36C10X21Q0019 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRAC T ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this am endment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, rema ins unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 74

11-09-2020

21-NT0025

36C10X

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

36C10X

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

To all Offerors/Bidders

36C10X21Q0019

X

X X

See CONTINUATION Page

The purpose of this amendment is to change the email address for the reciept of questions and quotations.

The email address is hereby changed from Chontelle.Borden@Va.Gov to Caitlin.Savina@Va.Gov and Craig.Nelson@Va.Gov.

All other terms and conditions remain unchanged.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS 3

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT (PWS)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES 26

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008). 42

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 43

SECTION E - SOLICITATION PROVISIONS 44

E.1 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) 44

E.2 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.4 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERICAL

ITEMS

E.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (JUN 2020)

E.8 52.216-1 TYPE OF CONTRACT (APR 1984)

E.9 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.12 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285752 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285753 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285754 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285755 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285756 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285757 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285758 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285758 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285759 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285759 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285760 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285760 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285761 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285762 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285762 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285763 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285764 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285765 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285766 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285767 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285768 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285768 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285768 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285769 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285770 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285770 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285771 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285771 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285772 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285773 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285773 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285774 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285775 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285776 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285776 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285777 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285778 https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/0c3vyyymyyv60-0y/36C10X21Q0019.docx#_Toc55285778

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10X

Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103

Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICING INSTRUCTIONS

Submission - In accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests, all invoices shall be submitted electronically. A copy of all invoices shall be provided to the contracting POC identified in section D.1.

Tungsten (fka OB10) ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN

PAYMENTS

Vendor Electronic Invoice Submission Methods:

Fax, email and scanned documents are not acceptable forms of submission for payment requests.

Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

• VA’s Electronic Invoice Presentment and Payment System – The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

http://www.tungsten-network.com/US/en/veterans-affairs/

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org.

Vendor e-invoice Set-up information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

• Tungsten e-Invoice setup information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@tungsten-network.com

• FSC e-Invoice contact information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

• http://www.fsc.va.gov/einvoice.asp

COMMUNICATIONS:

• https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests

• http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily

Submission of Proper Invoice - The following data must be included in an invoice for it to constitute a proper invoice:

a. Name and address of the contract

b. Invoice date and number

c. IFCAP Purchase Order No.: TBD

d. Contract No. TBD

e. Item number, description, quantity, unit of measure, price, extended price and a total of supplies delivered or services performed.

1. Cumulative billing (per line item and total)

2. Final invoices must be marked ‘FINAL INVOICE’

3. Proof of supplies delivered or services performed MUST also be provided.

Signature, printed name and title of Government receiving official and date of delivery or performance period must be included.

INVOICES THAT DO NOT COMPLY WITH THESE REQUIREMENTS SHALL BE

REJECTED.

Invoice shall be submitted in the arrears -

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Per approved deliverable http://www.x12.org/ mailto:VA.Registration@tungsten-network.com mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily

4. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT (PWS)

1.0 BACKGROUND

The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OIT), Hines Information Technology Center (HITC) is to provide benefits and services to Veterans of the United States. In meeting these goals, OIT strives to provide high quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans’ health care in an effective, timely and compassionate manner. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals.

The HITC processes data that is considered a lifeline to Veterans and constant availability of that data is crucial. The HITC facility department is responsible for enduring the data center will not experience any power loss or electrical outage under any circumstance, 24 hours a day and seven days a week (24/7). In support of these requirements, HITC is in the need for a Data Center Operations (DCO) power study.

This study will allow the electrical loads to be identified and assure that they are within the amperage rating for each energized circuit and they maintain a balanced load between the existing Sections (A, B, & C).

2.0 SCOPE OF WORK

This scope of work is for determining the electrical load (amperage) of low voltage equipment, to provide readings on the electrical connected load and available capacity of the Distribution Switch Gear Breakers (Sections A, B, & C), Main Circuit Panels, Power Distribution Unit (PDU), Remote Power Panel (RPP), and branch circuit breakers at HITC power distribution system as described herein. The low voltage distribution system to be monitored includes those items listed below and described in attachments. Readings will at a minimum include the services and products listed below in this Performance Work Statement (PWS).

This PWS provides requirements for the performance of electrical load determination (amperage readings), verifying circuit distribution, and updating panel schedules on the Distribution Switch Gear Breakers (208V 3ph), Main Circuit Panels (CP), RPP’s, PDU’s, to include all branch circuits down to the server level at HITC.

3.0 PERFORMANCE DETAILS

3.1 Performance of Period: The period of performance shall be 150 days after receipt of award.

3.2 Hours of Operation: All physical work (i.e. installation of CT’s, removal of dead circuits) shall be performed Monday thru Friday during the hours of 6:30 a.m. and 4:00 p.m. Central Standard time unless coordinated with the Contracting Officer’s Representative (COR) prior to start of the work week. Monitoring shall include weekends and holidays during the POP. The Contractor shall coordinate all activities with facility personnel in-order to minimize interruption of normal activities. Work will be conducted in an operational data center and it shall not interrupt normal operation of the data center.

There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, four are set by date:

New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in

May Labor Day First Monday in September Columbus Day Second

Monday in October Thanksgiving Fourth Thursday in November

3.3 Place of Performance: Tasks under this PWS shall be performed at the

HITC, 5000 South 5th Avenue, Building #215, Hines, Illinois 60141, Rooms 100 & 166.

4.0 TRAVEL

Travel is not anticipated, and daily commuting for the performance of work will be at the expense of the contractor.

5.0 SPECIFIC TASKS AND DELIVERABLES

Each piece to be monitored is located within Bldg. 215, the Data Center, Room 100 and

166. A general determination by distribution switch gear sections A, B, & C are required to verify the Load vs. Available Capacity of circuits (including branch circuits) in approximately 60 CPs, 40 PDUs, and three (3) RPPs consisting of four (4) panelboards each with 42 circuit breakers per panelboards. Load readings shall be taken no less than 72 continuous hours, cover weekend usage and be consistent in duration throughout the project. The contractor shall update the one-line drawings, panel schedules and develop a power usage matrix by section. Removal of all identified circuits not used shall include the installation of blanks within the panel box where breakers have been removed per NEC 2017. The Government has performed an arc flash study and all low voltage equipment involved in this study has been labeled.

Attachments provide as part of the PWS:

• Attachment 1 for approximate equipment location.

• Attachment 1a for drawing showing the approximate location of PDUs, RPPs breakers for monitoring.

• Attachment 1b for main electrical drawing.

5.1 The Contractor shall perform the following tasks:

5.1.1 Kick-off/Pre-Construction Meeting

The Contractor is to participate in an onsite Kick-Off/Pre-Construction Meeting. The Contractor will be afforded the opportunity to re-inspect the existing conditions of the site and equipment involved as part of this requirement if needed. The Contractor shall provide one (1) Portable Document Format (PDF) file of draft versions of the Work Plan, Activity Hazard Analysis, and Project Schedule via email for circulation prior to the Kickoff Meeting and three (3) hard copies for discussion at the Kickoff Meeting. The final version of these documents should be included as an appendix in the close out documents.

Deliverables:

A. Kick-Off/Pre-Construction Meeting – within 5 calendar days after award

B. Draft Work Plan – at Kick-Off meeting C. Draft Activity Hazard Analysis – at Kick-Off meeting D. Draft Project Schedule – at Kick-Off meeting

5.1.2 Method of Procedures

The Contractor shall develop and provide a Methods of Procedures (MOP) for all monitoring device installations to the COR and DCO Chief Engineer for review and approval prior to start of work. Upon HITC document approval, the COR shall submit for an Executive Level Approval (ELA) for review and approval. No physical work by the Contractor shall commence until the ELA is approved.

Deliverables:

A. Method of Procedures (MOP) - 10 calendar days after award

5.1.3 Activity Hazard Analysis

The Contractor shall provide an Activity Hazard Analysis (AHA), including arc flash and shock hazards. The AHA shall be provided by the Contractor and based on conditions observed during previous site inspection and on previous experience performing similar work. The draft AHA will be provided for the Kickoff Meeting for discussion during the meeting. It shall be reviewed and commented on by the COR during the Kickoff Meeting and recommendations incorporated by the Contractor for final submittal at the Coordination Meeting on the first day of work prior to starting on site.

Deliverable:

A. Final Activity Hazard Analysis– 10 calendar days after award

5.1.4 Work Plan

The Contractor shall provide a work plan to include all monitoring to be performed as well as templates for capturing the data to be recorded with expected values for measurements taken. The plan shall include the method used to monitor the load of breakers. As part of the work plan include the load monitoring method chosen, in addition to advantages and disadvantages of the method chosen. The draft plan shall be provided for discussion at the Kick-off Meeting. It will be reviewed by the COR at the Kickoff Meeting and comments incorporated into the plan. The final version shall be submitted at the Coordination Meeting prior to starting on site work.

A. Final Work Plan – 10 calendar days after award

5.1.5 Contractor Project Management Plan

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline and tools to be used in execution of the contract.

The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PWS. The initial baseline CPMP shall be concurred upon and updated monthly thereafter. The Contractor shall update and maintain COR-approved CPMP throughout the period of performance. The Contractor shall submit a proposed schedule, spec sheets for review and approval by the COR.

Deliverables:

A. Contractor Project Management Plan - 10 calendar days after award B. Contractor outline for block of instruction – 19 calendar days after award

5.1.6 Reporting

The Contractor shall provide the COR with Weekly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding week.

The Weekly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved.

If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and time frame for resolving the issue. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with COR accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

Deliverables:

A. Weekly Reports – The contractor shall coordinate with the COR but NLT close of business on the third business day of the week

5.1.7 Power Study Final Report

The contractor shall monitor all equipment as outlined in this PWS. Monitoring shall at a minimum consist of loads on breakers (amps, volts), utilized capacity, identify under/over 40% capacity, identification of abandoned feeders under data center floor and in the panels, updating panel schedules and identification of primary and backup feeder to the RPPs. The Contractor shall submit load monitoring results by section as they are completed. This shall include updated one-line drawings, load matrix, and updated panel schedules as per 5.0.

The Contractor shall compile the power readings and create excel spread sheet for future tracking and addition/removal of circuits. The Contractor shall remove all circuits identified as inactive to include raceways, wiring circuit breakers and hardware as per section 5.0. The contractor shall notify the COR of all scheduled visits well in advance of their occurrence for change out of the monitoring devices as outlined. Reports shall summarize the conditions observed, personnel contacted, and data gathered during site visits shall be prepared and included in the final close out documents as an appendix.

The Contractor shall record the date, time and location, rating of monitoring equipment and perform the monitoring as applicable on the equipment. All photographs taken for the project shall be included in the report shall be obtained using a digital camera. The contractor shall coordinate with the COR to have the photos reviewed with the HITC security officer prior to their release for use. The contractor shall review all results to be included in report furnished to the government. All abandoned circuits that are in the state of “as-found and as-left conditions” are to be included as a minimum if any are not conforming current NEC electrical standards. The Contractor shall provide updated wiring drawings (one lines) of all monitored equipment in addition to updated and installed panel schedules. Results shall be compiled, one-line drawings updated, panel schedules updated, power matrix completed prior to project close-out. The removal of identified unused circuits (including raceways, wires and breakers) shall be identified on the circuit drawings as applicable.

A. Power Study Report – 150 calendar days after award

6.0 DELIVERABLES

The Contractor shall deliver documentation in electronic format, unless otherwise directed under Section 5 of the PWS. Acceptable electronic media include MS Word 2000/2003/2007/2010, MS Excel 2000/2003/2007/2010, MS PowerPoint 2000/2003/2007/2010, MS Project 2000/2003/2007/2010, MS Access

2000/2003/2007/2010, MS Visio 2000/2002/2003/2007/2010, AutoCAD 2002/2004/2007/2010, and Adobe PDF.

All documents must use English units of measurement. Project identification shall include the official project title, project number, and fiscal year. Project identification shall appear consistently throughout any resultant documents. The report must include field inspection notes, photographs, monitoring data, the resultant Load monitoring report in narrative format, updated drawings and panel schedules.

The COR is to review and provide comments within five (5) calendar days of receipt of each deliverable. The Contractor shall submit all final reports with all COR comments resolved and/or incorporated in the format. If comments are found not resolved and/or incorporated, the Contractor shall resubmit a corrected hard copy and electronic copy at no additional cost to the Government. The Contractor shall submit all as built drawings, power matrices and panel schedules via digital media (i.e. thumb drive) for VA use.

6.1 DELIVERABLE SCHEDULE

Note: Days used in the table below refer to calendar days after award unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

Task Deliverable

ID

Deliverable Due Date

5.1.1 A Kick-Off/Pre-Construction Meeting 5 days

5.1.1 B Draft Work Plan 5 days

5.1.1 C Draft Activity Hazard Analysis 5 days

5.1.1 D Draft Project Schedule 5 days

5.1.2 A Method of Procedures 10 days

5.1.3 A Final Activity Hazard Analysis 10 days

5.1.4 A Final Work Plan 10 days

5.1.5 A Contractor Project Management Plan 14 days

5.1.5 B Contractor Outline for Block of Instruction 19 days

5.1.6 A Weekly Reports NLT close of business on the third

business day of the week

5.1.7 A Power Study 150 days

7.0 CONTRACTOR QUALIFICATIONS

The Contractor must provide qualified electrical personnel as needed and specified below. HITC will provide the Contractor project personnel access to the electrical distribution system, data center and associated areas as required and outlined in the approved project schedule. The Contractor shall provide ARC flash, OSHA 10 (minimum) and journeyman certifications to the COR with the MOP. The contractor may use one (1) 3rd year apprentice for every two (2) journeymen with proof of enrollment in an approved program and required certifications (arc flash, OSHA 10).

The Contractor shall provide a Project Manager (PM) to coordinate the gathering, compilation, matrix development and general oversight of the project requirements. The PM shall be the point of contact for the COR for the project duration.

The Contractor shall not permit any of their employee(s) or sub-contractor employee(s) access to HITC, when his/her presence will be detrimental to the security of the HITC.

The Government reserves the right to require the Contractor to remove any employee(s) for misconduct, for security reasons, or for otherwise endangering the physical security of persons or property at HITC as directed by the COR.

The Contractor shall ensure that all employees receive training appropriate for work in an office setting. Any staff assigned for the performance of this contract shall have the ability to speak fluently in English. Reasonable accommodations will be provided whenever possible for Contractor employee(s) with disabilities (i.e., hearing impaired, etc.).

a. The Government shall bear the expense of obtaining background investigations.

b. Within 3 business days after award, the Contractor shall provide a roster of

Contractor and Subcontractor employees to the COR to begin their background investigations. The roster shall contain the Contractor’s Full Name, Full Social Security Number, Date of Birth, Place of Birth, and individual background investigation level requirement (based upon Section

6.2 Tasks).

c. The Contractor should coordinate the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized.

d. For a Low Risk designation, the following forms are required to be completed:

1. OF-306 and 2. DVA Memorandum – Electronic Fingerprints. For Moderate or High Risk, the following forms are required to be completed: 1. VA Form 0710 and 2. DVA Memorandum – Electronic Fingerprints. These should be submitted to the COR within 5 business days after award.

e. The Contractor personnel will receive an email notification from the Security and Investigation Center (SIC), through the Electronics Questionnaire for Investigations Processes (e-QIP) identifying the website link that includes detailed instructions regarding completion of the investigation documents

(SF85, SF85P, or SF 86). The Contractor personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP).

f. The Contractor is to certify and release the e-QIP document, print and sign the signature pages, and send them to the COR for electronic submission to the SIC.

These should be submitted to the COR within 3 business days of receipt of the e- QIP notification email.

g. The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. If damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

h. A Contractor may be granted unescorted access to VA facilities and/or access to VA Information Technology resources (network and/or protected data) with a favorably adjudicated Special Agreement Check (SAC) or “Closed, No Issues” (SAC) finger print results, training delineated in VA Handbook 6500.6 (Appendix

C, Section 9), and, the signed “Contractor Rules of Behavior.” However, the Contractor will be responsible for the actions of the Contractor personnel they provide to perform work for VA. The investigative history for Contractor personnel working under this contract must be maintained in the database of the Office of

Personnel Management (OPM).

i. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

j. Failure to comply with the Contractor personnel security investigative requirements may result in termination of the contract for default.

8.0 REGULATIONS

All work performed shall also comply with all current applicable state, local and current

NEC 2017 codes, with all other applicable laws and regulations governing work on electrical utilities at the site. Some state and local code and regulatory agencies may not have jurisdiction over work performed on Federal property. The Contractor remains responsible for compliance with these agencies’ codes and regulations. If certain requirements appear particularly constraining to the VA’s required functionality or maintainability of the facility, the Contractor may recommend the Government waive compliance or accept a lesser requirement.

The Contractor shall reference CSI Master Specifications: 260511 (Requirements for Electrical Installations), 260519 (Low-voltage Electrical Power Conductors and Cables), 260800 (commissioning of electrical systems), 260511 (requirements for electrical installations), 260526 (Grounding and Bonding for Electrical Systems), 260573 (Overcurrent Protective Device Coordination Study), 262416 (Panel Boards).

9.0 FACILITY/RESOURCE PROVISIONS

The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the Government officials with whom the Contractor has contact. The Contractor shall consider the COR as the final source for needed Government documentation when the Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

10.0 GOVERNMENT FURNISHED PROPERTY

Government furnished property is not required for this requirement.

11.0 PHYSICAL SECURITY & SAFETY REQUIREMENTS

The Contractor and its personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

The Contractor and its personnel shall wear visible identification at all times while they are on the premises.

VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

Smoking is prohibited inside/outside any building other than the designated smoking areas.

Possession of weapons is prohibited.

The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

12.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

2. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements for Cryptographic Modules”

3. FIPS Pub 201, “Personal Identity Verification of Federal Employees and Contractors,” March 2006

4. 10 U.S.C. § 2224, "Defense Information Assurance Program"

5. Software Engineering Institute, Software Acquisition Capability Maturity

Modeling (SA CMM) Level 2 procedures and processes

6. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

7. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

8. Department of Veterans Affairs (VA) Directive 0710, “Personnel Suitability and Security Program,” May 18, 2007

9. VA Directive 6102, “Internet/Intranet Services,” July 15, 2008

10. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

11. OMB Circular A-130, “Management of Federal Information Resources,” November 28, 2000

12. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)”

13. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

14. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

15. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

16. VA Directive 6500, “Managing Information Security Risk: VA Information

Security Program,” September 20, 2012

17. VA Handbook 6500, “Risk Management Framework for VA Information

Systems – Tier 3: VA Information Security Program,” September 20, 2012

18. VA Handbook 6500.1, “Electronic Media Sanitization,” March 22, 2010

19. VA Handbook 6500.2, “Management of Data Breaches Involving Sensitive Personal Information (SPI)”, January 6, 2012

20. VA Handbook 6500.3, “Certification and Accreditation of VA Information Systems,” November 24, 2008

21. VA Handbook, 6500.5, “Incorporating Security and Privacy in System Development Lifecycle” March 22, 2010

22. VA Handbook 6500.6, “Contract Security,” March 12, 2010

23. Project Management Accountability System (PMAS) portal (reference PWS

References -Technical Library at https://www.voa.va.gov/)

24. OIT ProPath Process Methodology (reference PWS References -Technical Library and ProPath Library links at https://www.voa.va.gov/) NOTE: In the event of a conflict, OIT ProPath takes precedence over other processes or methodologies.

25. Technical Reference Model (TRM) (reference at https://www.voa.va.gov/)

26. National Institute Standards and Technology (NIST) Special Publications

27. VA Directive 6508, VA Privacy Impact Assessment, October 3, 2008

28. VA Directive 6300, Records and Information Management, February 26,

29. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

30. OMB Memorandum, “Transition to IPv6”, September 28, 2010

31. National Electrical Code (NEC), 2017 Edition

13.0 POSITION/TASK RISK DESIGNATION LEVEL(S) AND CONTRACTOR

PERSONNEL SECURITY REQUIREMENTS

13.1 POSITION/TASK RISK DESIGNATION LEVEL(S)

Position

Sensitivity

Background Investigation (in accordance with Department of Veterans

Affairs 0710 Handbook, “Personnel Security Suitability Program,” Appendix

A)

Low

National Agency Check with Written Inquiries (NACI) A NACI is conducted by OPM and covers a 5-year period. It consists of a review of records contained in the OPM Security Investigations Index (SII) and the DOD Defense Central

Investigations Index (DCII), FBI name check, FBI fingerprint check, and written inquiries to previous employers and references listed on the application for employment. In VA it is used for Non-sensitive or

Low Risk positions.

Moderate

Moderate Background Investigation (MBI) An MBI is conducted by OPM and covers a 5-year period. It consists of a review of National Agency Check

(NAC) records [OPM Security Investigations Index (SII), DOD Defense Central

Investigations Index (DCII), FBI name check, and a FBI fingerprint check], a credit report covering a period of 5 years, written inquiries to previous employers and references listed on the application for employment; an interview with the subject, law enforcement check; and a verification of the educational degree.

https://www.voa.va.gov/ https://www.voa.va.gov/

High

Background Investigation (BI) A BI is conducted by OPM and covers a 10-year period. It consists of a review of National Agency Check (NAC) records

[OPM Security Investigations Index (SII), DOD Defense Central Investigations

Index (DCII), FBI name check, and a FBI fingerprint check report], a credit report covering a period of 10 years, written inquiries to previous employers and references listed on the application for employment; an interview with the subject, spouse, neighbors, supervisor, co-workers;

court records, law enforcement check, and a verification of the educational degree.

The position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the Performance Work Statement are:

Position Sensitivity and Background Investigation

Requirements

Task Number Low/NACI Moderate/MBI High/BI

5.0 X

The Tasks identified above, and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the Contractor individual will be working. The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

14.0 ENTERPRISE AND IT FRAMEWORK

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OIT Technical Reference Model

(One-VA TRM). One-VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. One-VA TRM includes the Standards Profile and Product List that collectively serves as a VA technology roadmap. Architecture, Strategy, and Design (ASD) has overall responsibility for the One-VA TRM.

The Contractor solution shall support the latest Internet Protocol Version 6 (IPv6) based upon the directives issued by the Office of Management and Budget (OMB) on August 2, 2005

(http://www.whitehouse.gov/sites/default/files/omb/assets/omb/memoranda/fy2005/ m05-22.pdf) and September 28, 2010 (https://cio.gov/wp-content/uploads/downloads/2012/09/Transition-to-IPv6.pdf). IPv6 technology, in accordance with the USGv6 Profile (NIST Special Publication (SP) 500-267 http://www- x.antd.nist.gov/usgv6/index.html), the Technical Infrastructure for USGv6 Adoption (http://www.nist.gov/itl/antd/usgv6.cfm), and the NIST SP 800 series applicable compliance (http://csrc.nist.gov/publications/PubsSPs.html) shall be http://www.whitehouse.gov/sites/default/files/omb/assets/omb/memoranda/fy2005/ http://www-/ http://www.nist.gov/itl/antd/usgv6.cfm http://csrc.nist.gov/publications/PubsSPs.html included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.) shall support native IPv6 users, and all internal infrastructure and applications shall communicate using native IPv6 operations. Information concerning IPv6 transition in addition to

OMB/VA Memoranda can be found at https://www.voa.va.gov/.

The Contractor IT end user solution that is developed for use on standard VA computers shall be compatible with and be supported on the standard VA operating system, currently Windows 7 (64bit), Internet Explorer 9 and Microsoft Office 2010. However, the migration from Windows XP to Windows 7 is not yet complete within all of VA. As a result, compatibility with and support on Windows XP, Internet Explorer 7 and Microsoft Office 2007 are also required until April 2014 when Microsoft’s extended support for Windows XP ends. Applications delivered to the VA and intended to be deployed to Windows XP or 7 workstation shall be delivered as a signed .msi package and updates shall be delivered in signed .msp file formats for easy deployment using System Center Configuration Manager (SCCM) VA’s current desktop application deployment tool. Signing of the software code shall be through a VA trusted code signing authority such as Verizon/Cybertrust or Symantec/VeriSign. The Contracto r shall also ensure and certify that their solution functions as expected when used from a standard VA computer, with non-admin, standard user rights that has been configured using the Federal Desktop Core Configuration (FDCC) and United States Government

Configuration Baseline (USGCB) specific to the particular client operating system being used.

The Contractor shall support VA efforts in accordance with the Project Management

Accountability System (PMAS) that mandates all new VA IT projects/programs use an incremental development approach, requiring frequent delivery milestones that deliver new capabilities for business sponsors to test and accept functionality. Implemented by the Assistant Secretary for IT, PMAS is a VA-wide initiative to better empower the

OIT Project Managers and teams to meet their mission: delivering world-class IT products that meet business needs on time and within budget.

The Contractor shall utilize ProPath, the OIT-wide process management tool that assists in the execution of an IT project (including adherence to PMAS standards). It is a one-stop shop providing critical links to the formal approved processes, artifacts, and templates to assist project teams in facilitating their PMAS-compliant work.

ProPath is used to build schedules to meet project requirements, regardless of the development methodology employed.

ADDENDUM A

A1. VA Enterprise Architecture Compliance The applications, supplies, and services furnished under this contract must comply with One-VA Enterprise Architecture (EA), available at http://www.ea.oit.va.gov/index.asp in force at the time of issuance of this contract, including the Program Management Plan and VA's rules, standards, and guidelines in the Technical Reference Model/Standards Profile (TRMSP). VA reserves the right to assess contract deliverables for EA compliance prior to acceptance .

A1.1. VA Internet and Intranet Standards The Contractor shall adhere to and comply with VA Directive 6102 and VA Handbook 6102, Internet/Intranet Services, including applicable amendments and changes, if the Contractor’s work includes managing, maintaining, establishing and presenting information on VA’s

Internet/Intranet Service Sites. This pertains but is not limited to: creating announcements;

collecting information; databases to be accessed, graphics and links to external sites.

Internet/Intranet Services Directive 6102 is posted at (copy and paste the following URL to browser): http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=409&FType=2

Internet/Intranet Services Handbook 6102 is posted at (copy and paste following URL to browser):

http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=410&FType=2

A2. Physical Security & Safety Requirements The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

a) The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

b) VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c) Smoking is prohibited inside/outside any building other than the designated smoking areas.

d) Possession of weapons is prohibited.

e) The Contractor shall obtain all necessary licenses and/or permits required to perform the work, except for software licenses that need to be procured from a Contractor or Contractor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

A3. Confidentiality and Non-Disclosure The Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations.

The Contractor may have access to Protected Health Information (PHI) and Electronic Protected Health Information (EPHI) that is subject to protection under the regulations issued by the

Department of Health and Human Services, as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA); 45 CFR Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information (“Privacy Rule”); and 45 CFR Parts 160 and 164, Subparts A and C, the Security Standard (“Security Rule”). Pursuant to the Privacy and Security Rules, the Contractor must agree in writing to certain mandatory provisions regarding the use and disclosure of PHI and EPHI.

1. The Contractor may have access to some privileged and confidential materials of VA due to damage and/or mutilated letters. These printed and electronic documents are for internal use only, are not to be copied or released without permission, and remain the sole property of VA.

Some of these materials are protected by the Privacy Act of 1974 (revised by PL 93-5791) and Title 38. Unauthorized disclosure of Privacy Act or Title 38 covered materials is a criminal offense.

2. The VA CO will be the sole authorized official to release in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract.