable codes.

0. Approved Construction Documents:

4. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team. The VA will have 14 days to take approval action.

4. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

4. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 75% and 100% submission package reviews and will comply with the solicitation.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

4. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

4. Refer to Part III, Section B, Construction Period Submittals, listed below for approved Construction Document distribution.

0. Construction Drawing Preparation: Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The drawing shall be coordinated using the VHA Program Guide PG-18-3, Topic 2, titled Drawings; a copy of this document is provided along with this solicitation. The construction drawings shall include a coordinated set of the following:

5. Civil engineering drawings including demolition plans, utility plans, schedules calculations and details.

5. Architectural drawings including floor plans, elevations, wall sections, reflected ceiling plans, and paint schedule.

5. Structural drawings including foundation details, slab details, beams and columns details, general notes, and all related calculations.

5. Electrical engineering, one line diagrams, schedules, etc.

0. Construction Specifications: Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the solicitation. The specification submitted for review shall include:

6. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

6. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

6. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the solicitation requirements.

0. Design Requirements: Compliance with codes and standards.

7. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

7. See Section 5. Approved Construction Documents, above, for required inclusion of design review comments.

7. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

7. The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

0. Quality Assurance/Quality Control:

8. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

8. Within two (2) weeks of receipt of Notice to Proceed, the DB Team shall submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

8. Upon its completion, each task shall be initialed and dated by the responsible DB Team member.

8. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

1. Construction Period Submittals

1. The DB contractor shall distribute a total of 2 sets (1 hard-copy and 1 electronic PDF) of the approved construction documents prepared by the DB Team to the VA, as directed by the COR.

1. Other submittals: The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the solicitation specifications, to the COR.

1. Project record drawings: The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times.

1. Shop drawings and submittals:

3. The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents.

3. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the COR. The COR will have final approval authority.

3. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system.

3. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

1. Project Close-Out

2. The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

1. Site Visits and Inspections

3. During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR, within three work days following the site visit date.

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GENERAL PROPOSAL REQUIREMENTS AND INFORMATION

0. REQUEST FOR PROPOSALS: This is a solicitation using negotiated procedures. Solicitation, attachments, and any issued amendments will be posted at www.fbo.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

0. SELECTION PROCEDURES: The Federal Acquisition Regulation (FAR) Subpart 36.3 Two-Phase Design-Build Selection Procedures will be used in combination with FAR Subpart 15.101-1 Tradeoff process.

1. This solicitation covers both phases for this design-build project. Proposals will be evaluated in Phase One to determine which offerors will submit proposals for Phase Two. One contract will be awarded using competitive negotiation.

1. For Phase One, only Technical Proposals are required. Offerors shall not submit Phase Two proposals unless requested by the Contracting Officer (CO). For Phase Two, Technical and Price Proposal are required from offerors who have been asked through a written notice by the Contracting Officer to submit Phase Two proposals.

0. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a, refers to Phase One proposals.

0. PRE-PROPOSAL CONFERENCE/SITE VISIT:…