36A77620Q0023-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-05-2019 664-20-1-3995-0003 Pkg FP02 36A776 Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence OH 44131 36A776 Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence OH 44131 To all Offerors/Bidders

36A77620Q0023 10-28-2019

X x X

X

The Purpose of 36A77620Q0023 0001 is to answer vendor questions.

Michelle Rhodes Continuation Page:

Vendor Question: Since delivery schedules may be changed post award – how many shipments should we plan in order to price properly? Should we plan on the entire order being shipped at one time or broken up into multiple shipments? If multiple, please provide the number.

Government Response: No all shipped at one time.

Vendor Question: Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Rails and Accessories shall be labeled with the room number for installation coordination.

Government Response: Correct Vendor Question: Does this mean you want to carton or shipping box labeled with the contract number or the actual rail and accessories? Are you suggesting that each individual rail and accessory have a label that corresponds to a specific room? Please further explain further how you want the label to be shown?

Government Response: Just the carton needs to be labeled. We suggest also putting a label inside the carton as well in case the label gets damaged or torn in shipping.

Vendor Question: There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA COR a summary report indicating the total quantity of trash and recycled material for the job. Since we are only delivering to the warehouse can you explain why this is included in the PWS? The rails and accessories will come in boxes that we would drop off at the warehouse.

Government Response: In this case you would not need to remove trash since it is going to warehouse.

Vendor Question: Who will take the boxes we drop off at the warehouse? Sign off for the deliveries?

Government Response: We will have a logistics receiving vendor at the warehouse to sign off on the drop offs.

Vendor Question: Items provided by COR after award: The VA will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See Attachment C for floor plans and Attachment D for an example room layout. Are you providing AutoCAD drawings for each room or a drawing of the entire space? Will the drawings you are providing show all the equipment and furniture?

Government Response: We have drawings of entire space with furniture and equipment listed but we are still are expecting the vendor to check and do final field measurements.

Vendor Questions: Are you saying it is our responsibility to field verify the rooms prior to our submittal?

Government Response: Yes Vendor Questions: If we notice mistakes in the drawing what is the process to conflict resolution?

Government Response: Since you are doing field measurements you should catch mistakes and alter and notify us accordingly. We should get back from vendor an Auto CAD or PDF of alterations and changes/corrections.

Vendor Question: Who determines the location of the rails in each room? Is that part of our scope as part of the design submittal?

Government Response: Yes, that will be part of your submittal but we will have drawing and/or location of suggestion from the VA but would be looking to you to confirm the proper and best location.

Vendor Question: The contractor shall attend an in-person meeting at the VA Main Facility, located at 3350 La Jolla Village Dr., San Diego, CA 92161, to gather all design basis information and refine a schedule for submissions and visits no later than 10 days after award of this contract.

A site visit to the Chula Vista CBOC for field measurements is to be coordinated with the COR after award. - Can we request that the kickoff meeting and field measurements be scheduled to happen at the same time in order to save costs?

Government Response: The two locations are rather far apart so it would need two visits but we can send you files beforehand and would be open to doing a skype meeting rather than a in person to the main facility. Vendor would however be required to make a site visit to Chula Vista for the field measurements.

Vendor Question: Will the space be available to conduct the field measurements?

Government Response: Yes, the space will be available May 30, 2020 for site visit and field measurements.

Vendor Question: And will we be able to see items like thermostats, strobes, light switches to make sure that the product is planned properly? If the location of these items is not known this could affect the design submittal timeline.

Government Response: We will specify date once contract is awarded, so that we can make sure that those items are in place and properly planned for. Tentatively it is scheduled for May 30th.

Vendor Question: Can we assume that at contract award we will have the latest version of AutoCAD drawings? And these drawings will include all room numbers and locations where rails are specified?

Government Response: Yes, there may be a few rooms that might have alterations hence the requirement of the site visit with field measurements.

Vendor Question: When floor plans are discussed please define – are you saying you want each room to have a drawing showing all the rails and elevations or are you saying you want the rails to be added to an existing drawing showing the entire floor, department?

Government Response: Added to existing drawing.

Vendor Question: Or can we submit a drawing for each room type and list the rooms that correspond to that room type?

Government Response: You may also do that as well whatever the vendor feels would be the best.

Vendor Question: Are you saying that our submittals must be in AutoCad and Revit and PDF (all three?)

Government Response: Yes, we would prefer all three formats but if that is not possible we will accept AutCAD and PDF.

Vendor Question: Please define “as required” for the hard copy prints and who determines?

Government Response: VA COR will determine Vendor Question: In Attachment A: Rails and Attachment B: Rail Accessories it states finished samples are required. When are the samples required, with the bid or post award?

Government Response: Post award.

End of Document