36A79718Q0008-001.pdf

May 2018 Consolidation

The May 2018 consolidation will be posted to FedBizOpps (FBO).

1. This Request for Quotation (RFQ) is only open to companies that have a current contract for the equipment types listed herein with the VA National Acquisition Center (NAC) , High Tech Medical

Equipment (HTME) Contracts Division or with Defense Logistics Agency (DLA) Troop Support, under which the VA National Acquisition Center has been given ordering authority.

2. May 2018 Consolidation Schedule:

Dates ** Milestone – All Modalities

5/24/2018 Pre-Solicitation Notice

5/31/2018 Post Requirements (RFQ) to FBO

6/7/2018 Deadline for Vendors to submit questions to NAC

6/14/2018 Deadline for NAC to respond to Vendor Questions

6/28/2018 Deadline for Vendor to submit quotes to NAC

7/10/2018 Deadline for Customers to receive vendor quotes via the shared drive

8/14/2018 Deadline for Customers to submit Best Value Selections

9/14/2018 Deadline for NAC to complete review of Selection Justifications

10/19/2018 Goal to award all Delivery Orders

** All Dates are estimated and subject to change at any time.

3. Vendor RFQ Instructions:

a) In order to maintain the vendor email group, all HTME IDIQ contractors are required to submit the following information to Ms. Jeanette Dyrek at jeanette.dyrek@va.gov.

1) Contract Administrator: Provide the name, address and email of the current contract administrator.

2) Provide the current contact information (name and email address) to be included on e-mail notifications regarding HTME updates and consolidations.

b) Communication: Prior to the May 31, 2018 posting of the RFQ, open communication between vendors and customers is encouraged. Please note that by this time, many customers have completed their market research and may not desire to meet with vendors to further discuss requirements. Customers are not required to meet with vendors during this time, although it is allowed.

mailto:jeanette.dyrek@va.gov

During the solicitation milestone following the May 31, 2018 FBO posting, all communication regarding the consolidation shall be coordinated through the NAC Consolidation Coordinator, Iliana

Jorge at iliana.jorge@va.gov. This includes all requests for clarification or additional information from vendors.

During the evaluation milestone, all communication should be coordinated through the NAC consolidation coordinator, who will include the local/VISN Contracting Officers as needed. This includes all clarifications or requests for additional information that is required to complete evaluations. The NAC Consolidation Coordinator will work with local contracting to determine what access, if any, is needed by the vendors to obtain information. A NAC or local Contracting

Officer shall be present at all vendor presentations. Presentations are meant to clarify the understanding of equipment features in the quote. Prices, additional equipment or features shall not be discussed. Clarifications are limited exchanges and do not give an offeror the opportunity to revise or modify its proposal, nor do clarifications materially alter or correct deficiencies in the proposal.

Once communications have begun with vendors relating to a specific quote, Contracting Officers must control those communications in order to ensure that all vendors are treated fairly and given the same opportunity. Unless the local Contracting Officer requires clarification or additional information to complete the evaluation (including vendor presentations), all communications are through the NAC Consolidation Coordinator or Contracting Officers. All other communications not related to local requirements must be coordinated through the NAC Consolidation Coordinator or

NAC Contracting Officer.

c) The NAC Contracting Officers will review the station’s recommended source selection justifications and determine whether or not the justification is adequate to award the order or if additional information from the station is required before an award can be executed. Communication during this time will be through NAC Contracting Officers only. We have advised our customers that when the selection process begins there is to be no further contact with vendors regarding their requirements. Information such as members of the evaluation panel is considered confidential source selection information and may not be disclosed.

d) We ask that vendors forward the above information to their respective sales team so that all are aware of the process and timelines.

e) We ask that vendors do not contact the NAC regarding the status of selections as this will only delay the process. After the NAC has reviewed and finalized all vendor selections, an update providing the selections will be issued.

mailto:iliana.jorge@va.gov

f) The May 2018 Consolidation will NOT have phases.