4.29 DESIGN BUILD SPECIFICATIONS.docx

36C24623R0059

4.29 DESIGN BUILD SPECIFICATIONS

DESIGN-BUILD SPECIFICATIONS

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

Replace Ramps B12 & B16 658-23-103 Salem VAMC, Salem Virginia

*Please note that attendance for the pre-proposal conference and/or the site walkthrough is voluntary if your company plans to attend. Offerors shall wear surgical masks at all times in the facility.

A6. Selection Criteria and Weightings A. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers Phase I: Factor I – Corporate Experience, Factor II – Technical Approach, Factor III – Past Performance (Client Satisfactions); Phase II: Factor I – Technical Solution, Factor II – Construction Management, and Factor III – Schedule. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Tradeoff (Tradeoff) source selection in which technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. All evaluation factors other than price, when combined, are significantly more important than price alone. The government reserves the right to award a contract to other than the lowest priced offer if the lowest priced Offeror is determined to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR 15.406.C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, the award will be made on the basis of the lowest cost.

*See Section M—EVALUATION FACTORS FOR AWARD

1. Bryant.Guerrant@va.gov, Contract Specialist

2. Emails are limited to ten (10) MB.

Phase I, Factor 1, Corporate Experience

1. The proposal shall address the following evaluation factors. Evaluation scores will be based, in order of importance, upon the criteria in Part I - Factor 1 consists of two subfactors: 1A, Project Experience and 1B, Personnel Experience. The evaluation of subfactors 1A and 1B are of equal importance to the determination of Factor 1 rating.

Phase I, Factor II, TECHNICAL APPROACH Factor II - Technical Approach - The Offeror shall demonstrate the following, relevant to the subject procurement. Submission Requirements: Provide a brief narrative (page limitation: one page (in 12-point Courier font) for brief narrative) describing the Offeror’s method to manage the project to achieve design and construction design objectives as described in the RFP. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design to include interface and coordination with the existing building systems, appropriate equipment sizing, and DDC controls integration.

2) Construction Approach: Describe the techniques and methods for this phased construction project to include coordination with the design packages, the synchronization of phases, and integration with the existing building systems.

b. Basis of Evaluation: Phase I, Factor 2, Technical Approach: The basis of evaluation will include the Offeror’s proposed technical approach for this design build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the RFP

Phase I, Factor iii, Past PERFORMANCE

Past Performance (Client Satisfaction) - Contact persons supplied for Phase 1, Subfactor 1A - Corporate Project Experience projects will be contacted by the Evaluation Panel and asked the questions listed below at 3.a.1)–3) and 3.b.1)– 4). The contact's responses will be scored based on the following elements with projects participated in by the Prime (Construction Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, sub-contractors, and individuals If Offeror has PPIRS reports, printed copies of these reports shall be submitted for this factor and included on the CDs.

a. Client Overall Satisfaction with Project: Contact persons will be asked:

i. Did the project fulfill the requirements of the clients stated function?

ii. Was the team's response time to client’s questions acceptable?

iii. Was the staffing level consistent with the project size and complexity?

iv. Was communication of schedule and problem issues adequate and consistent?

v. Was there an established problem-solving routine? Would the client like to use this firm again?

vi. ii. Did the project require unexpected maintenance activity?

vii. iii. Have any latent defects been found?

In addition to the above, the VA may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/ affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. While the VA may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

b. Basis of Evaluation: Phase I, Factor 3, Past Performance: The basis of evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., FAPIIS, eSRS, performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering a) a pattern of successful completion of tasks; b) a pattern of deliverables that are timely and of good quality; c) a pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); d) tasks that are identical to, similar to, or related to the task at hand; e) and fiscal responsibility of Government funds. If the offeror lacks a record of relevant or available past performance history or there is no expectation of either successful or unsuccessful performance based on the offeror’s past performance record, the past performance evaluation will be given a neutral rating.

Phase Two Evaluation Factors (36.303-2)

1. Phase II, Factor 1, Technical Solution:

A. Submission Requirements: Provide detailed narrative (not to exceed 60 double-sided pages (or 120 single-sided pages in 12-point Courier font) of conceptual design addressing requirements of the RFP. The evaluation of the conceptual facilities design will be based on the criteria set forth in the project program contained in the RFP. Complying with and exceeding project program requirements by providing structural, architectural, and historically compliant construction will be most highly rated. Include in the discussion, but do not limit to the following:

i. Conceptual drawings shall be provided to supplement the narrative (i.e., floor plan, exterior elevation, and site plan).

ii. Physical building modifications. Indicate how disruptions to occupants will be minimized and how process will work to correct.

iii. Warranties

B. Basis of Evaluation: Phase II, Factor 4, Technical Solution: The basis of evaluation will include the narrative and conceptual drawings considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the effectiveness of the construction and design team’s technical solution to determine the likelihood that the work will be performed in accordance with the technical requirements of the RFP.

2. Phase II, Factor 2, Construction Management: Factor 2 consists of three Subfactors: 2A: Ability to Staff Project; 2B: Management Approach; and 2C, Capability to Perform. The evaluation of subfactors 2A, 2B, & 2C are of equal importance to the determination of Factor 2 rating.

A. Subfactor 2A: Ability to Staff Project:

i. Submission Requirements:

a. Demonstrate the ability to staff the project for the scope of work required; describe how the Design-Build Team will be structured, i.e., how many firms are involved and the responsibility of each firm for this project. Indicate the extent to which resources and personnel will be drawn from various sources: in-house, subcontractor, and/or separate consultant firms. Describe D/B management approach, including but not limited to management of multiple designers and subs/trades working in parallel on several different facilities at one time.

b. Project Personnel Experience (Specialized experience and technical competence proposed in Phase I). The Offeror shall describe the job related and educational experience for each Phase I proposed key project personnel who will be assigned to this project including degrees, certificates, etc., and granting institutions

B. Subfactor 2B, Management Approach:

i. Submission Requirements: The Offeror shall demonstrate the following, relevant to the subject procurement.

a. Project Delivery Approach - Include statements concerning the proposed Design Period Peer Review technical/administrative by VA & RFP AE)

b. Quality Assurance/Quality Control Plan, see section 1.3, General requirements (01 00 00).

c. Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

d. Offeror shall clarify its intended uses of the portions of the site indicated to be available to the contractor elsewhere in this RFP for materials staging, temporary trailer offices, employee parking, and other activities as shown in the design solution material.

C. Subfactor 2C, Capability to Perform:

i. Submission Requirements:

a. Provide the offeror's total bonding capacity (from Offeror’s surety), current available bonding capacity and expected available capacity in 2023/2024.

b. Provide the offeror's current workload and availability of staff proposed in Phase I, Factor 2 Project Personnel Experience to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

D. Basis of Evaluation: Phase II, Factor 5, Construction Management: The basis of evaluation will include the assessment of the Offeror’s ability to staff, Offeror’s management approach, and Offeror’s capability to perform the project as defined in the solicitation submittal requirements. The assessment of the firm and proposed personnel’s experience will be used as a means of evaluating the relative capability of the Offeror’s personnel to successfully meet the requirements of the RFP.

3. Phase II, Factor 3, Schedule:

A. Submission Requirements:

i. The progress schedule will be in a time scaled bar Gantt chart format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process.

ii. Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

iii. Construction Period: Mobilization; Demolition method and sequencing; Demolition; Preparing areas for construction; Site utilities, Tests, and final inspection. Indicate each Phase.

iv. General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for, at a minimum utility relocation, excavation, substructure, structure, exterior façade, and site development.

v. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of February 01, 2022) to contract completion, including but not limited to preconstruction meetings and submittals, design, and any SHPO permits and approvals, utilities, demolition, material lead times, utility installations, abatement, testing/adjusting/balancing, commissioning, construction and postconstruction submittals, close-out.

vi. Short Schedules - The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in Section A2, D. Shorter schedules (must include required Government review times), if obtainable, will receive more favorable scoring. The offeror’s schedule will establish the contract completion date and will be incorporated into the award. The assessment of liquidated damages will be based on that date.

B. Basis of Evaluation: The basis of evaluation will include the Gantt chart schedule considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

4. Phase II, Non-Technical Factor 1, Price A. Submission Requirements: The offeror is required to prepare and submit the following price documents in a SEPARATE SEALED ENVELOPE MARKED: “PRICE PROPOSAL – DO NOT OPEN IN MAILROOM.” The price proposal shall be submitted in a separate binder from the technical proposal. The price proposal shall be tabbed using the following list:

PRICE PROPOSAL BINDER SUBMITTAL CHECKLIST (One original and two copies)

i. RFP: VA101-13-R-0121

ii. Project: BUILDINGS 1 & 2 RENOVATION, PROJECT # 520-317U INTRO PAGE

iii. First page of TAB 1 MUST clearly indicate:

a. Name and Address of Proposer

b. Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

c. Contact Name and Phone Number

d. Email Address

e. DUNS Number

f. CAGE Code

g. Tax Identification Number

B. Basis of Evaluation: Phase II, Factor 1, Price: Price will be evaluated on the basis of its realism, and/or reasonableness, and acceptability to the Government subject to availability of funds. Pricing shall be entered onto the Offer Schedule located within the SF1442. Analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price: (a) Comparison of proposed prices received in response to the RFP. (b) Comparison of proposed prices with the Independent Government Cost Estimate. (c) Comparison of proposed prices with available historical information. (d) Comparison of market survey results.

Zoning laws:

D3. Project Close-Out

The DB team shall comply with the requirements in the “General Requirements”, Section 01 00 00, for submission of final RFP as built drawings, manuals, and other documents as noted. VA requires as built drawings and specifications to be submitted in the same format required for the construction documents. The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D4. Site Visits and Inspections

During the construction period the DB A/E shall make weekly visits to the project site when requested by the Resident Engineer (RE). The Resident Engineer (RE) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the Resident Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Resident Engineer (RE) within three workdays following the site visit date.

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 658-23-103 Replace Ramps B12 & B16 as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Contracting Officers Representative (COR).

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Replace Ramps B12 & B16: Work includes general construction, alterations, walks, grading, drainage, masonry construction, necessary removal of existing structures and construction and certain other items.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of patients and staff is permitted at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of permits shall be issued by the COR for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

G. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied by patients, except as permitted by COR.

H. Do not store materials and equipment in other than assigned areas.

I. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

K. Construction Fence: Before construction operations begin, Contractor shall provide a modular panel temporary chain link construction fence, 6 ft minimum height, around the construction area. Provide gates as required for access with necessary hardware, including hasps and padlocks. Remove the fence when directed by COR.

L. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 50 degrees F at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for preinspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc.