36C24420R0067.docx

36C24420R0067

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24420R0067 X 542-21-1-5306-0002 542-14-107 00244 Department of Veterans Affairs Network Contracting Office 4 VA Medical Center 1400 Blackhorse Hill Road Coatesville, PA 19320 Department of Veterans Affairs Benjamin Villasenor 20 Montchanin Road Greenville, DE 19807

Ben Villasenor 302.668.5618 Design Build Replace 10 Elevators, Project No. 542-14-107

1. The scope of this project is to hire a Design/Build team that will provide architectural design, tools, labor, materials, and supervision to Replace 10 Elevators at the Coatesville VAMC.

2. PHASING: Construction must allow for continuance of all hospital operations and services provided and coordinate with adjoining projects. After-business hours work may be necessary as dictated by the COR. All items must go through the submittal process prior to acceptance.

Refer to FAR 52.236-27, Site Visit, for Contractor site visit information.

Prior to commencement of work, general contractor shall provide proof that an OSHA certified "competent person' (CP) will maintain a presence at the work site whenever the general or subcontractors are present.

This project is 100% set-aside for Service-Disabled Veteran-Owned Small Business Concerns. Offerors must be verified as SDVOSB per the Center for Veterans Enterprises (CVE) www.vetbiz.gov website.

The magnitude of construction is between $5,000,000.00 and $10,000,000.00

The small business size standard is $39.5 million. North American Industry Classification (NAICS) Code is 236220.

Contractor Personnel Security Requirements: All contractor personnel may be subject to fingerprinting and background security checks. Background security checks may be required prior to start of this project.

This solicitation is issued under the authority of 38 U.S.C. 8127, Total Service-Disabled Veteran-Owned Small Business Set-Aside.

x x 52.211-10 X

3:00 PM

EST

-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244 Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Design Completion of 10 Elevators

Replace Six elevators – Elevator Numbers 39,38,2,57,58 and 4.

Replace Elevator No.6

Replace Elevator No.7

Replace Elevator No.8

Replace Elevator No.5

Page 1 of

Coatesville VA Medical Center Coatesville, PA 19320

Design/Build (DB) SCOPE OF WORK For Replace 10 Elevators 542-14-107 542-20-1-5306-0012

-- Services --

· Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP) renovation of Project No. 542-14-107, Replace 10 Elevators, Buildings 2, 4, 5, 6, 7, 8, 38, 39, 57, 58. The resultant contract of this procurement is to provide required design completion of the referenced project and perform construction of completed design work. Project shall be designed and completed in accordance with OSHA, VA Criteria, EPA requirements, and VA Specifications developed for the project.

Additional Definitions:

· Design/Build (DB) Team (Offeror): The Team includes all Joint Venture (J/V) partners, consultants and sub-contractors to the one firm. The DB team shall provide all architectural and engineering disciplines for the preparation of construction documents, and all construction contractor capabilities for construction of the project. This team must have an extensive level of experience in sign production.

· DB Architect/Engineer: The Design/Build A/E refers to the Architect-Engineer firm(s) that are a part of the DB team if a joint venture or other team

· This Request for Proposal (RFP) document is intended to generally define the scope and design parameters to be included in the project. It is the DB Team’s responsibility to provide a complete set of design documents in a manner consistent with VA guidelines, specifications, and design standards in order to complete construction within the schedule.

· Any professional engineering and other technical consultants MUST have direct subcontractor relationship with A/E firm. If Prime is performing the AE functions, or both the AE and DB functions, those engineering and other technical consultants must be a direct subcontractor. If the Prime contractor uses a subcontractor to perform the AE services, any engineering and other technical consultants must be a direct subcontractor of the AE subcontractor (i.e second tier subcontractor below AE firm).

· The offer should reflect the Offer’s best terms, both from a cost and technical standpoint. See FAR 52.215-1, Instructions to Offerors – Competitive Acquisition (OCT 1997). Standard Form 1442 shall be used for submitting offers. Offerors shall submit separate prices for architect-engineer services, construction work and other activities. Under section 304 (b) of the Federal Property and Administrative Services Act, VA is not authorized to obligate funds or pay for architect-engineer services that exceed 6 percent of the estimated project cost, exclusive of fees.

· Offeror shall be prepared for an 880-day or less schedule as indicated below in the Project Schedule section. Offeror may propose an alternate schedule which will be reviewed by the VA. Schedules shall indicate the following:

· The design period and provisions for VA reviews;

· Phasing plans for coordination of any site utility relocation work;

· Construction period services including:

· General Construction

· Procurement and installation of equipment

· Provisions for overtime or shift work shall be included in the contract offer.

· Equipment unloading, placing, inspection, testing, commissioning, and reports.

PROVIDE:

Professional Design/Build (DB) in compliance with healthcare planning services to include but not limited to:

· Contract drawings and specifications for construction.

· Construction period services for DB A/E - review of shop drawing submissions, provide recommendations regarding contractor change proposals and RFI’s, DB A/E shall visit site per VA's request, add to drawings as-built conditions from contractor's record drawings; DB A/E will respond on site within a 7-day period when requested.

-- Project Scope --

GENERAL:

This project involves replacing ten (10) existing elevators in ten (10) buildings at the Coatesville Department of Veterans Affairs (VA) Medical Center (CVAMC). The buildings which require elevators are 2, 4, 5, 6, 7, 8, 38, 39, 57, and 58. Each building is three-levels, with level numbering as follows: B, 1, and 2. Each building is served by either a 1200A or 800A, 208Y/120V service, along with emergency standby generator power. Each of the existing elevators under consideration is on emergency standby power.

None of the mechanical spaces and elevator shafts are fully compliant with current Applicable Standards and Codes, and the project shall bring each elevator to compliance. This involves demolition or relocation of equipment in mechanical spaces, providing new circuits for elevator auxiliary devices, and modification of main elevator feeders.

The elevator mechanical rooms for buildings 4, 5, 7, 57, and 58 are on the basement level of the building, while the mechanical rooms for buildings 2, 6, 8, 38, and 39 are in the attic of the building, above the elevator shaft.

ALL Buildings must maintain ADA compliance throughout course of project.

This scope of work includes all effort needed to design and renovate the elevators listed above. Tasks include but are not limited to the following:

· Remove and replace existing elevators and related systems as indicated. Options for new hydraulic elevator systems to be presented during schematic design.

· Completely renovate existing mechanical room or provide alternative room design locations.

· Replacement elevators shall have soft starting/stopping with new controls that are compatible with recent replacements elevator systems on campus.

· Remove all unused components of the existing elevator systems. Properly dispose of all hydraulic oil.

· Provide a temporary conveyance system or stairwell chair lifts, during the elevator replacement as needed. Options and recommendations shall be presented during schematic design.

· Provide new air conditioning and/or ventilation system for the elevator machine rooms to meet the optimal ambient conditions.

· Provide accessible fire and smoke alarm devices and dampers where required. All fire and smoke devices shall be connected to existing alarm system.

· Provide all associated electrical feeds and controls for a complete and functional system.

· Verify that the smoke evacuation fan serving the elevator shaft is fully operational. All smoke evacuation fans for elevator shaft shall be on emergency power system.

· Patch all cracks and holes on walls, ceiling and floors of the elevator shaft.

· Replace all required sump pumps and their associated systems. Provide discriminating water/oil detectors and alarms for elevator pit. Clean and seal the concrete surfaces in the elevator pits. Provide oil-water separators and new piping as required. Provide clean and functional floor drainage systems.

· Replace elevator ceilings and provide access panels as required. Patch construction openings and repair existing finishes.

· All control systems shall be non-proprietary.

· Elevator lobby areas to be uniformly designed with new flooring, wall covering and ceilings.

Applicable conditions: Includes but not limited too A. The contractor must supply all labor, materials, tools and supervision to perform the specified work.

B. Temporary lifts must be inspected and certified by a licensed professional engineer under the mechanical engineering discipline during disassembly and erection.

C. The contractor must coordinate its schedule with the CVAMC and schedule the work accordingly. The work must be scheduled in cooperation with the Medical Center (MC) to ensure continuity of functions and allowance for special events such as The Joint Commission visit or special veterans events.

D. Temporary Utilities: As described in the specifications, limited use of electricity for 115V tools will be available with no charge to the contractor for performance of the contract. The contractor must provide its own sources for larger loads, such as welding equipment. Domestic water will be available at no charge to the contractor, but the contractor is responsible for all temporary connections. The contractor must provide reduced pressure backflow preventers for all locations of connection to the MC’s system, and must maintain the temporary connections to prevent leakage.

E. Adequate space for staging of materials will be in coordination with the CVAMC in accordance with the specifications.

PHASING: Construction must allow for continuance of all hospital operations and services provided and coordinate with adjoining projects. After-business hours work may be necessary as dictated by the COR. All items must go through the submittal process prior to acceptance. Buildings will not be shutdown. This project should be done in 3 phases, with 3 buildings occurring during each one of the phases, with a possible 4th building being added into one of the phases.

All designs shall be accomplished in accordance with Planetree design guides, VA guidelines and VA master specifications, which are available on the Internet at http://www.cfm.va.gov/til/.

DESIGN:

Current uncompleted specifications and drawings will be provided as guidance to help assist with the design portion of this project. These drawings and specifications are NOT to be used as full drawing and specifications sets but to help with investigation findings and to assist with the design to be complete.

DRAWINGS AND SPECIFICATIONS ONLY FOR GUIDANCE

LINE ITEMS:

This project contains six Contract Line Item Numbers (CLINs). (See the chart below for the breakdown) The Government intends to award all CLINs, however, it reserves the right to award CLINs 1&2, without any or all CLINs 3-6. CLINs are listed in descending order of importance.

ASBESTOS:

Asbestos containing material and mold may be present in tiles, mastic, and other areas may be present in the elevators. Attachment E provided, VHA Directive 7714 Asbestos Management Program, goes into detail on the requirements for Asbestos testing, as well as a National Emission Standards for Hazardous Air Pollutants (NESHAP) test, which will need to be conducted as part of asbestos testing. After testing requirements are completed, all asbestos containing material must be abated. It is the responsibility of the contractor to test and then abate any asbestos, lead and mold found while testing.

- Site Investigations -

EXPECTATION: The DB A/E will make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. NOTE: Information including drawings and other documentation provided to the DB A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/til/. AutoCAD background drawings will be provided by the VA upon request but shall not be considered all-inclusive. The DB A/E shall field verify all dimensions and specifications. The DB A/E shall field verify every aspect that relates to the project. Coordinate site visits with the COR as determined after award.

-- Project Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

SUBMISSIONS:

Below is an example template for the project schedule. Offerors may use more/less milestones than listed:

Note: The issuance of the Notice to Proceed (NTP) for design will be at the first Project Design Team (PDT) Meeting. The Design-Build Team (Contractor and the DB A/E) will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically to the COR and Contracting Officer within three calendar days of each meeting. Given the complexity of this design constant communication, updates, and discussion of design may occur outside of Design Development Milestone review meetings.

--Design Requirements and Submissions--

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate and depending upon the complexity of the design, the DB A/E may elect to delete individual submissions where not required (i.e. Do not address Site Development, Landscaping for interior renovation projects, etc.)

DELIVER:

All design packages will be submitted directly to the Project Engineer/COR on the established dates to allow the VA to review. A transmittal letter is required to go to the Contracting Officer on the same day as delivery along with a copy of the drawings and CD’s.

Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/contract/aeDesSubReq.asp.

Design Development Milestones: Attachment “B” Milestone Submission Requirements

· Requirements for the Design Development Milestone Documents Submission.

· Define the design elements based on the presented option and submit all information required by the PG-18-15 (Design Development Milestone).

· Identify Working Drawings scope within the construction budget.

· Identify all design calculations to include wattage and kilowatt per hour cost savings.

· Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to PENDOT, OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

· Identify all design calculations.

· Identify all existing utilities and utilities requirements.

· Identify all phasing requirements for construction.

· Develop Infection Control Risk Assessment (VA EC-43) Design Development 100%: Attachment “C” 100% Submission Requirements

· Requirements for the 100% Design Development Documents Submission.

· Address all comments from the previous Milestone review.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Finalize all design calculations.

· Finalize all phasing requirements for construction.

· Finalize impact of existing asbestos.

· Finalize Infection Control Risk Assessment (VA EC-43)

· Address all comments from the VISN Safety & Fire Protection Review.

Contract Documents (CD): Contract Documents Submission Requirements

· Submit a complete set of documents of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. All pages are to have engineer stamp.

-- Construction Period Services --

Expectations: Respond to submittals and other requests within 3 days.

PROVIDE:

· Review all shop drawing submissions and provide recommendations to the VA within five calendar days upon request.

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Participate in partial and/or final acceptance inspections as scheduled and generate punch-list items for completion. The punch-list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

· Prepare as-built drawings on original set with DB A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built’s to AutoCAD (versions 2000 through 2010 acceptable) and provide a set of updated as-built’s on CD within 30 days to the COR. Drawings shall be prepared as separate DWG and PDF documents, and full set of DWG and PDF documents. Specifications shall be in Word and PDF.

ATTACHMENT “B”

Design Development Milestone Submission Requirements Deliver the following (labeled with Design Development Milestone submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design development milestone submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 3 half-size and 2 full size of all drawings updating all previous comments required by project and produced on Auto CAD (versions 2000 through 2010 acceptable) software and PDF, as individual drawings and as a single file. Scale of documents must be a standard size,

· 3 copies of updated itemized cost estimate by specification section or trade (labor, material and equipment).

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 half size set of all drawings and specifications, updating all previous comments required by project to send to the Fire Protection Engineer.

· 1 half size set of all drawings and specifications, updating all previous comments required by project to send for 3rd party Life Safety Review.

· 3 copies of CD’s of drawings in PDF and AutoCAD (versions 2000 through 2019 acceptable) and specifications in PDF and Microsoft Word 2007 on (CD). All documents on the CD are to be individual files and as a full-set file.

ATTACHMENT “C”

Design Development Milestone 100% Submission Requirements Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 3 sets of half size and one set of full size of all drawings updating all previous comments required by project produced on AutoCAD (versions 2000 through 2010 acceptable) software.

· 3 copies of the proposed construction schedule.

· 3 copies of final itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 3 copies of final edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 3 CD containing

· All drawings in PDF and AutoCAD (versions 2000 through 2019 acceptable) individually and as a full set

· All specifications in PDF and Microsoft Word 2007 individually and as a full set

· Schedules, narratives, and phasing.

Coatesville VA Medical Center (CVAMC) Design/Build Scope of Work Replace 10 Elevators 542-14-107

EVALUATION CRITERIA FOR AWARD

This section of the solicitation outlines the competitive source selection process which will result in one (1) award to an eligible Service-Disabled Veteran Owned Small Business (SDVOSB) concern. The selection process is structured based on a two-phase Design-Build selection process in accordance with FAR Subpart 36.3. In addition, the evaluation incorporates the procedures in FAR Subpart 15.1 utilizing a “Best Value” source selection process with the option of a trade-off strategy for all non-cost/non-price evaluation factors. The Government intends to award, without discussions to the offeror deemed responsible in accordance with the Federal Acquisition Regulation (FAR) Subpart 9.1 and FAR 52.215-1. The offeror’s proposal must conform to the solicitation requirements and be judged to represent a “Best Value” to the Government. The “Best Value” is the most advantageous offer, design concepts, proposed technical solutions, key personnel, construction management and price considered and consistent with the Government's stated importance of evaluation criteria. THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOW- PRICED OFFERORS. This may result in award being made to a higher-rated, higher-priced offeror(s) where the Contracting Officer determines that an offeror's proposal offers a “Best Value” that outweighs the price difference. To arrive at a best value decision, an integrated assessment between all non-cost/non-price evaluation factors and price will be conducted.

This procurement will have a two phased selection process. Offerors will be evaluated during both phases. Phase 1 of the selection process includes the receipt of offers from all interested firms eligible to receive an award set-aside exclusively for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. NO PRICING INFORMATION SHALL BE SUBMITTED DURING THIS PHASE 1 PROCESS. NO BONDS SHALL BE SUBMITTED DURING PHASE 1 PROCESS. The Phase 1 evaluation will consist of a review and evaluation of each offer against the Phase 1 evaluation factors. Thereafter, proposals shall be ranked and the three (3) most highly rated offers shall be selected to participate in the Phase 2 of this process. All offers not selected to participate in Phase 2 shall be notified that no further consideration of their proposal will be given.

PHASE 1 EVALUATION FACTORS

Offerors shall be evaluated according to the following evaluation factors for Phase 1:

1. Technical Approach: Technical approach to performing the work as outlined in the Scope of Work.

2. Specialized Experience and Technical Competence: Specialized experience of the A/E in designing similarly scoped projects.

3. Capability to Perform

4. Previous Experience/Past Performance: Experience of contractor team in performing the installation and renovation of elevator systems in established healthcare facilities.

The Phase 2 evaluation process will exist amongst the three (3) most highly rated offers selected from Phase 1. The Phase 2 proposals shall be submitted in two parts: Volume 1-Technical Proposal and Volume 2-Price Proposal. Bonds are required in Phase 2, Volume 2-Price Proposal. For Phase 2 offerors will be provided the current uncompleted 95% drawings and a second more in depth individual site visit will be scheduled. They will also be allowed 30 days to prepare their Phase 2 proposals. The Phase 2 evaluation process will consist of an in- depth review of an offeror’s 95% technical design, as well as an examination of the offeror’s response to each evaluation criteria as compared to the solicitation requirements. In the final selection, proposals will be evaluated based on an offeror’s demonstration of technical understanding by the thoroughness, soundness, comprehensiveness and price reasonableness of its technical approach.

PHASE 2 EVALUATION FACTORS

Technical proposals for Phase 2 shall be evaluated according to the following evaluation factors:

1. 95% Technical Design.

2. Management Plan.

3. Scheduling.

4. Price.

EVALUATION FACTORS

1. Design Build Solicitation This project will be solicited as a firm fixed price best value contract. The solicitation will be conducted as a two-phase design / build in accordance with FAR 36.3. The A/E and construction contractor team shall be required to submit information in two phases.

A. Under Phase I of the solicitation the contractor Design-Build Team shall be required to submit detailed information on the following as explained later in the solicitation:

1. Technical approach

2. Specialized Experience and Technical Competence

3. Capability to Perform

4. Previous Experience/ Past Performance

The Phase I factors are of equal weight of importance, and an overall rating shall be assigned.

The following information/documentation is required as part of the offeror’s Phase I proposal:

SUBMISSION REQUIREMENTS for Phase I: Interested firms having the capabilities to perform this work shall submit one (1) hard copy along with one (1) electronic (CD) copy. Submissions by electronic means i.e. e-mail are NOT permitted. Additionally, the submission shall include an insert detailing the following information:

1. Dun & Bradstreet Number

2. Tax ID Number

3. The e-mail address and phone number of the Primary Point of Contact

4. A printed copy of the firm’s VIPS Registry

5. A printed copy of the firm’s SAM Registry

6. Certification of OSHA and EPA violations

7. EMR Rating

8. VETS 4212 filing

9. Contractor shall provide detailed information for each of the following factors that the Government will evaluate. Information shall be presented in a manner that highlights your firm’s capabilities in meeting the specific areas that are listed under each evaluation factor. Detailed information of Phase I:

a) Technical Approach – provide design and construction approach; roles and responsibilities; quality control policies and standards; scheduling methodology; and considerations for fast tracking.

b) Specialized Experience and Technical Competence to include general renovations; number and duties of proposed staff: addressing function, responsibilities and authorities of key personnel designing and constructing to signage and wayfinding design and installation.

c) Past Performance of at least three but no more than five projects similar in size and scope. Preferably Design Build Projects, but, if no Design Build projects have been completed, construction projects will be acceptable.

This information will then be evaluated, and the Government shall select the three most highly qualified offerors. The Contracting Officer will then issue a Request For Proposal to the three most highly qualified offerors to provide the information per Phase II of the solicitation. All questions are to be sent to the attention of Benjamin.Villasenor@va.gov.

2. Phase I Rating Guidance:

Phase 1 There are four (4) non-priced evaluation factors for Phase I. There are three (3) technical and one past performance. Each factor will receive a rating with an overall total rating established for Phase I. The factors are of equal weight of importance

1. Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The offeror shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction.

Offeror shall also provide adequate detail on the offeror’s policy regarding Quality Control (QC) and how the offeror intends to achieve this standard on the project. The offeror is to provide the scheduling methodology and demonstrate an understanding of its limitation and success. The offeror shall also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents

2. Specialized Experience and Technical Competence:

This factor evaluates the experience of the construction firm and design team in completing projects requiring skills like those anticipated for this contract. This includes experience in working on elevators, elevator lobbies, elevator carriages, hydraulics, cabling, elevator braking systems, electrical systems, logic systems, and all forms of elevator work.

This factor also evaluates offeror’s number of personnel and the duties of proposed technical staff to determine if offeror has the ability to manage project within the area of consideration without significant difficulty.

Offeror should adequately address functions, responsibilities and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration and in-house trade capabilities.

Offeror shall provide a minimum of three (3) project examples similar to the one proposed at the Coatesville VA Medical Center

3. Capability to Perform:

This factor evaluates the ability of the Construction firm to perform given their current projected workload and the availability of their key personnel, to accomplish the project in the required time.

4. Previous Experience/Past Performance:

The Past Performance proposal evaluation will consider such things as an offeror's business practices, quality, customer relationship, and ability to successfully perform as proposed and other considerations considering currency, relevancy, sources, context, and trends. Past Performance includes current on-going (present) performance.

To conduct the performance risk assessment, the Government may use data provided by the offeror, and data obtained from other sources. An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. These ratings may have the same weight as the ratings of the proposing company. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated” Neutral” in Past Performance, may not represent the most advantageous proposal to the Government. For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2015 may have greater importance than performance information for work occurring during 2010.

In assessing relevancy, the Government may evaluate an offeror's references for similarity of the construction methods to the scope of this solicitation, (multi-discipline or specialized area), scope/type of contracts/projects, cost magnitude of projects as it relates to price. Performance on managing multiple multi-disciplined projects at one time may also be considered.

Phase 1-The Phase 1 evaluation will result in the selection of the three (3) most highly rated offers for participation and proposal submission in the Phase 2 process. During the Phase 1 evaluation process, only technical evaluation factors will be considered. No consideration of pricing will occur during this phase. The evaluation factors under consideration for Phase 1 are listed below, and will be evaluated as Excellent, Good, Satisfactory, Marginal and Unsatisfactory.

Factor 1: Technical Approach

· Offerors shall provide a written narrative approach proposed to accomplish the statement of work. Discussion of the technical approach shall contain explanations of proposed approaches to performing and accomplishing the work.

· Include as part of the narrative a statement of any problems anticipated in accomplishing the work and an evaluation of the various methods considered for resolving the problems/difficulties.

· Include a proposed project plan which outlines the work to be accomplished to include a start/completion schedule.

· Offeror shall include the extent of anticipated subcontracting together with a list of work to be subcontracted.

Factor 2: Specialized Experience and Technical Competence

· Offeror shall describe their specialized experience and technical competence of key personnel proposed for this project to include both Design and Construction Period services. Offerors shall also describe the resources that will be applied to this project and describe the unique capability they offer to the VA. Offer shall describe the areas of work that will be subcontracted to specialty contractors.

Factor 3: Capability to Perform

· Demonstrates in detail their current projected workload and the availability of their key personnel that shall ensure all contractual requirements will be completed on time.

Factor 4: Previous Experience/Past Performance

· Offerors shall describe a minimum of three (3) and a maximum of five (5) completed Design/Build projects within the past 5 years. The projects listed under this factor shall be similar in scope and complexity as the subject project (10 Elevator Replacement). Information listed under this factor must be completed projects. Projects listed under this factor that are not completed will seriously affect the rating of the offer. The following format must be followed in providing Previous Experience/Past Performance information: Government Agency/Company which awarded contract to offeror

a. Contract Number

b. Complete Description of Contract Scope

c. Total Dollar Value

d. Performance Period

e. Place of Performance

f. Contracting Officer/Procurement Official

a. Name

b. Email

c. Phone Number

d. Address

PHASE 2 EVALUATION FACTORS

Technical proposals for Phase 2 shall be evaluated according to the following evaluation factors:

1. 95% Technical Design.

2. Management Plan.

3. Scheduling.

4. Price.

Phase 2- The Phase II proposals shall be submitted in two parts: Volume 1-Technical Proposal and Volume 2-Price Proposal. Evaluators will initially be provided for only the technical proposal of the offerors selected for participation in Phase 2. Following completion of the technical evaluation, the SSEB will be provided pricing information for further consideration. An integrated assessment of 95% technical design, management plan, scheduling, and price will be conducted, and the results ranked. A trade-off may occur, if the Contracting Officer determines that an offeror's proposal offers a “Best Value” that outweighs a higher price.

The “Best Value” is the most advantageous offer when, 95% technical design, management plan, scheduling, and price are considered and consistent with the Government's stated importance of evaluation criteria.

The Phase 2 evaluation factors are:

Phase 2 There are three (3) non-priced evaluation factors and one (1) price evaluation factor for Phase II of the solicitation. The following factors are equal in importance, and when combined are significantly more important than price.

1. 95% Technical Design

· Offerors shall provide a detailed technical approach to complete the design. Discussion of the technical approach shall contain explanations of proposed approaches to performing and accomplishing the work including communications, quality control, cost controls, review/oversights, inspections, safety, and infection control.

· Discuss in detail problems and solutions anticipated in accomplishing the work and an evaluation of the various methods considered for resolving the problems/difficulties. This will include a plan to maintain handicap access to the building during construction.

· Offeror shall include the extent of anticipated subcontracting together with a list of work to be subcontracted.

· The offeror shall submit conceptual drawings, renderings, product data sheets, one-line diagrams, etc. to complete the 95% design into a fully constructible final design.

2. Management Plan

a. Subfactor 1: Project Personnel:

· A resume or information provided for each proposed personnel which includes, Project Management, site superintendence, quality control manager, infection and safety, as well as a list of major subcontractors and A-E design personnel who will be utilized throughout the life of the contract, should be included with detailed background, education, current certifications, and indicative of acceptable experience and listing of projects where personnel worked together as a team.

b. Sub-factor 2: Quality Control & Risk Assessment:

· Offeror must submit a written plan which demonstrates the ability to Complete the project and all requirements within the contract terms and conditions.

· Demonstrates techniques for maintain quality control for workmanship, material, and work progress.

· Demonstrates in detail office procedures that ensure all contractual requirements will be completed on time and all written documents and records (e.g., payrolls, daily logs, submittals, insurance certificates, payments, change orders, supplemental agreements, correspondence, etc.) are easily accessible.

· Demonstrates techniques for work coordination with Subcontractors. Describe what is in place to monitor performance of Subcontractors and guarantee performance. Describe how contract requirements flow down to the lowest level of Subcontractor.

· Demonstrates in detail a written Risk Assessment on this project to include an understanding of the site conditions and plans to deal with varying elements and factors affecting the work (e.g, weather, local obstacles, public access and other conditions, inflation, cost of fuel, length of contract performance as it relates to offering a firm-fixed-price without the ability to make inflationary adjustments). The Risk Assessment shall include what contingencies are being anticipated and what plans are proposed to address them.

3. Scheduling:

· Must submit a proposed construction schedule for this project starting from NTP through the completion of construction, this will include milestones throughout this project such as parallel, sequential, or fast track. Shorter time will be rated higher.

· Describe objectives to be completed at each of the design milestones.

· If phasing is needed, include a breakdown of the phasing plan using elevator and building numbers.

· Time needed to complete each one of those phases

4. Price Evaluation:

· Provide pricing to include all work to be completed for the entire design and construction of the project. Must follow guidelines according to FAR 15.404-1(b)(2)(i)

· When combined all non-cost/non-price evaluation factors are significantly more important than price and may be used as a tradeoff for a higher rated higher priced technical proposal.

Coatesville Veterans Affairs Medical Center (CVAMC) Design / Build Replace 10 Elevators, Project No. 542-14-107

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

(a) Materials consisting of drawings, specifications and contract forms may be obtained by qualified General (Prime) Contractors interested in submitting Proposals direct to the Department of Veterans Affairs from beta.sam.gov

(b) Subcontractors, material firms and others interested in preparing sub-proposals may obtain a list of Prime Contractors from beta.sam.gov via the Interested Vendors Section.

(c) A bond is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bond in the proper form and amount, when submitting the price proposal, will result in rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(d) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser…