36C24818R0107-001.docx

36C24818R0107

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT

NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C24818R0107 X 03-12-2018 675-18-1-6542-0003 675-18-804 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) For Orlando VA Medical Center 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 Joyce Powers 813-972-2000 x2434 Project Title: Design Build, Pharmacy Compliance 797/800

Project No: 675-18-804

Project Location: Orlando VA Medical Center, Lake Nona Campus, Orlando, FL

Contracting Officer (CO): Joyce Powers; email -joyce.powers1@va.gov

Contracting Officer Representative (COR): Kevin Glover; email - kevin.glover@va.gov

Magnitude of this project is between $500,000.00 and $1,000,000.00

NAICS 236220 – Commercial and Industrial Building Construction Contractors. Size Standard is $36 Million

Description: This is a 2 Phase Desig n/Build (DB) project which shall design and renovate pharmacy spaces to be in compliance with Chapter 797 Pharmaceutical Compounding Sterile preparations and Section 800 Hazardous Drugs handling in healthcare setting. This also includes Satellite Ph armacy space renovation.

Service Disabled Veteran Owned Small Business Program:

The acquisition is Set-Aside under the SDVOSB program. The prospective contractor is cautioned that any proposal submitted to this solicitation must meet the criteria identified by 38 CFR Part 74. Any person, persons or business entity suspected of misrepresenting itself for thepurpose of securing a government contract may be criminally investigated and prosecuted for frau d against the United States of America. Parties found misrepresenting their status also risk debarment from government procurements.

Please reference the attached documents for further proposal submission information.

X X 52.211-10 X email 1 copy

1:00 PM

04-12-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16.

REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON

AUTHORIZED TO SIGN OFFER

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this documen t.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Phase 1 - Technical Only - No Pricing Submitted Phase II - Technical and Pricing - $ 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa FL 33637 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

Table of Contents

A.1 GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION – DESIGN BUILD

1. Service Disabled Veteran-owned Small Business Verification: This requirement is 100% set aside for verified Service Disabled Veteran Owned Small Business (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB’s will be excluded from evaluation and award consideration.

2. Work Effort: This project is a Design Build Effort: The contractor shall develop project design documentation including drawings, specifications, design analysis, etc. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

3. RFP Issue Date: 12 Mar 2018

NOTE: Contractors shall not submit Phase II proposals until directed to do so by the Contracting Officer

4. Site Visit: An organized site visit is scheduled for Phase I. The Phase II site visit to be determined (TBD) later in Phase II.

a. Phase I Site Visit: 20 Mar 2018, 1:00 PM EST. Location: Lake Nona, Orlando VA Medical Center, Bldg 5, 2nd floor Engineering Conference Room #2B502

b. Phase II Site Visit: TBD at a later date and will be announced to those contractors invited to participate in Phase II.

c. Contact Kevin Glover and Joyce Powers by email: kevin.glover@va.gov and joyce.powers1@va.gov to confirm your attendance.

5. Requests for Information (RFIs): Due Date: NLT 23 Mar 2018, 2:00 PM EST.

a. RFI’s should be submitted to the contracting officer’s e-mail address as follows: joyce.powers1@va.gov. Responses will be provided in a question and answer format in coordination with the COR. Subject Line of the RFI e-mail should include “RFI #1, 36C24818R0107 and Company Name”.

Note: RFI’s submitted after the due date will be evaluated by the Government and addressed only if the Government finds that it may have substantial impact on the solicitation.

6. Design Build (DB) Proposal Due Date: Proposals are due as follows:

a. DB PHASE I Proposal: Due Date: 12 Apr 2018, 1 PM EST by email to joyce.powers1@va.gov.

(1) The VA has a limit on what the Meg size. The size of your file shall not exceed 5 Meg. If you have multiple documents, please submit as separate emails. Proposals received after that time will not be considered.

b. DB PHASE II Proposal: Due date will be announced by email to those Offerors invited to participate.

7. Proposal Requirements: For Phase 1, only Technical Proposals are required. Offerors shall not submit Phase II proposals unless requested by the Contracting Officer. For Phase II, Technical and Price Proposal are required from offerors who have been asked to submit Phase II proposal.

8. Offer Guarantee (Bid Bond): (An offer guarantee is required for offers requested to participate in Phase II only). Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by mail.

9. North American Industry Classification (NAICS) Code: The applicable NAICS code for this procurement is 236220 (Commercial and Institutional Building Construction). The Small Business size standard is $36.5 Million.

10. Wage Determination (WD): For use during Phase II only.

A.2 PROPOSAL PREPARTATION AND EVALUATION

PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. Two-Phase Design-Build Selection and Evaluation Procedures

A. This part describes the mechanism for evaluating and selecting offers for this two-phase design-build procurement for Project No. 675-18-804, Pharmacy Compliance 797/800, Lake Nona VA Medical Center, Orlando, FL.

B. General Procedures

1. This solicitation addresses both the Phase 1 and Phase 2 proposal requirements.

2. The Phase 1 proposals will be evaluated to determine which offerors will be invited to submit Phase 2 technical and cost proposals.

3. A maximum of five (5) most highly rated Phase I proposals will be invited to submit a Phase II proposal.

4. Do not submit pricing with the Phase 1 proposal.

C. PHASE 1- Proposal Preparation Instructions:

3. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

(a) TAB A. General Information

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current vetBiz.gov SDVOSB certification

(5) DUNS Number

(6) Cage Code

(7) Tax ID number

(8) Principle points of contact, address, phone numbers, etc.

(b) TAB B: Technical Approach

(c) TAB C: Technical Qualifications

(d) TAB D: Relevant and Recent Past Performance Experience

(e) TAB E: Project Planning/Safety

3. Phase 1 Evaluation Factors and Proposal Requirements :

(a) Phase 1 - Factor 1: TECHNICAL APPROACH (Tab B) – (Narrative 10 pages max)

(1) Describe your overall strategy for successfully completing this project to include disruption mitigation.

(2) Design concepts - In a narrative format describe the steps the prime contractor will take to successfully complete design/build services for this project in accordance with the Design-Build Scope of Work.

(b) Phase 1 - Factor 2: TECHNICAL QUALIFICATIONS (Tab C) – (Narrative 10 pages max)

(1) Briefly describe the Design Build Teams specialized experience, technical competence, and design expertise working in healthcare environments, pharmacy spaces, and constructing rooms in compliance with USP 797 and USP 800.

(2) Briefly describe ability to obtain the necessary resources to perform this project

(3) If there is a Teaming Arrangement, identify the individual firms experience, describe the nature of the association, and clearly identify contractual responsibilities of each firm.

(4) Provide CETA/RCCP-SCF certification(s) to ensure compliance of USP 797 and USP 800.

(c) Phase 1 - Factor 3: RELEVANT AND RECENT PAST PERFORMANCE EXPERIENCE (Tab D) (Narrative 10 pages max)

(2) Note: The evaluation team may also use information obtained from Past Performance Information Retrieval System (PPIRS) or Contractor Performance Assessment Reporting System (CPARS) as a basis for evaluating this factor.

(d) Phase 1 - Factor 4: PROJECT PLANNING/SAFETY (Tab E) – (Narrative 5 pages max) Excluding EMR

(1) Describe your plan for phasing this project

(2) Approach to construction safety and infection control.

3. Phase 1 Evaluation and Selection Criteria: Factors one (1) thru four (4), as described above, will be rated using an adjectival rating system. For evaluation purposes, each technical factor is equal in importance.

4. Phase 2 Proposal Preparation and Submission:

OFFERORS ARE NOT TO SUBMIT A PHASE 2 PROPOSAL UNLESS INVITED TO DO SO.

1. PRICE PROPOSAL

(a) TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(b) TAB B: Price Breakdown: The following cost elements shall be addressed:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Other Direct Costs

(6) Overhead expenses

(7) Indirect Cost

(8) Profit

NOTE: ***Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-10.***

2. TAB C: TECHNICAL PROPOSAL

(a) Phase 2 - Factor 1: MANAGEMENT APPROACH AND KEY PERSONNEL – (20 page max, excluding organization chart and SF 330’s)

(1) Identify Key Personnel assigned to this project

i. Submit an organizational chart

ii. Include a narrative which describes the relevant experience of:

a. Firm’s Key personnel and experience, to include at least:

· Project Manager

· Field Superintendent

· Other Relevant Firm Employees

b. Overall Team - Discuss the planned use of:

· Subcontractors

· Architect-Engineering (A/E) Firm

· Other Consultants

* Similar projects worked on

(2) Onsite Design-Construct Management Team: Describe the onsite design-construct management team organization. Describe the plan for managing acquisition, execution, and administration of this specific project.

(3) Quality Control Team: Describe the quality control team organization. Provide the specific description of the tasks and functions of the quality control personnel. Identify where each position will be physically located (e.g., field office, home office, designer's office, etc.). Clearly identify each member's employer. Describe the Project team Quality Assurance program and safety record.

(4) Warranty Support: Describe the organizations process and procedures to be established for warranty support.

(b) Phase 2 - Factor 2: TECHNICAL SOLUTIONS – (5 page max)

Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

(c) Phase 2 – Factor 3: SCHEDULE AND IMPACT TO FACILITY (No page limit)

Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. The schedule should show the critical paths of installation from beginning to end (design, equipment lead time, mobilization, demolition, installation, finalization etc.). Most importantly, the schedule should show length of downtime required.

3. Phase 2 Proposal Submission: The Phase 2 proposal should be submitted to the same email address as the Phase I proposal and can be submitted though use of the same format and means.

(a) Phase 2 Evaluation and Selection Criteria:

(1) The technical factors consist of the Factors 1 and 3, described above and will be rated using the same adjectival rating system used for the Phase 1 proposal evaluation.

(2) For evaluation purposes, each technical factor is equal in importance.

(3) For evaluation purposes, all evaluation factors other than cost or price, when combined, will be considered significantly more important than cost or price.

4. Phase 2 Evaluation and Award Determination:

(a) This is a competitive Phase 2, Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process.

(b) In accordance with FAR 15.101-1, all evaluation factors, other than cost or price, when combined, are significantly more important than cost or price.

(c) Thus, award will be made to the firm whose Phase 1 proposal was initially ranked in the top 5 and who now offers a Phase 2 proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government. Should your company be awarded a contract based upon a successful rating received from all evaluation factors to include any teaming arrangements, it is imperative that this team remain intact from initial award as the evaluation was based upon this teaming arrangement. If there is any change after award, you must notify the Contacting Officer and COR with specific reasons.

(1) Each pricing element indicated in TAB B will be evaluated to determine its reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

(2) The Government will evaluate price based on the total price. Total price consists of the basic requirement which may include alternate bid items such as, deductive, or options. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

i. Comparison of proposed prices received in response to the RFP.

ii. Comparison of proposed prices with the IGE.

iii. Comparison of proposed prices with available historical information.

iv. Comparison of market survey results.

(d) Evaluation Overview: The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price.

(e) SDVOSB Verification: The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

(f) Safety or Environmental Violations and Experience Modification Rate (EMR)

0. All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violations(s) in the past three years.

0. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

0. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

0. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. If the apparent awardee fails to provide required documentation, then the matter will be referred to the Small Business Administration (SBA) for a certificate of competency or a determination of responsibility by the SBA.

0. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Past Safety and Environmental Record

(SAMPLE FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH

PHASE I PROPOSAL)

Pre-Award Contractor Evaluation Form Company Name:

Address:

Telephone: Fax:

Email:

Contact:

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations. (Four serious, one repeat, or one willful disqualifies the contractor.)

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

Provide your six-digit North American Industrial Classification System (NAICS) Code for this Acquisition: __ Who administers your company’s Safety and Health Program? ____________________________ Company’s Insurance Experience Modification Rate (EMR) for the past 3 years (an EMR of greater than 1.0 disqualifies the contractor): ___________

Signature / Date

A.3 PRICE OFFER SCHEDULE - PHASE II ONLY

Price Offer Schedule – To be submitted with PHASE 2 Proposal ONLY

A. ITEM 1, BASE BID: Provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of this project which requires the Pharmacy spaces; IV Prep room 2P815A, Ante room 2P815 and Chemo prep room 2P815B to be designed and renovated in compliance with Chapter 797 Pharmaceutical Compounding Sterile preparations and Section 800 Hazardous Drugs handling in Healthcare Setting. This project will also include design build Satellite Pharmacy space renovation, create and develop the existing room 3J8082 and 3J810 to be divided into (2) two room with (1) one room having negative air compliance and install (4) Outpatient Pharmacy transaction windows between pharmacy room 1U501/1U502 and waiting area 1U502a.

Completion Time: 307 days from Notice to Proceed

JB

A.4 DESIGN BUILD STATEMENT OF WORK

Page 1 of Page 1 of

DESIGN-BUILD

Renovation of Pharmacy Areas Project No. 675-18-804 Lake Nona VA Medical Center 13800 Veterans Way, Orlando, FL 32827

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

K. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

L. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

M. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

N. Competent Person (CP): One who is capable of identifying any existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

O. Orlando Utilities Commission (OUC): Orlando Utilities Commission, provided electricity and water services to the facility

II. SCOPE OF WORK:

A. General Requirements: Provide all supervision, labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described herein and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide both design and construction services for this project.

B. Project Overview: The Orlando Veterans Affairs Medical Center (OVAMC) located at 13800 Veterans Way, Orlando requires the Pharmacy spaces; IV Prep room 2P815A, Ante room 2P815 and Chemo prep room 2P815B to be designed and renovated in compliance with Chapter 797 Pharmaceutical Compounding Sterile preparations and Section 800 Hazardous Drugs handling in Healthcare Setting. Scope of work listed below is not conclusive, contractor shall be responsible to design and construct these room to fully comply with USP 797 and USP800 and get certified. Also, this project will design build Satellite Pharmacy space renovation, create and develop the existing room 3J8082 and 3J810 to be divided into (2) two room with (1) one room having negative air compliance and install (4) Outpatient Pharmacy transaction windows between pharmacy room 1U501/1U502 and waiting area 1U502a.

C. Specific Project Requirements: Work shall include but not limited to:

1. The work associated in the Pharmacy spaces are:

(a) Provide infection control per Pre-Construction Risk Assessment (PCRA).

(b) The contractor will remove all the equipment and from Intravenous (IV) prep room, Anter room and Chemo prep room to designated locate at the OVAMC.

(c) Remove the existing pass thru box, glass and frame in the IV prep room, c and Ante room.

(d) Remove the existing hand sink and associated plumbing in Ante room 2P815

(e) Remove the wood doors in Chemo room, Ante room, and IV room

(f) Remove the existing High Efficiency Particulate Air (HEPA) filters and sheetrock ceiling in Chemo room, Ante room, IV room.

(g) Furnish and install new 2x2 washed ceiling tile and grid for Chemo room, Ante room, IV room and Hazardous storage room.

(h) Rework existing fire sprinkler system as required for new room configurations. Install new concealed, gasket heads.

(i) Install a new stainless steel sink with infrared faucets and eyewash stations in the Ante room to support proper hand washing per USP797/800 regulations.

(j) Install new Room Side Replaceable HEPA filters with HEPA leak test ports.

(k) Install new partition wall with (3) electrical outlets and (3) data drops for hazardous storage room.

(l) Install fiberglass reinforced plastic wall panels in Chemo room, Ante room, IV room and Hazardous storage room.

(m) The contractor and design team can install wall chase for supply and retune for duct.

(n) Install two (2) automatic sliding doors for Chemo room and IV prep room

(o) Install new store front tempered glass wall with (2) two pass thru boxes in the IV room.

(p) Install new store front tempered glass wall with pass thru box in the Chemo room.

(q) Provide and install critical power distribution as required to support new HVAC and dedicated exhaust system.

(r) Provide power as required for automatic door operators, fan powered HEPA diffusers, LED lights, individual room digital pressure gauges, refrigerators, work stations, etc.

(s) Provide & install stand-alone Heating Ventilation and Air Conditioning (HVAC) system with Direct Digital Controls (DDC) to support the IV prep room 2P815A, Ante room 2P815, Chemo prep room 2P815B, and new Hazardous storage room.

(t) Re-utilize existing circuitry and add new as required for Light-emitting diode (LED) lighting and general power distribution.

(u) Connect existing hoods to new redundant exhaust system. Install dampers controls as required.

(v) The Chemo room, Ante room, IV room shall have 30 to 40 air change per hour (ACPH) and the Hazardous Storage shall be 12 to 20 air change per hour (ACPH).

(w) The hours for work will be Monday to Friday 2:00pm to 11:00pm

2. The work associated in the Satellite Pharmacy space:

(a) The design build and contractor shall create and develop the existing room 3J8082 and 3J810 to be divided into two (2) rooms with one (1) room having negative air compliance.

(b) The design and construction shall demo designated counter-top, cabinets and sinks to optimize required work space for existing barrier isolator.

(c) Paint the satellite pharmacy with epoxy paint and install welded sheet vinyl flooring.

(d) The design build and contractor should provide the best solution to create a negative air environment between room 3J808 and 3J810.

(e) Install new partition wall with electrical outlets and data drops in the satellite pharmacy.

(f) Provide & install stand-alone HVAC system and exhaust fan with duct &fittings to support the room with negative air.

(g) Install DDC controls to support the negative air room in satellite pharmacy.

(h) Cut, cap and remove existing ductwork, grilles and diffusers as required.

(i) Provide and install critical power distribution as required to support new HVAC and dedicated exhaust system.

(j) Rework existing fire sprinkler system as required for new room configurations. Install new concealed, sprinkle heads.

(k) Furnish and install temporary walls and construction door and seal the project area from the rest of the pharmacy space. Provide and maintain negative air system per approved ICRA

(l) Install a new individual room digital pressure gauges for the negative air room.

3. The work associated in the Outpatient Pharmacy space:

(a) There are 4 drug dispensing pick-up windows (between pharmacy room 1U501/1U502 and waiting area 1U502a). Pharmacy cannot fit larger items through current window set-up and has to open the door often to give patients their medication which compromises security in the pharmacy

(b) The design build and contractor shall demo the existing 4 dispensing pick-up windows and install 4 new bulletproof pharmacy transaction windows and framing system, with a drawer to pass through items as larger as 14” X 14” and amplified communication window speak.

(c) The contractor can work on (one) 1 dispensing pick up window on the weekend and must be completed before starting any other dispensing pick up window.

(d) The contractor will make one (1) of dispensing pick up window ADA.

(e) The hours for this work will be weekend Saturday and Sunday only 7:00am to 6:00pm.

(f) Furnish and install temporary walls and construction door and seal the project area from the rest of the pharmacy space. Provide and maintain negative air system per approved ICRA

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours MUST be coordinated with the project’s COR. The work associated in the Pharmacy shall be Monday to Friday 2:00pm to 11:00pm. The work associated in the Satellite Pharmacy will be done during normal hours and Outpatient Pharmacy will only be weekend Saturday and Sunday only 7:00am to 6:00pm. The 10 holidays observed by the Federal Government, are New Years Day, Martin Luther King Day, President’s day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. All requests for work outside of normal business hours must be requested by the Contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

B. Length of Project:

1. Project will have a 127 calendar days’ design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

(a) From Notice to Proceed, Design-Build Team A/E shall submit Construction Document drawings to 50% within 30 calendar days. Allow 14 calendar days for VA review. The Design Build Team shall provide meeting minutes 5 days after VA review meeting.

(b) Design-Build Team A/E shall submit Construction Document drawings to 90%, which incorporates the VA’s comments on the 50% submission within 30 calendar days after completion of the 50% review. Allow 14 calendar days for VA review. The Design Build Team shall provide meeting minutes 5 days after VA review meeting.

(c) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 90% submission within 25 calendar days after completion of the 90% review. Allow 14 calendar days for VA review. The Design Build Team shall provide meeting minutes 5 days after VA review meeting.

2. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase MUST be completed in no more than 180 calendar days from Government acceptance of design and schedule.

4. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Utility shutdowns/Outages: All shutdowns, including disruption of fire alarms, involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION: This project has been classified per the Construction Infection Control Risk Assessment as a Type C, High Risk Group, Class III (ISLM Level 1) project.

V. SAFETY REQUIREMENTS: All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

VI. GOVERNMENT FURNISHED INFORMATION: All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy of information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing and other drawing files.

VII. RESOURCES: All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction, design standards, and other references. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications, standards, and other references shall include but shall not be limited to the following:

A. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

B. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

1. Master Construction Specifications Index (PG-18-1)

2. Design and Construction Procedures (PG-18-3)

3. VA Standard Details and CAD Standards (PG-18-4)

4. Equipment Guide List (PG-18-5)

5. Equipment Inspection Manual (Program Guide 7610.2)

6. Equipment Reference Manual (PG-18-6)

7. Space Planning Criteria (PG-18-9)

8. Design Manuals (by discipline) (PG-18-10)

9. Design Guides (graphical, by function) (PG-18-12)

10. Barrier Free Design Guide (PG-18-13)

11. Room Finishes, Door and Hardware Schedules (PG-18-14)

12. Minimum Requirements for A/E Submissions (PG-18-15)

13. Environmental Planning Guidance (PG-18-17)

14. HVAC Design Manual for Hospitals Amendment B

15. Lighting Study

16. Design Alerts

17. Quality Alerts

18. VA Signage Design Guide

19. Fire Protection Design Manual – Latest Edition

20. Cost Estimating

21. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

22. Information Security Handbook VA 6500

23. Energy Reduction Manual (First Draft)

C. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

D. Department of Veterans Affair Utilities Design Manual.

E. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world-wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

F. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

G. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

H. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

I. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

J. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

K. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf L. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/ M. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

N. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION AND SCALD CONTROL.

VIII. Department of Veteran Affairs Personnel:

A. Engineering Facilities Management (FMS)

1. Primary:

(a) COR Name: Kevin Glover

(b) COR Email: kevin.glover@va.gov

2. Secondary:

(a) COR Name: TBD

(b) COR Email: COR.Name@va.gov

B. Contracting Office – Joyce Powers

1. Contracting Officer Email: joyce.powers1@va.gov

IX. Design and Document requirements:

A. Design Requirements - Compliance with codes and standards

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

(a) Zoning laws:

(b) Environmental and erosion control regulations; and

(c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government.