0003_Attachment G - Proposal Booklet.docx

Attachment G

Solicitation 36C10X21R0022 Offeror Name:

VECTOR

Proposal Booklet for Solicitation 36C10X21R0022 Instructions: Complete the following information, as requested. Any information other than the offeror and size status information listed on this page below will not be evaluated. The Cover Page is limited to one page.

Proposed Subcontracting Structure, Technical Capability, and SF1449 and Amendments may be submitted as one file or separate files in MS Word or Adobe pdf formats only. Pricing Templates must be submitted in MS Excel ONLY as a separate file. PDF files of Pricing Templates will not be accepted and will render the offeror ineligible for award.

Offeror Information

Name:

Address:

Primary POC Name:

Primary POC Phone Number:

Primary POC E-mail:

DUNS Number:

Date of Submission:

Time Specified for Receipt of Offers:

Remit to Address, if different from above:

Prime Contractor Size Status – SDVOSB

Currently Certified in SAM as an SDVOSB under NAICS 541611 |_| Currently Verified in VetBiz |_|

PROPOSED SUBCONTRACTING STRUCTURE TEMPLATE

Instructions: Provide all requested information. Offeror may add lines as necessary to provide subcontractor names, however the format and headers shall not be altered. There is no page limit for this Template. Any information other than requested subcontractor information will not be evaluated. If the Prime is a Joint Venture, complete both charts below. If no subcontractors are proposed, add N/A to the first subcontractor row.

Subcontractor

Subcontractor

Subcontractor

Subcontractor

Subcontractor

Subcontractor

Subcontractor

Subcontractor

Subcontractor

Joint Venture Partner

Joint Venture Partner

By completing this form, offeror certifies that all subcontractor agreements are exclusive to each applicable Service Group.

TECHNICAL CAPABILITY NARRATIVE TEMPLATES

Instructions: Offerors shall respond using these forms for any and all applicable Service Group(s). Offerors are not required to propose on all Service Groups, but must be prepared to provide services in ALL subtask areas listed within each Service Group. Offerors shall address each question in the template as succinctly and thoroughly as possible within the page limits specified. Offerors are encouraged to provide innovative technical approaches and techniques and explain the benefits associated with each technique. Total page limits are specified on each Template. Please include this cover page with the proposed Service Groups checked below. If any questions on the template are not answered, the proposal for that Service Group will not be considered for award. Any information that exceeds the page limits will not be evaluated.

Offeror Name:

SERVICE GROUP 1 –MANAGEMENT AND IMPROVEMENT

Total page limit for Questions 1-10 is 20 pages.

1. Describe your methodology to integrate program/project management plans to track, monitor, control and report performance and variances against established schedules, risks, and budgets while responding to emerging program changes.

2. Describe your experience using management tools to create strategy, plan, and implement feasible and sustainable plans that address mission critical program needs.

3. Describe your preferred methodology that has previously resulted in successful program/project management performance in organizations of similar size and scope to the VA.

4. Describe your approach to using planning, programming, budgeting, and execution methodology to support the Government with establishing executable plans and processes to justify, track, monitor and report financial resources needed to address mission critical needs.

5. Describe how quality control procedures will be used to monitor and control performance to include identifying, assessing, and addressing risks and deficiencies before service levels are impacted.

6. Describe your understanding of the acquisitions life-cycle to assist in the development and execution of Government program requirements.

7. Address how you would support implementation, and sustainment of system redesign and business process reengineering, improvement and management.

8. Describe specific experience supporting major organizational change in large, complex organizations involving risk assessment, stakeholder engagement, organization transformation, and culture change. Include the size, scale, depth and breadth of the organization transformed.

9. Address the tools and techniques you will use to assist with quality measurement in organizational transformation. Identify quality standards and metrics you intend to implement to ensure the quality control of the proposed approach to organizational transformation.

10. Address how you would manage and support VA data availability, usability, integrity and security.

SERVICE GROUP 2 – ANALYSIS

Total page limit for Questions 1-5 is 10 pages.

1. Address your methods for analyzing existing data or information, statistical analysis of data collected, and outcome measures.

2. Address your plan to stay abreast of current technology solutions to ensure accurate data and information is disseminated to VA and VA stakeholders.

3. Address your experience with preparing operational and procedural manuals.

4. Provide your plan for records information management that includes digitization of hard records to electronic media, disposition of records, and storage in accordance with specific regulations.

5. Demonstrate your understanding of applicable laws and statutes of VA financial services and your experience with conducting audits based on applicable standards.

SERVICE GROUP 4 – OUTREACH

Total page limit for Questions 1-5 is 10 pages. Total page limit for Question 6 is one page.

1. Demonstrate your ability to complete tasks associated with the following as described in the PWS: Advertising Services; Media Buying; Public Relations/Outreach; Conferences, Events, and Trade Show Planning; Promotional Materials; Video Film Production; and Graphic Design. This should include (but not be limited to) innovative approaches and experience providing these types of services.

2. Please detail your ability to effectively and successfully develop, implement, manage, and execute two or more large, national outreach, education, campaign, or communication efforts. Evidence must be clear and accurate. Offeror merely stating the ability will not be considered Satisfactory.

3. Demonstrate ability and experience in successfully executing strategic outreach, communication, education, public health, and/or awareness building activities for various issues, organizations, or efforts.

4. Provide substantial, verifiable experience and evidence of conducting activities within this group that have successful, measurable outcomes in impacting national audiences.

5. Demonstrate experience and capability in developing commercial-grade/national-stage, high-production value, professional video for education and outreach, for commercial purposes, for testimonial/interview segments, and/or for Public Service Announcements (PSA).

6. Submit up to 10 active web URLs that demonstrate sample products to include print products; web outreach/marketing services; video production; and communication strategies, including associated metrics to measure success. The Government will only review the webpage the URL links directly. The Government will not review additional links within the URL provided.

PRICE TEMPLATES

Instructions: Offerors shall respond using these spreadsheets for any and all applicable Service Group(s). Offeror shall provide only the spreadsheets which correlate to the Service Groups for which it is proposing. Do not alter the templates in any way other than to add labor rates for each category, where indicated. If the templates are altered in any other way, they will not be accepted. Hourly rates must be rounded to two decimal places. PDF files will not be accepted. Do not convert the files to PDF.

See Excel File for Templates

SF 1449, AMENDMENTS, OTHER DOCUMENTS

Instructions: Use this cover page and attach a signed copy of the SF1449, all amendments and OCI Mitigation Plans. Paragraph (b) of 52.212-3 Offeror Certifications and Representations – Commercial Items (Dec 2014) and paragraph (a)(4) from 52.212-4 Contract Terms and Conditions – Commercial Items (May 2015) Alternate 1 (May 2014) must be completed below, if applicable. You may also attach any proposed terms and conditions and/or assumptions upon which the proposal is predicated. Any information other than this will not be evaluated. Offerors are hereby advised that any offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the solicitation, may render the offeror’s proposal unacceptable, and thus ineligible for award. There is no page limit on this section.

Excerpt from FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (DEC 2014)

(b)(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________________.

Excerpt from FAR 52.212-4 Contract Terms and Conditions – Commercial Items (May 2015) Alternate 1 (May 2014)

(a)(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Portion of labor rate attributable to profit if other than 10% = _________] image1.emf