36C24118Q9148-000.docx

DOCX document 146 KB Posted Jul 10, 2018

Attached to: VISN 1 BPA BCMA CARTS
Solicitation number: 36C24118Q9148
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1

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36C24118Q0244 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010

VISN 1 BPA BCMA CARTS

03104 36C24118Q9148 07-18-2018 N 339112 Department of Veterans Affairs VAMC Manchester 718 Smyth Road Manchester NH 03104 Joyce Goodale 603-629-3207 joyce.goodale@va.gov VISN 1 VA Facilities Please see RFQ for list of locations joyce.goodale@va.gov Contracting Officer

VISN 1 BCMA MEDICATION CARTS AND COW’S

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24118Q9148 07-10-2018

JOYCE GOODALE

603-629-3207 07-18-2018

4:00 PM

Department of Veterans Affairs VAMC Manchester 718 Smyth Road Manchester NH 03104 X 339112 1000 Employees N/A X Department of Veterans Affairs VISN 1 Facilities see attached delivery schedule for details Boston Ma 02132 36C241 Department of Veterans Affairs VAMC Manchester 718 Smyth Road Manchester NH 03104

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page This RFQ is for BCMA carts for VISN 1. The governments intends to award a BPA for the period of performance of five (5) years from the date of award.

Quoters should follow instruction in 52.212-1 and evaluation criteria in section E. Pricing should be identified in B.2 Price/Cost Schedule attached to the RFQ.

This solicitation is unrestricted in accordance with the non-manufacture rule.

RFQ responses are due 7/18/2018 at 4:00 PM EST. RFQ responses must be submitted via email to:

joyce.goodale@va.gov Hand deliveries will not be accepted.

Thank you See CONTINUATION Page X X Table of Contents

SECTION A	3
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS	3
A.2 CONTRACT ADMINISTRATION DATA	6
A.4 PWS Part II - Item Description	10
SECTION B - CONTINUATION OF SF 1449 BLOCKS	42
B.1 INTRODUCTION	42
B.2 BPA TERMS AND CONDITIONS	42
B.3 ADMINISTRATIVE DATA	42
B.4 PRICING DATA	42
B.5 AUTHORIZED LIMITS	43
B.6 OBLIGATION OF FUNDS	43
B.7 PERIOD OF PERFORMANCE	43
B.8 AUTHORIZED INDIVIDUALS	43
B.9 ORDER FORMAT	43
B.10 FEDERAL HOLIDAYS	43
B.11 PERFORMANCE	44
B.12 PRECEDENCE	44
SECTION C - CONTRACT CLAUSES	45
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	45
C.2 BPA ORDER INTRODUCTORY LANGUAGE	45
C.3 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989)	45
C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)	46
C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)	46
C.6 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992)	46
C.7 VAAR 852.211-70 SERVICE DATA MANUALS (NOV 1984) ALTERNATE I (JAN 2008)	46
C.8 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008)	48
C.9 VAAR 852.219-9 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM REQUIREMENTS (DEC 2009)	49
C.10 SUBCONTRACTING PLAN--MONITORING AND COMPLIANCE (JUN 2011)	50
C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)	50
C.13 VAAR 852.246-70 GUARANTEE (JAN 2008)	51
C.14 VAAR 852.246-71 INSPECTION (JAN 2008)	52
C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)	52
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	60
PAST PERFORMANCE SURVEY	61
SECTION E - SOLICITATION PROVISIONS	65
E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	65
E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)	65
E.3 52.216-1 TYPE OF CONTRACT (APR 1984)	66
E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)	66
E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)	67
E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)	67
E.7 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)	68
E.8 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003)	68
E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (NOV 2017)	71

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C241 Administering CO Joyce Goodale

Department of Veterans Affairs

VAMC Manchester

718 Smyth Road

Manchester NH 03104

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[x] upon acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

Page 1 of

A.3 Performance Work Statement (PWS)

Background/General Information:

VISN 01 is seeking to replace its Barcode Medication Administration (BCMA) carts, Computer on Wheels (COWs), and Transfer carts throughout the VISN by establishing a blanket purchase agreement (BPA) that covers the all VA Medical Centers in New England (VISN 1). The contactor shall include all equipment, accessories, materials, installation services, and training services specified in this Performance Work Statement (PWS) document. The contactor shall provide BCMA Carts and COWs, which demonstrate compliance to all aspects of the UL2601 and D-IBC 60601-1 standards.

BCMA carts serve two primary functions:

1) Mobile cart which provides an efficient means of storing, organizing and transporting medications and supplies to patients during the medication administration process including but not limited to the following:

· medications that have been delivered by pharmacy to the unit,

· medications pulled from the pharmacy dispensing system by nursing staff,

· stored ward stock supplies (e.g., cups, syringes) transporting them to the patients

· work surface for preparing of medication at point of administration

2) Point-of-care computing and technology-based medication administration recording system.

COWs also serve point-of-care computing and efficient means of storing supplies. Transfer carts serve the primary function of transferring medications and supplies securely in storage drawers matching the BCMA carts from the pharmacy and medication cabinets.

For all carts, the vendor shall provide trade-in and/or disposal of existing carts (minus hard drive which will be retained by the site for proper disposition) that will be decommissioned by the sites upon delivery of the new units. The vendor shall provide shipping and/or transportation for these units.

Period of Performance:

The intent of the Government is to establish a Blanket Purchase Agreement (BPA) with a period of performance of five years from the date of award. This BPA is to have firm fixed pricing per the price schedule in this solicitation. Please ensure pricing for the BPA is included in a responsive quote.

Contractor Responsibilities:

· Implementation Services shall include the following:

· A project manager

· Detailed project timeline with defined roles and responsibilities (including vendor provided and VA resources)

· On-site installation coordination of all equipment and accessories, a training plan, and schedule for Go-Live.

· Materials provided shall be new equipment, parts, and accessories as specified in this PWS.

· The vendor shall deliver materials to the job site in original equipment manufacturers (OEM) original unopened containers, clearly labeled with the OEM's name, equipment model and serial identification numbers, delivery order number, and VA purchase order number.

· The vendor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number.

· All on-site installation services shall be vendor-provided by technical staff (not sales reps) fully trained to service and install BCMA Cart products, parts, and accessories as specified.

· The vendor shall provide, maintain, and dispose all material waste and packaging associated with the BCMA Carts and COWs/products and/or waste generated during the installation services.

· Vendor will be responsible for moving waste materials from job site(s) to a vendor-provided waste container, and then off site.

· The vendor shall provide the following documentation for the proposed BCMA Cart Configuration:

· Two copies of the operator’s manual for every 10 BCMA Carts and COWs purchased

· Two copies of complete technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists for every 10 BCMA Carts and COWs purchased

· One copy of technical service manual and one copy of operator’s manual shall be provided for orders of less than 10 BCMA Carts and COWs.

· Electronic versions of both operator’s manual and technical service manuals for BCMA Carts and COWs

· DVD or web based training for both operator’s manual and service if available.

Government Responsibilities:

· Each VA Site is responsible for inventorying materials prior to acceptance of order

· Each VA Site shall identify and provide limited daily storage of vendor parts/supplies at the time of delivery and reject items that do not conform to this requirement.

Training Requirements:

· Contractor will provide technical training to ensure Biomed staff at each facility have the ability to service and support the BCMA Carts and COWs at an equivalent level of a vendor-provided fully trained service technician. All cost and expenses for the contractor to provide the technical training required shall be included with the purchase of the carts.

· Contractor shall provide any special service tools and/or test equipment comparable with that provided to the OEM’s service personnel.

· Upon delivery of the BCMA Carts and COWs, certified instructors must provide user training for staff on day, evening, and night shifts at times to be determined by each facility.

· Day shift (0730-1600)

· Evening Shift (1530-MN)

· Night Shift (2330-0800)

· All staff needs to be trained within two weeks of delivery of carts. Training needs to be flexible based on day, evening, night, and weekend shifts. All times will be determined by each facility.

Trade-In or Disposal:

· Contractor shall provide trade-in and/or disposal for the VA BCMA Carts and COWs.

· Damaged disk drives will be maintained by the local site and properly disposed.

Specific Cart Requirements:

See attached Excel document for complete list of requirements.

Facility Quantities estimate Quantities By Facility (estimates)

Facility

Total Cart Count

Transfer Cart Count

Large Cart Count

Medium Cart Count

Small Cart

Computer on Wheels Count

Parts and Accessories (list them)

1
VA Boston Healthcare Network
90
0
27
0
0
63
Barcode Scanner (25) Zebra Label Printer (12)

West Roxbury Campus

Jamaica Plain Campus

Brockton Campus

2
VA Connecticut Health System
100
0
1
6
0
93
Barcode Scanner (100)

West Haven Campus

Mouse (150)

Newington Campus

Keyboard (150)

Privacy Screen (50)

3
Bedford VAMC
39
0
30
4
0
47

4
Providence VAMC
45
0
10
0
0
35

5
VA Central Western Massachusetts
20
0
10
0
0
10

6
VA Maine - Togus
29
0
9
0
0
20
Barcode Scanners (100)

7
VA Manchester
30
0
0
0
0
30

8
VA White River Junction
50
0
0
0
0
50

A.4 PWS Part II - Item Description Requirements for COWs/WOWs (Mobile workstation that may have storage drawers but DOES NOT contain any medication drawers)

COW Footprint size: 16” W X 18” D (±3" W x ±3" D)

Construction Design and Quality l l

a. The cart shall have no sharp edges. The carts’ protruding edges and corners of cart shall be rounded or otherwise protected to prevent injury to staff or patients.

b. Cart shall have disinfectant ready housing or be coated with bacteriostatic material to reduce infection transmission.

c. All external components shall be securely mounted.

d. The cart shall be secure and provide adequate protection against moving and electrically energized parts.

e. The cart shall be well constructed with durable materials to withstand typical abuse and cleaning.

f. Switches, knobs, and other controls shall be designed for conditions of heavy use.

g. Connections shall be secure to resist accidental disconnection and shall maintain sterility, when appropriate.

h. The cart battery shall be accessible for service and provide an external, visual indicator of power level status and function.

Push Handles

a. Handles shall be made of durable, disinfect able material and ergonomic to promote safe and efficient maneuverability.

Casters

a. Cart shall contain a minimum of 4 round casters each at least 5 inches in diameter to facilitate transport over doorway thresholds and over small obstacles that may be encountered

b. Casters shall swivel and have at least 2 locking casters to prevent unwanted movement.

c. Locking mechanism on the casters shall be easily accessible by user’s foot

d. Casters shall have one steering caster or steer assist capabilities.

e. Casters shall be easily replaced if they become defective.

RME Infection Control

a. The vendor shall provide training and written instructions, procedures, and documentation necessary to properly and safely disinfect the cart and accessories between patient uses.

b. The cart shall be constructed to prevent fluids from entering mechanical areas.

Labeling

a. Labels and markings shall be clear and legible.

b. Labels and markings shall be durable enough to withstand routine cleaning and normal wear.

c. Appropriate warning labels shall be provided on the cart

Ease of Use

a. The cart shall be simple to use, operate, and maintain.

b. Abbreviated operating instructions shall be included on or with the cart.

c. The cart shall be easy to clean, disinfect, and/or sterilize, as appropriate.

d. The cart shall be designed to provide easy access to serviceable parts and accessories.

Warranty

a. The vendor shall provide details of standard warranty.

b. The vendor shall include batteries in their proposed warranty, or provide an additional battery warranty or replacement plan

c. During the warranty period, the vendor shall provide all-inclusive service (parts, labor, preventive maintenance, travel and unlimited repairs) at no additional cost Monday-Friday between the hours of 7:00 am – 4:30 pm (excluding holidays).

d. Software updates are included for the lifetime of the applicable carts.

Hardware Requirements

a. LCD Monitor – washable and/or able to disinfect

· Screen: 22in (will accept up to 24 in)

· Resolution: 1280 x 1024

· Brightness: 300 cd/m

· Contrast Ratio: DC 8000:1 (1000:1) (Typ.)

b. The vendor shall provide the following computer options for the carts:

o All-in-One Computer - Tangent M24T or comparable o Small Form Factor Computer – Dell 7050 Micro or comparable

c. Both computer options shall have the following Salient Characteristics:

· Supports Windows 7/10

· 8GB (2x4GB) 2400MHz DDR4 Memory

· 500 GB, SATA, 7200 RPM or better hard drive

· Intel® Dual Band Wireless AC 8265 (802.11ac) 2x2 + Bluetooth and a FIPS-140-2 encrypted communications

· Desktop and Mobile Architecture for System Hardware (DASH) 2.0 or equivalent to include credential storage and key manage for Microsoft Windows. Authenticated code model based secure boot that verifies known and trusted BIOS is booting the platform. Hardware accelerated data encryption and decryption.

· CPU must be latest generation processor technology.

· Must be i7 or better or equivalent

· Processor and chipset support BIOS protection, detection and recovery

· Processor and chipset support for Operating System Trusted Boot & UEFI Secure Boot

· Processor and chipset support for Trusted execution environment with a crypto module in hardware that is FIPS 140-2 (in process allowed but validated is preferred)

· Processor and chipset support for AES Processor Accelerated Encryption

· Processor and chipset support for PKI secure remote power up/down/reset

· Stable image hardware platform that is available for at least 12 months

· Virtualization Technology for Directed I/O"

d. Keyboard - Seal Shield Silver Seal™ Antimicrobial & Washable Medical Grade Keyboard or equivalent

e. Mouse - 3 Buttons Tilt Wheel USB Optical, and disinfect able

f. Barcode Scanner - Honeywell Xenon 1902 wireless scanner (shall be VA approved and FIPS compliant) –with holder/charger, disinfect able

g. Signature Pad – IMed Consent Epad

h. At least 6 USB ports for all hardware to connect to computer via a USB hub and/or computer

Controls

a. The controls (e.g., switches, knobs) shall be visible and clearly identified, and their function shall be self-evident.

b. Device design shall prevent misinterpretation of displays and control settings.

c. Switches and controls shall be protected against accidental setting changes (i.e., due to someone brushing against the panel).

d. Controls shall be sealed against penetration of liquids.

Ergonomics

a. The carts shall provide a high level of stability and maneuverability while the cart is either pushed or pulled during use.

b. The handles shall be ergonomically designed to reduce risk of staff injury and/or discomfort

c. Push/pull force of empty cart on hard surface shall not exceed 5 lbs

d. Push/pull force of loaded cart on hard surface shall not exceed 20 lbs

Electrical Requirements

a. The cart shall operate on regular 110 VAC medical provided power, and connect to standard electrical receptacles.

b. The cart shall operate at 15 amperes or less.

c. Meets UL2601 and IBC 60601-1 standards

Battery Operation

a. The cart shall provide battery with AC power cord to ensure full cart operations.

b. Battery shall meet the following specifications:

· Minimum Run Time: 8 hours

· Maximum Full Charge Time: 3 hours

· Rechargeable Battery Type: Lithium Iron Phosphate

c. If the battery solution has hot swappable batteries or batteries that need to be replaced, the vendor shall provide 2 additional batteries per cart for spares along with charging element for batteries.

Auxiliary Power

a. The cart shall provide an auxiliary power source with no less than 3 available power receptacles.

b. Auxiliary power source shall be properly concealed, yet easy to access.

Security

a. The cart shall provide the means by which the computer can be securely tethered to the cart.

b. The cart shall also provide the ability to securely house, contain, and conceal the computer itself.

c. The cart shall provide keyless, lock-able drawers that are configurable to provide adequate, safe storage of medications and supplies.

d. There shall be a metal lock with key shall be provided with each cart that can override the electronic lock(s) in the case of a power failure or other cart malfunction.

e. The electronic locking mechanism shall exceed 90,000 lock/unlock cycles.

f. At least two levels of access (standard user and master) shall be provided and managed with different, configurable access codes.

g. Drawers shall have a lock timeout that is adjustable from 3 minutes to 10 minutes.

h. If drawers have alarming function, it shall have a silencing option.

Work Surface

a. The cart shall provide a stable, easily cleanable work surface for organizing work and documents.

b. The work surface shall be able to contain liquid spills.

c. The work surface shall be anti-slip, but not required.

d. The work surface shall be antimicrobial.

e. The work surface shall not be smaller than 234 square inches with a task light.

Height Adjustable

a. Monitor shall adjust independently of work surface

b. Highest keyboard tray height shall be 45” above the floor

Keyboard and Mouse Tray

a. The cart shall provide a retractable tray for keyboard

b. The cart shall provide storage area for mouse

c. The keyboard tray shall provide separate ambidextrous work surface for mouse with a minimum of 50 square inches space for mouse

d. The work surface for the mouse shall be available on either the left or the right side of the keyboard

e. The cart shall include a light source for the keyboard when cart is being used in a dark room.

f. The keyboard shall be able to tilt negatively.

g. The keyboard lifespan shall exceed 1 million keystrokes.

h. Tray shall close securely when keyboard is not in use.

i. The keyboard tray shall pull out far enough to expose all keys.

j. Keyboard shall be able to be disinfected with up to 10 minutes dwell time.

Storage Drawers

a. The cart shall provide 1 to 4 cassettes of storage drawers

b. Drawers’ sizes and configurations in the carts shall be customizable, configurable, and interchangeable.

c. The carts shall have options for storage drawers with the following requirements:

· Storage drawer: at least 2.5" H x 12" W x 11" D or up to 4 storage drawers at least 2.5" H x 3" W x 11" D

d. Cassettes shall be compatible with other sized carts from the same vendor

e. All drawer configurations and sizes shall be provided

f. Drawers shall be able to be partitioned and labeled.

g. Drawers shall close securely.

h. Additional drawers shall be provided and equal the quantity of drawers included for every cart purchased

Monitor Mount

a. The cart shall include a monitor support system that allows users to change position of monitor vertically and horizontally.

b. The mount shall be able to swivel from side to side.

c. Monitor mount shall also be capable of tilting up or down.

d. Mount shall be able to support a standard flat panel monitor no smaller than 22 inches.

e. Mount shall include adapter for 75 or 100mm VESA mounting.

Power Cord

a. The power cord shall be coiled and have a way to attach to the cart to keep it from dragging on floor during transport.

b. The power cord shall be no shorter than 8 feet in length.

c. The power cord shall be durable and able to withstand the force of being pulled from the wall receptacle while still connected to a cart as it is rolled away for use.

Computer Space

a. The cart shall have adequate space to stow away the VA approved computer.

b. The stow-away space shall provide additionally at least two inches in width and length of the dimensions of the computer to allow for USB connections.

c. All USB connections shall be secured in the computer space

d. Apparatus for housing the computer shall allow user access to visualize computer status (e.g. shall be able to see the power indicator).

e. Physical access to the power button on the computer shall be readily available.

f. The compartment shall protect the computer from spills and be adequate to house other electrical connections.

g. Computer space shall have ventilation for the computer.

Accessories

a. Cables shall be enclosed where possible in order to mitigate any potential patient safety hazards but easily accessible for repair and maintenance.

b. All parts and accessories shall be included in the price and purchase of the cart:

o Privacy screen for provided monitor o Barcode Scanner and mount - Honeywell Xenon 1902 wireless scanner (must be VA approved and FIPS compliant) o Signature Pad and mount – IMed Consent Epad o Battery o Power Cord o Cables o Casters o A mount for a VA provided PIV card reader (SCM Smart Card Reader) o Additional accessories are welcome

Power Indicators

a. Cart shall have separate and easily visualized battery power indicators and charging status indicators available for cart.

Requirements for Small Medication Carts (Mobile workstation that may have between 1 and 6 storage and medication drawer cassettes)

Small BCMA Cart Footprint Size: 16” W X 18” D (±3" W x ±3" D)

Construction Design and Quality l l

a. The cart shall have no sharp edges. The carts’ protruding edges and corners of cart shall be rounded or otherwise protected to prevent injury to staff or patients.

b. Cart shall have disinfectant ready housing or be coated with bacteriostatic material to reduce infection transmission.

c. All external components shall be securely mounted.

d. The cart shall be secure and provide adequate protection against moving and electrically energized parts.

e. The cart shall be well constructed with durable materials to withstand typical abuse and cleaning.

f. Switches, knobs, and other controls shall be designed for conditions of heavy use.

g. Connections shall be secure to resist accidental disconnection and shall maintain sterility, when appropriate.

h. The cart battery shall be accessible for service and provide an external, visual indicator of power level status and function.

Push Handles

a. Handles shall be made of durable, disinfect able material and ergonomic to promote safe and efficient maneuverability.

Casters

a. Cart shall contain a minimum of 4 round casters each at least 5 inches in diameter to facilitate transport over doorway thresholds and over small obstacles that may be encountered

b. Casters shall swivel and have at least 2 locking casters to prevent unwanted movement.

c. Locking mechanism on the casters shall be easily accessible by user’s foot

d. Casters shall have one steering caster or steer assist capabilities.

e. Casters shall be easily replaced if they become defective.

RME Infection Control

a. The vendor shall provide training and written instructions, procedures, and documentation necessary to properly and safely disinfect the cart and accessories between patient uses.

b. The cart shall be constructed to prevent fluids from entering mechanical areas.

Labeling

a. Labels and markings shall be clear and legible.

b. Labels and markings shall be durable enough to withstand routine cleaning and normal wear.

c. Appropriate warning labels shall be provided on the cart

Ease of Use

a. The cart shall be simple to use, operate, and maintain.

b. Abbreviated operating instructions shall be included on or with the cart.

c. The cart shall be easy to clean, disinfect, and/or sterilize, as appropriate.

d. The cart shall be designed to provide easy access to serviceable parts and accessories.

Warranty

a. The vendor shall provide details of standard warranty.

b. The vendor shall include batteries in their proposed warranty, or provide an additional battery warranty or replacement plan

d. Software updates are included for the lifetime of the applicable carts.

Hardware Requirements

a. LCD Monitor – washable and/or able to disinfect

· Screen: 22in (will accept up to 24 in)

· Resolution: 1280 x 1024

· Brightness: 300 cd/m

· Contrast Ratio: DC 8000:1 (1000:1) (Typ.)

b. The vendor shall provide the following computer options for the carts:

o All-in-One Computer - Tangent M24T or comparable o Small Form Factor Computer – Dell 7050 Micro or comparable

c. Both computer options shall have the following Salient Characteristics:

· 8GB (2x4GB) 2400MHz DDR4 Memory

· 500 GB, SATA, 7200 RPM or better hard drive

· Intel® Dual Band Wireless AC 8265 (802.11ac) 2x2 + Bluetooth and a FIPS-140-2 encrypted communications

· CPU must be latest generation processor technology.

· Must be i7 or better or equivalent

· Processor and chipset support BIOS protection, detection and recovery

· Processor and chipset support for Operating System Trusted Boot & UEFI Secure Boot

· Processor and chipset support for Trusted execution environment with a crypto module in hardware that is FIPS 140-2 (in process allowed but validated is preferred)

· Processor and chipset support for AES Processor Accelerated Encryption

· Processor and chipset support for PKI secure remote power up/down/reset

· Stable image hardware platform that is available for at least 12 months

· Virtualization Technology for Directed I/O"

d. Keyboard - Seal Shield Silver Seal™ Antimicrobial & Washable Medical Grade Keyboard or equivalent

e. Mouse - 3 Buttons Tilt Wheel USB Optical, and disinfectable