36A77620Q0023-001.docx

Chula Vista Community Based Outpatient Clinic

Initial Outfitting, Transition & Activation

General Conditions and Statement of Work FP 02- Equipment Management Rail System August 23, 2019

Introduction VA San Diego Healthcare System (VASDHCS) has a requirement to purchase FP 02- Equipment Management Rail System with a successful offeror to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See Attachments for salient characteristics. This requirement is in support of the activation of the Chula Vista Community Based Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.5.

Table 1 – Package Items Summary

General Conditions Site and Warehouse Address Contractor shall provide all necessary materials, equipment, labor, supervision, and management to satisfy the requirement of this procurememt.

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. Vendor shall coordinate with the VA COR for delivery of items. Notification of expected shipment date shall be provided no later than 14 business days prior to shipment. Dates in Table 2 below are based on the current construction schedule which is subject to change. Specific dates will be set prior to delivery.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award.

Chula Vista CBOC Activation Warehouse 1330 30th St., Suite G San Diego, CA 92154 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Rails and Accessories shall be labeled with the room number for installation coordination.

Job Site Cleanliness There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA COR a summary report indicating the total quantity of trash and recycled material for the job.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Final Acceptance Installation will be by others. The vendor is required to provide installation details as part of the design submittal described in section 2.10.

The vendor is required to tag all parts delivered with information on installation location (room number)..

During the entire duration of installation, the vendor will have a competent representative reachable via phone as the vendor’s contact, and to serve as the interface between the vendor and VA COR. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training- Not applicable.

Design Services Contractor will be required to provide design services to layout the rail system in each room. Detailed wall elevations and Installation details are to be included as part of the design submittal.

Items provided by COR after award:

The VA will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See Attachment C for floor plans and Attachment D for an example room layout.

Meeting Requirements for the vendor:

1. The contractor shall attend an in-person meeting at the VA Main Facility, located at 3350 La Jolla Village Dr., San Diego, CA 92161, to gather all design basis information and refine a schedule for submissions and visits no later than 10 days after award of this contract.

A site visit to the Chula Vista CBOC for field measurements is to be coordinated with the COR after award.

Conference calls to be scheduled with the COR as required to review room layouts and progress.

All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Design Deliverable requirements:

1. The contractor shall provide the first design submittal of design documents 20 business days after award

· Submittal includes floor plans, detailed installation elevations for each room, and installation instructions.

· (3) Hardcopy prints to be legible (1/8” scale minimum) and printed in 15”x21” or 11”X17” sheets as required.

· Electronic files to be submitted in AutoCAD, REVIT, and PDF formats.

The contractor shall allow for three (3) revisions to the design documents. All revisions shall be submitted to the COR within 5 days of review.

· Electronic files are required for all revision submittals Final design submittal to be provided in both hardcopy (3 sets) and electronic formats.

The product must not be placed into production without clearance from the COR.

The contractor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing.

The contractor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email.

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