36C24818R0140-00001000.docx

Design Build De-Aerating Tank and Auxiliary Controls Solicitation # 36C24818R140 Responses to Phase I Requests for Information (RFI’s)

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 03-02-2018 548-18-110 36C248 Department of Veterans Affairs Network Contracting Office 8 7305 North Military Trail Woodbine, Suite 4 Palm Beach Gardens

FL

33410-6400 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) West Palm Beach VA Medical Center 7305 North Military Trail Palm Beach Gardens

FL

33410-6400 To all Offerors/Bidders

36C24818R0140 02-08-2018

X X X X The purpose of this amendment is to extend the due date for Phase I proposals from March 8, 2018 to 4:00 P.M. March 15, 2018 to allow sufficient time to incorporate the attached responses to Phase I RFI's.

All other terms and conditions of the solicitation remain unchanged to either party.

Deborah L. Murphy

Design Build De-Aerating Tank and Auxiliary Controls Solicitation # 36C24818R140 Responses to Phase I Requests for Information (RFI’s)

1) Can the VA provide full system P&ID’s and mechanical, electrical, architectural, etc. drawings that relate to this project?

VA will provide available drawings. VA is not responsible for their accuracy or completeness. Determining the accuracy and completeness is the responsibility of the DB Team.

2) Will there be another RFI period after the site visit?

As indicated in the solicitation, a site visit will be conducted for those offerors selected to participate in Phase II of this solicitation. There will be an RFI period for those contractors after the site visit.

3) Does the DA tank need to be built to HEI standards?

Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

4) Is a 50# ASME stamped tank an acceptable pressure rating?

Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

5) Does the DA tank need to be hydroed once its onsite, or will the VA accept the manufacturers U-1 certificate as acceptable proof its bene hydro tested to the stamped rating?

Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

6) Will the DA require an AI inspection once onsite and prior to commissioning? The VA master spec calls for this, but it’s not customary outside of the VA system and adds no value to the project yet costs several thousand dollars.

Yes, per specifications

7) Does the condensate tank get replaced?

No

8) Do the boiler feed pumps get replaced? Starters/VFD’s too?

No

9) Do the Condensate Pumps get replaced? Starters/VFD’s too?

No

10) Will the VA consider Substantially Complete projects that are similar in scope and size for references?

As indicated in the solicitation, the VA has requested completed projects that are similar in scope and size for references.

11) What is the capacity of the existing DA?

40,000 lbs./h. Storage capacity 222 cu. ft., 16’-0” overall length, 72” diameter

12) Is the PRV station to be replaced? DA manufacturers usually want to supply the Pressure Reducing Valves to ensure they are sized around the DA design flow to prevent operational issues.

PRV to be replaced due to tank size being modified.

13) Are we to reuse the existing Make Up Valve stations?

See Solicitation

14) Are we to reuse most of the existing condensate and steam piping? Often the piping is found to be in poor condition, especially the Condensate Piping and even more so if the Boiler Plant water quality has been neglected over the years. High Ph levels are corrosive on piping and pumps and lead to scaling issues that end up clogging strainers and create numerous other issues.

Yes. The VA does not anticipate replacing the piping. If during demolition, there are unforeseen site conditions, they will be addressed at that time.

15) The Scope of Work states to replace Relief Valves. Is it acceptable to leave the vent line that penetrates the roof in place and only replace the relief valve itself? This is preferred to avoid roofing work.

If vent line size is acceptable to new relief valve, you may re-use to avoid roof penetration.

16) Is it expected that a boiler outage will be needed to install instrumentation, wells in headers, etc. for any new instrumentation?

There should not be any boiler shutdowns.

17) Is the intent to install a DA made by a specific manufacturer or does the VA expect the bidding opportunity is open to any DA manufacturer that meets the spec?

Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

18) Will the VA determine a battery limit on this project, so the Scope of Work is known, and the proposals are an apples to apples comparison between contractors?

This question is not clear. Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

19) What type of tank level controls are allowed at the VA?

Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

20) Will the new tanks require level switches at critical level measurements or can level control via dP transmitter, radar, etc. be used for level control throughout the full range?

Work needs to be designed and performed per VA specifications 235011 BOILER PLANT MECHANICAL EQUIPMENT

21) Is high performance fiberglass insulation acceptable on the condensate and LPS steam piping and tanks?

Insulation needs to be per VA specification 230711 HVAC and BOILER PLANT INSULATION

22) Can the VA confirm a temp DA is not required during change out?

Temporary DA tank is not required.

23) The POP of 240 days after NTP seems reasonable, but given the approval drawing process and the DA lead time, plus installation, mechanical insulation, controls integration, loop tuning, commissioning and hand over, it could end up taking longer than 240 days. Is this a hard and fast POP for the VA where going beyond will present issues for all parties?

240 days is the required period of performance.

24) Would this project fall under a 238220 NAICS code (Plumbing, Heating, and Air-Conditioning Contractors)?

Due to the requirements for plumbing, electrical, building automation compatibility, structural steel framing, and inclusion of supply, return and exhaust systems, it has been determined that NAICS Code 236220 Commercial and Institutional Building Construction is appropriate for this solicitation.

25) Does the VA define the number of onsite meeting for the AE or is that left up to the Design-Build team?

AE will need to be on site the amount necessary to provide an accurate quality design. Design review meeting can take place via conference call. If conference call results are not satisfactory on-site meeting will be required. The actual number of onsite meetings required to accomplish the goals of this project, however, are to be determined by the prime contractor.

26) In order to reduce cost to the VA, are teleconference or web conferences acceptable means of handling meetings or should all meetings be onsite at the VA? The AE will have multiple trips scheduled, to include: preliminary site visit, construction kick off, mid-way through construction and final close out.

Review meetings 50%, 95%, and Final Document review can be via conference call.

27) Is the 20-page limitation for both Phase I and Phase II?

There will be no page limitation for either Phase of the solicitation.