36C24118Q9148-0003002.xlsx
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- VISN 1 BPA BCMA CARTS
- Solicitation number
- 36C24118Q9148
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36C24118Q9148 0003 General Cart and Specific Cart Requirements 719 V (2).xlsx
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| 36C24118A0051-000.docx | DOCX document | |
| 36C24118Q9148-0006001.xlsx | XLSX spreadsheet | |
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| 36C24118Q9148-0004001.xlsx | XLSX spreadsheet | |
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| 36C24118Q9148-0003001.xlsx | XLSX spreadsheet | |
| 36C24118Q9148-0003000.docx | DOCX document | |
| 36C24118Q9148-0002000.docx | DOCX document | |
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General Cart Requirements
| Requirements for All COW; Small, Medium, Large BCMA; and Tranfer Carts |
| COW Footprint size: 16” W X 18” D (±3" W x ±3" D) (Mobile workstation that may have between 1 and 6 storage and medication drawer cassettes) |
| Small BCMA Cart Footprint Size: 16” W X 18” D (±3" W x ±3" D) (Mobile workstation that may have between 1 and 6 storage and medication drawer cassettes) |
| Medium BCMA Cart Footprint Size: 27.5” W x 25” D (±3" W x ±3" D) (Mobile workstation that may have between 1 and 6 storage and medication drawer cassettes) |
| Large BCMA Cart: 39” W X 25” D (±3" W x ±3" D) (Mobile workstation that may have between 1 and 6 storage and medication drawer cassettes) |
| Transfer Cart Footprint Size: 42” W X 31.5” D (±3" W x ±3" D) (Mobile Cart that may have at least 20 drawer cassettes) |
| Construction Design and Quality |
| The cart will have no sharp edges. The carts’ protruding edges and corners of cart will be rounded or otherwise protected to prevent injury to staff or patients. |
| Cart will have disinfectant ready housing or be coated with bacteriostatic material to reduce infection transmission. |
| All external components will be securely mounted. |
| The cart will be secure and provide adequate protection against moving and electrically energized parts. |
| The cart will be well constructed with durable materials to withstand typical abuse and cleaning. |
| Switches, knobs, and other controls will be designed for conditions of heavy use. |
| Connections will be secure to resist accidental disconnection and will maintain sterility, when appropriate. |
| The cart battery will be accessible for service and provide an external, visual indicator of power level status and function. |
| Push Handles |
| Handles will be made of durable, disinfect able material and ergonomic to promote safe and efficient maneuverability. |
| Casters |
| Cart will contain a minimum of 4 round casters each at least 5 inches in diameter to facilitate transport over doorway thresholds and over small obstacles that may be encountered |
| Casters will swivel and have at least 2 locking casters to prevent unwanted movement. |
| Locking mechanism on the casters will be easily accessible by user’s foot |
| Casters will have one steering caster or steer assist capabilities. |
| Casters will be easily replaced if they become defective. |
| RME Infection Control |
| The vendor will provide training and written instructions, procedures, and documentation necessary to properly and safely disinfect the cart and accessories between patient uses. |
| The cart will be constructed to prevent fluids from entering mechanical areas. |
| Labeling |
| Labels and markings will be clear and legible. |
| Labels and markings will be durable enough to withstand routine cleaning and normal wear. |
| Appropriate warning labels will be provided on the cart |
| Ease of Use |
| The cart will be simple to use, operate, and maintain. |
| Abbreviated operating instructions will be included on or with the cart. |
| The cart will be easy to clean, disinfect, and/or sterilize, as appropriate. |
| The cart will be designed to provide easy access to serviceable parts and accessories. |
| Controls |
| The controls (e.g., switches, knobs) will be visible and clearly identified, and their function will be self-evident. |
| Device design will prevent misinterpretation of displays and control settings. |
| Switches and controls will be protected against accidental setting changes (i.e., due to someone brushing against the panel). |
| Controls will be sealed against penetration of liquids. |
| Ergonomics |
| The carts will provide a high level of stability and maneuverability while the cart is either pushed or pulled during use. |
| The handles will be ergonomically designed to reduce risk of staff injury and/or discomfort |
| Push/pull force of empty cart on hard surface will not exceed 5 lbs |
| Push/pull force of loaded cart on hard surface will not exceed 20 lbs |
| Electrical Requirements |
| The cart will operate on regular 110 VAC medical provided power, and connect to standard electrical receptacles. |
| The cart will operate at 15 amperes or less. |
| Meets UL2601 and IBC 60601-1 standards |
| Battery Operation |
| The cart will provide battery with AC power cord to ensure full cart operations. |
| Battery will meet the following specifications: |
· Minimum Run Time: 8 hours
· Maximum Full Charge Time: 3 hours
· Rechargeable Battery Type: Lithium Iron Phosphate
| If the battery solution has hot swappable batteries or batteries that need to be replaced, the vendor will provide 2 additional batteries per cart for spares along with charging element for batteries. |
| Height adjustable |
| Monitor will adjust independently of work surface |
| Highest keyboard tray height will be 45” above the floor |
| Work Surface |
| The cart shall provide a stable, easily cleanable work surface for organizing work and documents. |
| The work surface shall be able to contain liquid spills. |
| The work surface shall be anti-slip, but not required. |
| The work surface shall be antimicrobial. |
| The work surface shall not be smaller than 234 square inches with a task light. |
| Keyboard and Mouse Tray |
| The cart will provide a retractable tray for keyboard |
| The cart will provide storage area for mouse |
| The keyboard tray will provide separate ambidextrous work surface for mouse with a minimum of 50 square inches space for mouse |
| The work surface for the mouse will be available on either the left or the right side of the keyboard |
| The cart will include a light source for the keyboard when cart is being used in a dark room. |
| The keyboard will be able to tilt negatively. |
| The keyboard lifespan will exceed 1 million keystrokes. |
| Tray will close securely when keyboard is not in use. |
| The keyboard tray will pull out far enough to expose all keys. |
| Keyboard will be able to be disinfected with up to 10 minutes dwell time. |
| Storage Drawers |
| Drawers’ sizes and configurations in the carts will be customizable, configurable, and interchangeable. |
| The carts will have options for storage drawers with the following requirements: |
| a. Medication drawer: at least 2" H x 12" W x 11" D or up to 4 medication drawers at least 2" H x 3" W x 11" D |
| b. Storage drawer: at least 2.5" H x 12" W x 11" D or up to 4 storage drawers at least 2.5" H x 3" W x 11" D |
| Cassettes will be compatible with other sized carts from the same vendor |
| Drawers will be able to be partitioned and labeled. |
| Drawers will close securely. |
| Monitor Mount |
| The cart will include a monitor support system that allows users to change position of monitor vertically and horizontally. |
| The mount will be able to swivel from side to side. |
| Monitor mount will also be capable of tilting up or down. |
| Mount will be able to support a standard flat panel monitor no smaller than 22 inches. |
| Mount will include adapter for 75 or 100mm VESA mounting. |
| Power Cord |
| The power cord will be coiled and have a way to attach to the cart to keep it from dragging on floor during transport. |
| The power cord will be no shorter than 8 feet in length. |
| The power cord will be durable and able to withstand the force of being pulled from the wall receptacle while still connected to a cart as it is rolled away for use. |
| Computer Space |
| The cart will have adequate space to stow away the VA approved computer. |
| The stow-away space will provide additionally at least two inches in width and length of the dimensions of the computer to allow for USB connections. |
| All USB connections will be secured in the computer space |
| Apparatus for housing the computer will allow user access to visualize computer status (e.g. will be able to see the power indicator). |
| Physical access to the power button on the computer will be readily available. |
| The compartment will protect the computer from spills and be adequate to house other electrical connections. |
| Computer space will have ventilation for the computer. |
| Cables shall be enclosed where possible in order to mitigate any potential patient safety hazards but easily accessible for repair and maintenance. |
| Power Indicators |
| Cart will have separate and easily visualized battery power indicators and charging status indicators available for cart. |
| Warranty |
| Minimum of three year warranty shall be included. |
| During the warranty period, the vendor shall provide all-inclusive service (parts, labor, preventive maintenance, travel and unlimited repairs) at no additional cost Monday-Friday between the hours of 7:00 am – 4:30 pm (excluding holidays). |
| Software updates are included for the lifetime of the carts. |
| Security |
| a. The cart shall provide the means by which the computer can be securely tethered to the cart. |
| b. The cart shall also provide the ability to securely house, contain, and conceal the computer itself. |
| c. The cart shall provide keyless, lock-able drawers that are configurable to provide adequate, safe storage of medications and supplies. |
| d. There shall be a metal lock with key shall be provided with each cart that can override the electronic lock(s) in the case of a power failure or other cart malfunction. |
| e. The electronic locking mechanism shall exceed 90,000 lock/unlock cycles. |
| f. At least two levels of access (standard user and master) shall be provided and managed with different, configurable access codes. |
| g. Drawers shall have a lock timeout that is adjustable from 3 minutes to 10 minutes. |
| h. If drawers have alarming function, it shall have a silencing option. |
| Hardware Requirements |
| a. LCD Monitor – washable and/or able to disinfect |
· Screen: 22in (will accept up to 24 in)
· Resolution: 1280 x 1024
· Brightness: 300 cd/m
· Contrast Ratio: DC 8000:1 (1000:1) (Typ.)
| b. The vendor shall provide the following computer options for each type of cart: |
| 1. All-in-One Computer - Tangent M24T or equal |
| 2. Small Form Factor Computer – Dell 7050 Micro or equal |
| c. Both computer options shall have the following Salient Characteristics: |
· Supports Windows 7/10
· 8GB (2x4GB) 2400MHz DDR4 Memory
· 500 GB, SATA, 7200 RPM or better hard drive
· Intel® Dual Band Wireless AC 8265 (802.11ac) 2x2 + Bluetooth and a FIPS-140-2 encrypted communications
· Desktop and Mobile Architecture for System Hardware (DASH) 2.0 or equivalent to include credential storage and key manage for Microsoft Windows. Authenticated code model based secure boot that verifies known and trusted BIOS is booting the platform. Hardware accelerated data encryption and decryption.
· CPU must be latest generation processor technology.
· Must be i7 or better or equivalent
· Processor and chipset support BIOS protection, detection and recovery
· Processor and chipset support for Operating System Trusted Boot & UEFI Secure Boot
· Processor and chipset support for Trusted execution environment with a crypto module in hardware that is FIPS 140-2 (in process allowed but validated is preferred)
· Processor and chipset support for AES Processor Accelerated Encryption
· Processor and chipset support for PKI secure remote power up/down/reset
· Stable image hardware platform that is available for at least 12 months
· Virtualization Technology for Directed I/O"
| d. Keyboard - Seal Shield Silver Seal™ Antimicrobial & Washable Medical Grade Keyboard or equivalent |
| e. Mouse - 3 Buttons Tilt Wheel USB Optical, and disinfectable |
| f. Barcode Scanner - Honeywell Xenon 1902 wireless scanner or equal (shall be VA approved and FIPS compliant) –with holder/charger, disinfect able |
| g. Signature Pad – IMed Consent Epad |
| h. At least 6 USB ports for all hardware to connect to computer via a USB hub and/or computer |
Specific Cart Requirements Specific Requirements for COW; Small, Medium, Large BCMA; and Transfer Carts
| Requirements For COW |
| COW Footprint size: 16” W X 18” D (±3" W x ±3" D) |
| Requirements For Small BCMA Carts |
| Small BCMA Cart Footprint Size: 16” W X 18” D (±3" W x ±3" D) |
| o Privacy screen for provided monitor |
| o Zebra label printer |
| o Medicine cup dispenser (small cups) |
| o Mount for a VA provided PIV card reader (SCM Smart Card Reader) |
| Requirements for Medium BCMA Carts |
| Medium BCMA Cart Footprint Size: 27.5” W x 25” D (±3" W x ±3" D) |
| o Privacy screen for provided monitor |
| o Zebra label printer |
| o Waste Container (size: 1 qt) |
| o Mount for a VA provided Sharps container (size: 1 qt) |
| o Medicine cup dispenser (small cups) |
| o Cup dispenser (drinking size) |
| o Water pitcher holder |
| o Biohazard container |
| o Mount for a VA provided PIV card reader (SCM Smart Card Reader) |
| o IV pole |
| Requirements for Large BCMA Carts |
| Large BCMA Cart: 39” W X 25” D (±3" W x ±3" D) |
| o Privacy screen for provided monitor |
| o Zebra label printer |
| o Waste Container (size: 1 qt) |
| o Mount for a VA provided Sharps container (size: 1 qt) |
| o Medicine cup dispenser (small cups) |
| o Cup dispenser (drinking size) |
| o Water pitcher holder |
| o Biohazard container |
| o Mount for a VA provided PIV card reader (SCM Smart Card Reader) |
| o IV pole |
| Requirements for Transfer Carts |
(Mobile Cart that may have at least 20 drawer cassettes)
| Transfer Cart Footprint Size: 42” W X 31.5” D (±3" W x ±3" D) |
| Storage/Medication Drawers |
| Minimum of 20 cassettes of medication and/or storage drawers |
| Cassettes shall be compatible and match configuration with other sized carts from the same vendor |
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